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Self-Supporting Degrees Administrative Business Officers Group April 29, 2014 Self-Supporting Degree Programs No state funds can be used to support the program. Should have one or more of the following alternative aspects: • • • • Location (off-campus) Time (offered at night) Delivery method (on-line or hybrid) Student population (in general, mid-career participants) Same quality of instruction, students, program as state-supported programs April, 2014 2 Academic Planning and Budget Self-Supporting Degrees: Systemwide Perspective April, 2014 3 Academic Planning and Budget Self-Supporting Degrees: UCLA 13 Degree Programs 6 programs are in the Anderson School of Management Partnerships with foreign universities 7 programs are in other Schools April, 2014 4 Academic Planning and Budget Overview of the Review/Approval Process At UCLA IDEA! Planning in the Dean’s Office and Department Proposal Document Completed Review and approval by School/Department Faculty Executive Committees (FEC) Close collaboration with Academic Planning and Budget APB supplies financial opinion letter for proposal document Timing on campus: 1 to 2 years Review and approval by UCOP and Committee on Graduate Affairs (CCGA) Presidential Approval Review and approval by Campus Academic Senate Chancellorial review and approval Proposal transmitted to UCOP Timing on UCOP: 1 year April, 2014 5 Academic Planning and Budget Academic Challenges Accessibility Affordability Finding the balance in light of non-traditional student population • Many employers partially or fully subsidize student charges • Typically mid-career adults • Enrollees view these degrees as investments (time or monetary resources) April, 2014 6 Academic Planning and Budget April, 2014 First Steps Academic Rationale (Faculty) Degree (Courses, Other Academic considerations) Curriculum (Number of courses, Number of units) Annual Plan • Quarter/Semester timing of courses • Faculty FTE (Ladder and Temporary) Support staff, supplies, other operating costs Overhead (Central Administrative Fees, School and Campus Overhead) 7 Academic Planning and Budget A Comprehensive Proposal Sample Table of Contents (160 page document) Core Document Details April, 2014 8 Academic Planning and Budget Creation of the Financial Plan Use academic plan to create the financial plan • Number of faculty and salaries Overload salary Summer ninths • Staff (number and salaries) • Equipment, other operating costs Important: Read the entire submission and make sure all financial components are covered in budget – even if the information is text-based. April, 2014 9 Academic Planning and Budget UCOP Template Required for initial proposals and annual student charge (fee) requests Primary template components: • Financial • Enrollment April, 2014 10 Academic Planning and Budget Relevant Enrollment: Campus, School and Program UCOP Template Financial Calculation of Annual Program revenue We color-code entries to provide a road map for the user: Direct program costs Allocated School overhead costs (based on audited campus financial schedules) Allocated Campus overhead costs (based on audited campus financial schedules) Cost per student and net proceeds April, 2014 11 Academic Planning and Budget UCOP Template Enrollment State-supported enrollment for School and Campus Enrollment for all self-supporting degree programs: Used to allocate School and Campus overhead on “Financial” report By cohort: Enrollment, Student Charges (Fees), Estimated Revenue April, 2014 12 Academic Planning and Budget Annual Fee Requests Fees are approved by the President (not the Regents) UCOP call letter is released in late December Proposals due to UCOP by early March Submitted on UCOP template Approval received in late Spring Can’t advertise fees until receive Presidential approval April, 2014 13 Academic Planning and Budget Anderson School of Management U.S. News and World Report Ranking: #16 Already had 5 self-supporting degrees. Full-time MBA program was the only degree that was not previously self-supporting. Fully-employed MBA is largest program by enrollment. Anderson had substantial reserves accumulated from five original self-supporting degrees. Enrollment in full-time MBA: 720 students (50% nonresident). Full-time program converts to self-supporting July 1, 2014. Remains a two-year degree. April, 2014 14 Academic Planning and Budget The Self-Supporting Degree in the UCLA School of Law: LL.M (Master of Laws) Advanced degree for students already holding a J.D. 12 month degree Began with 25 students Currently enrolls 130 students Alternative aspect: Student population April, 2014 15 Academic Planning and Budget