T-Space: What You Need to Know About Electronic Submission
Download
Report
Transcript T-Space: What You Need to Know About Electronic Submission
T-Space: What You Need to Know
About Electronic Submission
Julie Hannaford, [email protected]
Meryl Greene, [email protected]
Kristian Galberg, [email protected]
http://homespace.oise.utoronto.ca/~hannafo3/e-Theses.ppt
General Overview of Changes
As of November 2009 convocation, thesis/dissertation submission
must be made electronically
Upload will be done via T-Space
Upload will be publicly available after convocation
OISE Library will no longer require 2 bound copies
Microfilming fee will continue – this fee is to produce the
microfiche version of your thesis and other administrative costs
SGS website:
http://www.sgs.utoronto.ca/informationfor/students/finish/fin
al.htm
ETD workflow
What is T-Space?
University of Toronto’s research repository
Intended to showcase and preserve scholarly works
Preservation and migration of multiple file formats
Provides permanent URLs – no more broken links!
Searchable via Google or other search engines
Result: more opportunities for your work to be found, read
and cited
For a detailed tour click here
First Steps
T-Space, requires that your thesis/dissertation
be in PDF format
Use Adobe Acrobat Writer or Acrobat
Professional software
There is a naming convention that you must use for your files:
If you have accompanying material, make sure that it is also available
electronically – scan images, prepare audio or video files, etc.
Follow the naming convention for supplementary files
Image credit: http://www.flickr.com/photos/stjernesol/2726886107
Next Steps
Ensure that you have all necessary copyright permissions
SGS provides a sample permissions letter
Copyright FAQ
OISE Guidelines:
http://www.ro.oise.utoronto.ca/OISE_Theses_Guide.pdf
Submit to SGS:
Written confirmation that that your thesis is in final form and approved
All copyright permissions
Signed and dated Library and Archive Canada Theses Non-Exclusive License
Proof of payment of your submission fee
If necessary, a Restricted Release Form
Ready to Upload!
Create an account on T-Space here
SGS will be notified via email and will approve your account
Once approved, you will be sent an email to let you know that you
can login
Once you are logged in, click on ‘Start a New Submission’
Image: http://www.flickr.com/photos/zhurnaly/196310475/
Choosing a Collection
You must first choose whether you are submitting to the
Doctoral or Master’s collection
Choosing the # of Files
T-Space assumes that you are just uploading one PDF file – if
this is what you are planning, just click ‘Next’
If you have supplementary files, check the box next to ‘The
item consists of more than one file’
Describing your Content
Fill in the fields to describe your thesis or dissertation
Be as complete as you can; search engines will pick up
information from what you input and use it to find results
Describing Your Content cont’d.
Some of the fields require that you type information in;
others require that you to use drop-down menus
Describing Your Content cont’d
To choose a subject code, use this site: UMI Subject Categories
Note that you can add more keywords (click ‘Add More’); the
more keywords you can provide, the more can be used by end
users when searching
Browse and Upload your File(s)
Remember that the thesis itself must be in PDF format
Remember that it must follow the naming convention
Verify your File(s)
Ensure that the file upload is correct before you move on
Image credit: http://www.flickr.com/photos/ebolasmallpox/240477265
Verify Your Description
Check what you have input in terms of a description –
correct anything that is incorrect or needs editing
Select a CC License (Optional)
Grant T-Space License
Now What?
SGS will review your submission and let you know
when it has been approved
Once you have attended convocation, your thesis will be
made public
Search the collections:
Masters theses:
https://tspace.library.utoronto.ca/handle/1807/9947
Doctoral dissertations:
https://tspace.library.utoronto.ca/handle/1807/9945
Image credit: http://www.flickr.com/photos/carbonnyc/143186839
For the future…
Be aware of copyright issues when you are seeking
publication
Did you know that when you seek publication, the copyright
release form often signs the rights to your work over to the
publisher?
When working with publishers, you can negotiate your
copyright so that you have the right to self-archive or otherwise
distribute your work, see the SPARC Author Addendum
Protecting your rights as an author allows you greater flexibility
with forthcoming publications
Open Access
“Open-access (OA) literature is digital, online, free
of charge, and free of most copyright and licensing
restrictions” (http://www.earlham.edu/~peters/fos/overview.htm)
Open access increases the availability of your academic work
to the research community
Prioritized indexing of T-Space content by Google and other
search engines improves visibility and citation impact – more
people will read your work
Granting Councils are increasingly mandating wide
dissemination of funded research outputs. CIHR now
requires institutional open access archiving of publications.
Image credit to: http://www.flickr.com/photos/wakingtiger/3157622608/
Interested in learning more?
Check out some open access material here:
http://delicious.com/OISEOpenAccess