Transcript T-Space: What You Need to Know About Electronic Submission

T-Space: What You Need to Know
About Electronic Submission
Julie Hannaford, [email protected]
Meryl Greene, [email protected]
Kristian Galberg, [email protected]
http://homespace.oise.utoronto.ca/~hannafo3/e-Theses.ppt
General Overview of Changes
 As of November 2009 convocation, thesis/dissertation submission
must be made electronically
 Upload will be done via T-Space
 Upload will be publicly available after convocation
 OISE Library will no longer require 2 bound copies
 Microfilming fee will continue – this fee is to produce the
microfiche version of your thesis and other administrative costs
 SGS website:
http://www.sgs.utoronto.ca/informationfor/students/finish/fin
al.htm
 ETD workflow
What is T-Space?
 University of Toronto’s research repository
 Intended to showcase and preserve scholarly works
 Preservation and migration of multiple file formats
 Provides permanent URLs – no more broken links!
 Searchable via Google or other search engines
 Result: more opportunities for your work to be found, read
and cited
 For a detailed tour click here
First Steps
 T-Space, requires that your thesis/dissertation
be in PDF format
 Use Adobe Acrobat Writer or Acrobat
Professional software
 There is a naming convention that you must use for your files:
 If you have accompanying material, make sure that it is also available
electronically – scan images, prepare audio or video files, etc.
 Follow the naming convention for supplementary files
Image credit: http://www.flickr.com/photos/stjernesol/2726886107
Next Steps
 Ensure that you have all necessary copyright permissions
 SGS provides a sample permissions letter
 Copyright FAQ
 OISE Guidelines:
http://www.ro.oise.utoronto.ca/OISE_Theses_Guide.pdf
 Submit to SGS:
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Written confirmation that that your thesis is in final form and approved
All copyright permissions
Signed and dated Library and Archive Canada Theses Non-Exclusive License
Proof of payment of your submission fee
If necessary, a Restricted Release Form
Ready to Upload!
 Create an account on T-Space here
 SGS will be notified via email and will approve your account
 Once approved, you will be sent an email to let you know that you
can login
 Once you are logged in, click on ‘Start a New Submission’
Image: http://www.flickr.com/photos/zhurnaly/196310475/
Choosing a Collection
 You must first choose whether you are submitting to the
Doctoral or Master’s collection
Choosing the # of Files
 T-Space assumes that you are just uploading one PDF file – if
this is what you are planning, just click ‘Next’
 If you have supplementary files, check the box next to ‘The
item consists of more than one file’
Describing your Content
 Fill in the fields to describe your thesis or dissertation
 Be as complete as you can; search engines will pick up
information from what you input and use it to find results
Describing Your Content cont’d.
 Some of the fields require that you type information in;
others require that you to use drop-down menus
Describing Your Content cont’d
 To choose a subject code, use this site: UMI Subject Categories
 Note that you can add more keywords (click ‘Add More’); the
more keywords you can provide, the more can be used by end
users when searching
Browse and Upload your File(s)
 Remember that the thesis itself must be in PDF format
 Remember that it must follow the naming convention
Verify your File(s)
 Ensure that the file upload is correct before you move on
Image credit: http://www.flickr.com/photos/ebolasmallpox/240477265
Verify Your Description
 Check what you have input in terms of a description –
correct anything that is incorrect or needs editing
Select a CC License (Optional)
Grant T-Space License
Now What?
 SGS will review your submission and let you know
when it has been approved
 Once you have attended convocation, your thesis will be
made public
 Search the collections:
 Masters theses:
https://tspace.library.utoronto.ca/handle/1807/9947
 Doctoral dissertations:
https://tspace.library.utoronto.ca/handle/1807/9945
Image credit: http://www.flickr.com/photos/carbonnyc/143186839
For the future…
 Be aware of copyright issues when you are seeking
publication
 Did you know that when you seek publication, the copyright
release form often signs the rights to your work over to the
publisher?
 When working with publishers, you can negotiate your
copyright so that you have the right to self-archive or otherwise
distribute your work, see the SPARC Author Addendum
 Protecting your rights as an author allows you greater flexibility
with forthcoming publications
Open Access
 “Open-access (OA) literature is digital, online, free
of charge, and free of most copyright and licensing
restrictions” (http://www.earlham.edu/~peters/fos/overview.htm)
 Open access increases the availability of your academic work
to the research community
 Prioritized indexing of T-Space content by Google and other
search engines improves visibility and citation impact – more
people will read your work
 Granting Councils are increasingly mandating wide
dissemination of funded research outputs. CIHR now
requires institutional open access archiving of publications.
Image credit to: http://www.flickr.com/photos/wakingtiger/3157622608/
Interested in learning more?
 Check out some open access material here:
 http://delicious.com/OISEOpenAccess