Transcript Poster Printing - Office of Information Technology

Pharos
Poster Printing
OIT Large Format Printer/Plotter in ERB
1102:
3/5/2014
BEFORE YOU BEGIN
 Read ENTIRE instruction manual carefully!
 Your poster needs to be on a SINGLE SLIDE in Microsoft Powerpoint to ensure
that your poster prints correctly. (Steps for using Adobe Acrobat, Photoshop, and
Adobe Illustrator are similar, and can be used if preferred.)
 Replenishing supplies is costly. Precisely follow the instructions; double check
everything and ensure that what you’re printing is what you want. A second print
attempt will be charged to you, unless the plotter itself malfunctions.
 If ANYTHING AT ALL seems wrong, wacky, or out of place, or you would just like
someone to double check something, talk to the Lab Support Staff.
It’s what we’re here for. :)
Page 1
Before Printing
About Image Quality:
 If you are using ANY kinds of images, ensure they are high definition, as
anything less will come out pixelated/distorted when printed.
 To see if your poster will come out distorted, zoom in on it in PPT.
The following chart will tell you how far to zoom in based on how big
your poster is meant to be once it has printed:
Length of Longest Side
Percent to Zoom To
11.5 inches
100%
22 inches
200%
36 inches
330%
44 inches
400%
(x) Inches
(10 · x)%
Page 2
Plotter Printing
 Open up your poster in Microsoft
Powerpoint
 Click the Design tab at the top of
the program, and on the right side of
the toolbar, click the button labeled
Slide Size.
 Select Custom Slide Size
 If your poster is not the standard
size (36 in by 44 in) then skip to
page 8
Page 3
Plotter Printing
 In the “Slides Sized For” drop down box,
pick Custom. In the fields below, change
the Width to 44 in, and Height to 36 in.
Click OK. The next dialog box will give you
the option of “Ensure Fit,” or “Maximize.”
Select Ensure Fit.
 Right Click on your poster, select Size and
Position. The side panel opens up with
Size and Position options.
 Deselect Lock aspect ratio. (note: This
may resize or stretch your poster)
 In the fields above, change the Width to 44
in, and Height to 36 in. Click Enter.
Page 4
Plotter Printing
 Make sure you poster is
centered on the slide. (now
your slide and poster are the
same size)
 Double check your poster to
make sure it is the way you
want it.
 Once you’re sure it looks right,
click File, then Print. For the
Printer, select the Plotter (BSU
Plotter Pearlcreek on
PEARLCREEK).
 Click Printer Properties.
Page 5
Plotter Printing
 Under the Paper/Quality tab, open
the ‘Quick Sets’ and select Poster.
Under ‘Paper Options’ click Custom.
 Under “Document Size”, change the
Width to 36 in, and Length to 44 in.
Change the name to “Poster” and click
Save and then click OK.
 Click OK, then click OK again to return
to the Powerpoint Print Preview
screen.
Page 6
Plotter Printing
 Your poster should fit the entire preview
screen with a small white edge—this is
because the plotter only has a printable
range up to the last quarter-inch of the
poster on all sides.
 If the poster does not fit the
description, consult the Lab Support
Staff!
OIT
Helpful info!
 If the preview looks correct, then click the
Print button at the top and enter your
information in Pharos to print your
poster. Then swipe your print card out in
the hallway to send the job to the Plotter,
and the Lab Staff will help you retrieve
the job.
SKIP TO PAGE 12
Page 7
Plotter Printing
For posters OTHER than 36” by 44”:
 In the “Slides Sized For” drop down
box, pick Custom. In the fields below,
select the size of poster that you’d like
to create.
Page 8
Plotter Printing
 The next dialog box will give you the
option of “Ensure Fit,” or “Maximize.”
Select Ensure Fit.
 Right Click on your poster, select Size
and Position. The side panel opens
up with Size and Position options.
 Deselect Lock aspect ratio (if
desired)
 In the fields above, change the Width
and Height to the same size entered
for the slide. Click Enter.
 Make sure you poster is centered on
the slide. (now your slide and poster
are the same size)
 Double check your poster to make
sure it is the way you want it.
Page 9
Plotter Printing
 Go to File, and click Print. A preview screen like this should appear, with
your poster not fitting the scale of the page.
 Select BSU-Plotter Pearlcreek on PEARLCREEK as the printer
 Click Printer Properties.
Page 10
Plotter Printing
 Under the Paper/Quality tab, open the
‘Quick Sets’ drop-down menu, and
select Poster. Under Document size,
click Custom.
 Enter the same dimensions you
entered under Page Setup for the size
of your poster (page 8). In this case, it
will force you to make width the shorter
of the two sides—this is OK!
 Name the custom size by it’s
dimensions—here, it’s 34hx9.75w, as
that’s what is entered in these fields.
Click save, then OK.
Page 11
Plotter Printing
 Now click on the Features tab
 Under Resizing Options, click Print
document on: and select the custom
setting you just created.
 Look at the document preview on the
right; if it shows the poster is oriented
so the long side is vertical, make sure
to select the Rotate by 90 Degrees
option. This lays it down, long edge
first. (If your poster is LARGER than
standard (36”x44”), DO NOT check the
Rotate by 90 box)
 Note: Make sure the width of your
poster does not exceed the width of the
paper, SEE STAFF FOR HELP!!
 Now click OK to return to the Print
Preview screen.
Page 12
Plotter Printing
 Your poster should now be set up so that it’s centered, with only a tiny white
margin on the top and bottom of the long edges. There may also be decent
sized white margins on the left and right, this is OK.
 Final preparation step: Under slides, click Full-Paged Slides, and select Scale
to Fit Paper. This should make sure all edges of your poster are visible when
printed.
 If the poster does not fit the description, consult the Lab Support
Staff!
 If the preview looks correct,
then click the print button
at the top and enter your
information in Pharos to
print your poster.
 Make sure you are
getting charged the
correct amount for your
poster, verify with
LAB STAFF
Page 13
Plotter Printing
 Then swipe your print card out in the hall-way to send the job to the
Plotter, and the Lab Staff will help you retrieve the job.
 Check the screen on the plotter to see if it is receiving the data. If something
looks horribly wrong, press cancel on the plotter (marked by red arrow).
 Remember, you will be charged to reprint unless the plotter malfunctions on
its own.
Page 14
Plotter Printing: Catching
 Once the plotter has stopped printing, a drying delay will take place and be
timed in the printer dialog window.
 Pick up the poster by holding the edge closest to floor and hold it away
from the plotter (step back two or three steps)
 Leave some slack (the paper roll will move suddenly).
 Do NOT pull. You will hear a definite slicing noise from the cutter when the
plotter is done. After the poster is cut, you may need to gently pull to help
the poster release from the printer
 KEEP INK SIDE AWAY FROM YOUR CLOTHING, and let the other end of
the poster float down in front of you, ink side away
 Lay the poster over the printer or an empty computer station. Some may
take up to 30 minutes to dry, others are dry by the time the paper is cut.
 Roll the poster with the printed side out so the edges don’t curl when
posted.
 Congratulations! If you have any suggestions for these directions, please
contact the Lab Support Specialist on duty or the OIT Labs Manager at
[email protected]
Page 15