Transcript Document

Project is financed by
European Commission
Project is co-financed
and implemented by UNDP
Regional Seminar on
EU/UNDP Community Based
Approach
to Local Development Project
Subject of Deliberation and
Discussion
1. Need for Community Participation in Local Development
2. CBA-Project: Genesis, Legal Framework,
Characteristics
3. CBA Project: Objective, Implementation Strategy,
Coordination and Results
4. CBA-Project: Implementation & Workplan 2008
5. Terms of Partnership
- for oblast level
- for rayon level
6. Action Plan for Activity in the Oblast
Part – I
Community Based Development:
A Need for Sustainable Development
at Local Level
Local Development: Puzzle
and Potential Solution
• Sea gap between demand and supply of public services
• Various actors of local development (citizens, elected bodies
at local/regional level; government bodies at regional level,
private sector, NGOs, international donors, …)
• All want to see maximum development, but cannot make it
• All have insufficient resources
• What if we join all these forces together?
• This leads to Local Agenda 21 (1992) and Johannesburg
Declaration (2002)
• Recommendations of these ‘world summits’ based on global
successful experiences.
Relevant Recommendations for
Sustainable Development at
Local Level
Local Agenda 21:
Local-government-led, community-wide and
participatory effort to attain sustainable well-being in the
local jurisdiction or area. This requires integration of
planning and action across economic, social and
environmental spheres.
Johannesburg Declaration # 168, 167, 165, 164
Partnership of government/non-government sectors
Involvement of local government
Community participation from planning to policy
Councils of stakeholders at local/regional/ national level
Area Based Development
Approach for Partnership
• Promoted by UNDP Ukraine
• In line with recommendation of Local Agenda 21 and
Johannesburg Declaration
• It ensures that the people (local communities), civil society
institutions, private sectors, local government, regional/national
authorities and other stakeholders decide, manage and sustain
development issues together, in an environment of partnership,
accountability, transparency and equity
• It aims to achieve full coverage in terms of sector, gender,
deprivation and geographical area, and ultimately builds a sound
basis for governance – and make life better for everybody in the
community
• It uses community mobilisation tool
Community Mobilization
• A tool for changing the mind set of people to help themselves
through collective action.
• In a broader sense it means: Organising people living in the same
community with a specific purpose. For example, Purpose in
context of CBA Project could be (a) strengthening participatory
governance and (b) improving public service delivery at local
level
• There is a concept of ‘Process’ leading to a ‘Product’ that is
desired by the target population
• Community – Set of people living in the same territory and
facing the same development challenges (example – a multiapartment building, a street, a micro-rayon, a village/settlement
etc.)
Part – II
Community-Based Approach to
Local Development (CBA) Project:
Genesis, Legal Framework,
Characteristics
Genesis: UNDP Experience
• Successful experience of UNDP projects on community based
approach:
– Crimea integration & development programme
– Chernobyl Recovery & Development Programme
– Municipal Governance & Sustainable Development Programme
• Together, these projects are operational in 13 Oblasts and ARC; 31
rayons; 22 municipalities; 460 villages/settlements of Ukraine
• 1100 Community organizations formed in participation of … men
and … women;
• Community organisations have implemented 685 projects A total of
450,000 citizens have benefited from the Project
• Area-based development approach has proven to be effective and
economical way of achieving social goals in a decentralised manner
Genesis: EU Experience
• Experience of European Commission’s projects on pilot
models for sustainable regional and local development
and others
– Inadequacy of the standard top-down approach in tackling
quickly and effectively immediate poor population’s social
needs
• Need for synchronisation of actions with future
European Commission’s initiatives (establishment of
the Regional Sustainable Development Fund)
Legal Framework
• Tacis National Action Programme 2006 for Ukraine, mutually
approved by the European Commission and the Government of
Ukraine
• The Project meets the priorities of the Ukraine-EU Action Plan
on civil society development, social integration strengthening
and local development;
• Agreement (1992) between UN and the Government of Ukraine
• UN Development Programme Action Plan (2006-10) in Ukraine
• Agreement (4th September 2007) between the European
Commission and UNDP on Project co-financing and
implementation
Project’s Key Characteristics
Duration: 3.5 years (Starting September 2007)
Location: all oblasts of Ukraine and the Autonomous
Republic of Crimea;
Target Group: village communities, urban villages and
towns with population less than 10 thousand people;
Other Beneficiaries: Village Councils/City Councils;
Rayon authorities; Oblast authorities; National Government
Coverage: not less than 1,000 residential areas in 200 pilot
rayons; not less than 80% of households in selected
residential areas
Project’s Key Characteristics
Budget :
Euro 13.32 million, including:
• Euro 12.0 mln. (90%): EC’s contribution
• Euro 1.32 mln. (10%): UNDP’s contribution
64% resource attributed to finance community projects
Implementing Agency: UNDP in cooperation with local,
regional, national partners
Part – III
Community-Based Approach to
Local Development (CBA) Project:
Objective, Implementation Strategy,
Coordination and Results
CBA Project: Objectives
Objective: To Create an enabling environment for long-term selfsustaining social, economic and environmental development at local
level
Specific Objectives:
– To improve living condition in rural and (semi) urban communities;
– Demonstrate effective participatory local governance and decentralised
management mechanism;
– Enhance relevant professional skills and knowledge of community
organisations and local authorities;
– Improve institutional capacities of community organisations and local
authorities to manage participatory local development process;
– Promote participatory approach to local development across the
country
CBA Project:
Implementation Strategy
1. Establishing support structures for participatory
decision-making and monitoring
•
Local Level: Community Organisations (taking a
legal shape of (a) Association of Co-owners of Multiapartment Buildings, (b) Body of Self-organisation of
Population, (c) NGO, (d) Cooperative (e) any other
legal form capable of owning and maintaining the
project result
•
Rayon Level: Local Development Forum
•
Oblast Level: Oblast Coordination Council
•
National Level: Project Steering Committee
CBA Project:
Implementation Strategy
2. Establishing mechanism of participatory planning
and joint community financing
3. Building capacity, through training and seed grants,
for undertaking sustainable local development
initiatives on basic needs
4. Linking grassroots with policy arena through
experience documentation & dissemination
Priority Areas
Health
Local
health
posts
Energy
Energy
saving
measures,
Promotion
of
renewable
energy
sources,
Gas supply
etc
Environment
Water
management
Utilization of
Drinking water,
wastes,
Micro-irrigation
Sewage and
etc
drainage,
Greenery,
Pesticide
inactivation etc
Local
transport
Overcoming
commuting
and
transportation
problems for
school
children in
rural areas
The Results
• Self-organisation skills are developed within
participating communities (1,000 at least);
• At least 1,175 community initiatives are implemented
through co-financing from the project, community
residents, national and local budgets;
• Worked out mechanisms of community-based planning
in 200 pilot rayons;
• Good practice systematized and disseminated among
communities, local/regional/national stakeholders
Part – III
Community-Based Approach to
Local Development (CBA) Project:
Implementation and Workplan 2008
Implementation Process
at Local Level
SN
Activity
1
Raise awareness about the Project-oblast/rayon level
2
Select 8 partner rayons and sign partnership agreement
3
Select 5 target communities (VC/TC/settlement/building/...)/Rayon
4
Mobilise communities. Form community organisations (COs)
5
Train COs and local authorities.
6
Register COs
7
Form ‘Oblast Coordination Council’ and ‘Local Development Forum’
8
Hold participatory planning. Integrate local priorities with regional plan
9
Identify community projects to be supported. Secure funding
10
Project proposal preparation, appraisal, approval
11
Signing Agreement with COs, resource delivery and implementation
12
Implementation monitoring, supervision and reporting
13
Project commissioning, handover. Establishing mechanism of O & M
14
Disseminating experience for wider awareness
Community Project Planning and
Approval Procedure
Project
Rayon
Village/town
council
Project proposal
evaluation
commission
Local
Development
Forum
Agreement
between the
PROJECT and
community
Recommendation
Project incorporation
into the local
development plan
Project
proposal
Project proposal
CO
Association
Local
Community
CO
CO
CO
CO
5 Projects per pilot rayon i.e. 1 project for each community (VC/CC/CO)
Community Project Funding Procedure
50%
50%
Not less than 5%
Max. $ 10,000
Not more than 45%
Oblast
Bodies
Report
3rd Advance 10%
CBA
Project
Report Community
Organisation
or
CO2nd Advance 70%
Association
Village/City
Council
Private
Sector
NGO/
Others
Report
1st Advance 20%
Cash/Kind
Rayon
Bodies
Cash/Kind
Cash/Kind
Tendering will be done at local/regional level as necessary
Quality supervision and output assessment will be carried out at all stages
Project Coordination & Implementation Mechanism
National
Project
Management
Unit
Relevant
ministries,
NGOs,
Associations
Oblast
Oblast
Implementat
ion Unit/
Community
Resource
Centre
(Heads OC/OSA, key
deptartments)
Rayon
(Heads -RSA,
RC,
departments.)
Local
VC/CC/COs
(heads)
Project
Steering
Committee
Oblast
Coordination
Council
Local
Development
Forum
NGO
To advise and provide
guidance on project
implementation, including
monitoring timely delivery
of resources in
accordance with the work
plan.
To assist in • Project implementation
• Involvement of national partners
• Awareness of regional & local govt.
• National strategy and policy dev.
To assist in –
• Decentralised planning process
• Review & recommend CO-plans
for funding
• Monitor project implementation
& trouble shooting
Business
Project is represented at each coordination level
CBA – Project: Draft Organogram
Project
Steering
Committee
Project Board
(EU, UNDP, ….)
Oblast Council/
Oblast S A
Project
Assurance
Project
Manager
Community Development Unit
CDS -2, Engineer - 2
Rayon Council/
Rayon S A
Communication
Unit (1)
Project
Support Unit
(5)
24 Oblast + ARC
Implementation Units
1 Focal Point from OSA
2 community mobilisation officer,
1 OIU Finance Assistant for each 4 oblasts
1 driver
1 Focal Point from
each RSA
Project Implementation Plan for
2008
SN
Activity
Deadline
1
Conducting regional seminar
Mid April
2
Signing Partnership Agreement with OSA/OC
End April
3
Signing Partnership Agreement with selected rayons
March - June
4
Establishing Oblast Implementation Units
March - May
5
Selection of Village/City Councils
April - June
6
Forming Oblast Coordination Council
May - June
7
Selection of local communities
May - June
8
CO-formation and capacity building
July – Nov.
9
Forming Local Development Forum
July - Aug
10
Community planning, project approval
July -Sept
11
Funding, implementation, monitoring
Aug – Dec.
Part – V
Community-Based Approach to
Local Development (CBA) Project:
Terms of Partnership
Rayon Selection Criteria
1.
2.
3.
4.
5.
Poverty level
Access to water supply (No. of VCs/CCs without access
to water supply and/or quality of water supplied)
Access to primary medical assistance services (No. of
VCs/CCs without access to primary medical assistance
services, current status of village first aid station
network)
Environmental situation
Energy loss/energy saving potential (Need to improve
communal infrastructure)
Rayon Selection Criteria
6.
School accessibility in context of local transport (No.
of children in need of bus transportation to schools)
7. Willingness to provide organisational, financial and
technical support (deputation of focal point, tenders,
assistance in commissioning & transfer of completed
projects etc.)
8. Guarantee of community initiative co-financing from
the central and local budgets
9. Potential for showing demonstration performance
10. Prior experience on implementing/supporting
community based development approach
Rayon Selection Procedure and
Partnership
1.
2.
3.
4.
Application
Assessment
Partnership
Selection
Rayon State Administration will send application to Project office in
Kyiv, in specified format
Project office will analyse all applications and rank them
Rayon selection committee (UNDP, EU, oblast SA, association of
local governments) will select first 8 rayons for partnership and
alternative rayons for substitution
Tripartite partnership agreement will be signed between UNDP and
rayon authority (RC & RSA). Alternatively, bilateral agreement may be
signed between UNDP and RSA upon resolution of the Regional
Council
Terms of Partnership: Oblast &
Project
Project
Oblast Authority
To provide staffs and logistics
for the Oblast Implementation
Unit
To provide office premises and
focal person for day to day activity
of the project
To provide technical support for
building capacity of local
communities
To assist in development and
registration of community
organizations
To provide technical support for
building institutional capacity of
local authorities and local
councils
To provide organizational,
technical, financial and material
support to joint community projects,
as possible
To provide seed grant for
community projects as a part of
joint funding
To facilitate formation of ‘Oblast
Coordination Council’ , chair it and
keep it functional
Terms of Partnership: Oblast &
Project
To make available, as
appropriate, advisory support in
the area of governance and
socio/econ/env. dev.
To motivate and familiarize rayon
bodies, local councils, NGOs,
national bodies about the approach
To support in elaboration of the
regional development plan
through participatory and
decentralized planning process
To support in selection of rayons for
piloting the project
To assist in local/national policy
formation based on experience of
the Project
Terms of Partnership: Rayon &
Project
Project
Rayon Authority
To support in mobilising and
organising members of target
communities
To provide focal person for day to
day activity of the project including
implementation monitoring
To provide technical support for
building capacity of local
communities
To assist in development and
registration of community
organizations
To provide technical support for
building institutional capacity of
rayon authorities and local councils
To provide organizational,
technical, financial and material
support to joint community projects
To provide seed grant for
To ensure formation, chairing and
community projects as a part of joint functioning of ‘Local
funding
Development Forum’
Terms of Partnership: Rayon &
Project
To make available, as
appropriate, advisory support in
the area of governance and
socio/econ/environmental
development
To assist in participatory planning
and incorporate community plans
into Rayon’s Plan
To provide support in elaboration
of the rayon development plan
through participatory and
decentralized planning process
To facilitate project
commissioning & handover and
support beneficiary communities
to establish operation and
maintenance mechanism
Attract resources from the
international community for
realisation of joint projects
To provide land, space and
premises (free of charge) for the
implementation of relevant
technical assistance projects
Part – VI
Community-Based Approach to
Local Development (CBA) Project:
Annex Materials
Details on Project Steering
Committee
Main Partners:
–
–
–
–
–
–
–
–
–
–
–
–
–
–
Ministry of Economy
Ministry of Ministry of Architecture and Regional Development,
Ministry of Communal Services,
Ministry of Transport,
Ministry of Health,
Ministry of Social Policy,
Ministry of Environment,
Ministry of Fuel and Energy,
State Committee for Energy Conservation),
the State Secretary (President’s Office) in charge of monitoring social
services and regional policy,
the relevant parliamentary committees (regional policy and local self
government, health, energy, environment, social policy, etc)
Foundation for local self government of Ukraine under President of
Ukraine
Ukrainian Association of Local and Regional Authorities
EU, UNDP and other donors
Details on Oblast Coordination
Council
Composition of OCC
• Head/Deputy Head of Oblast State Administration
• Deputy head of oblast council
• Chairpersons of Local Development Forums in the oblast
• Key departments of oblast state administration
• Selected NGOs and businesses
• Selected village council and city council heads (from beneficiaries)
• Selected CO-chairpersons from the beneficiaries
• Representative of UNDP-funded projects in the oblast
Functions of OCC
• Coordination of Project financing and implementation according to
priorities of social, economic, environmental development of Ukraine
• Assistance to involvement and participation of national partners
• Ensuring proper awareness of regional and local governments
• Strategic advice on Project implementation
• Assistance to use of Project outputs for national strategy and policy
development
Details on Local Development
Forum
Objective of LDF
• To assure social, environmental and economic development by joint
planning and decision making with participation of local communities, and
via more efficient allocation of financial resources
• To assist decentralised planning and democratic governance at the
regional level
Composition of LDF
• Head of rayon state administration
• Head of rayon council
• Head of village/town council of pilot communities
• Head of respective rayon administration units
• Oblast government official representatives
• Head of community organisations formed by IWG
• Incidental/other participants (to be invited on an as-necessary basis)
• Commercial banks representative
• Municipal utility company representatives
• Other organisations
Functions of LDF
• Coordination of Project implementation at the rayon level;
• Presentation of plans and strategies of location and rayon
development;
• Agreement on plans of community, location and rayon
development plans;
• Identifying rayon development priorities;
• Discussion and elimination of issues arising in the process
of Project implementation;
• Development of plans of technical and financial resource
attraction for implementation of community initiatives
Functions of Contact Person from
Oblast/Rayon Administration
•
•
•
•
•
Assist in mobilizing local communities;
Work with CO members to initiate social and economic/environmental
development strategies in community sites of particular region.
Work to expand partnerships and cooperation between COs and levels
of government (VC/CC/rayon/oblast) of particular region for
community plan integration into higher level of development planning
in the region
Assist in resource mobilisation (allocation of local budgets) and
implementation of community projects. Support in handover and
transfer of the completed projects
Support in activities of Oblast Coordination Council/ Local
Development Forum
Slide topic title here, Myriad bold
Align at left
• Assist in organizing special events on UN days and key
EU/UNDP thematic events applicable to the region;
• Assist in organizing donor visits, provide services of donor
guide during donor visits and events;
• Support publicity of project activities in
local/regional/national media in cooperation with
communication staff of the project and local authorities;
• Participate in training and knowledge exchange exercises
• Performs other functions and duties as required by project
management team
Thank you!