Transcript Emergency Management in Tonga - Tonga Business Enterprise

Emergency Management
in Tonga
National Emergency Management Plan
Prepared under the provisions of the
Emergency Management Act 2007
Structure of the plan:
– The Committees:
• 3 Thematic Committees at National Level
• 5 District Committees (‘Eua, Ha’apai, Vava’u,
Niuatoputapu, Niuafo’ou)
• Village Committees (all villages throughout Tonga)
– Roles and Responsibilities of the Committees
– Plans:
• National Emergency Management Plan
• District Emergency Management Plan
– A: Disaster Risk Reduction
• National Risk Reduction Strategy and Programme
– B: Emergency Management
• Disaster Management Roles and Timeline
Sleeping giantlast eruption was 1946
NTT Tsunami 30 th Sept 2009. Three
waves were reported with the last
one reaching six meters
Most recent event(15 Mar 09) – Hunga
Tonga about 60 km to the NNW of
Nuku’alofa (Tongatapu) erupted.
Average of 1cyclone/yr
Cyclone Waka 2001($104m)
Tornadoes-The latest event
was happened in September
2004
Storm surge – $1.4 million
4 May, 2006 (7.8 magnitude)
Coastal flooding
9th Jan2009
NATIONAL COMMITTEES
Names and Relationships
Roles and Responsibilities
National Disaster Council
(NDC)
(CABINET)
Structure
Chair: Hon. Minister of Infrastructure
National Emergency
Management Committee
(NEMC)
Members:
PMO, MOI, Finance and
Planning, Agriculture, Health,
Police, Military (TDS), Lands,
Education
Secretary: NEMO
Chair: Governor/
Gov’t Rep
Chair: Town Officer
Policy and
Preparedness
National Emergency
Operations Committee
(NEOC)
Members:
PMO, MOI, Foreign Affairs,
Police, Military (TDS)
National Emergency
Recovery Committee
(NERC)
Members:
PMO, MOI, Finance and
Planning, Foreign Affairs,
Military (TDS), NGO
representative
NEMO
Secretary: NEMO
District Emergency Management Committee
Village Emergency Management Committee
Delivery of
Emergency Response
Coordination of Relief
and Recovery
National Disaster
Council (NDC)
National Disaster Council
(CABINET)
Responsibilities
 Endorse the work of the Committee
– preparedness activities, any
 The Council decides the scale of
legislation
assistance required in a major
emergency
 All reports are submitted to Cabinet
 Decisions are based on advice from
the Minister of Infrastructure, the
National Emergency Management
Committee
Composition
 All Ministers
 Prime Minister (chair)
NEOC communicates directly with NDC, to fast track clearance and operation
National Emergency
Management Committee (NEMC)
National Emergency
Management Committee
Members:
PMO, Min. of Infrastructure,
Finance and Planning,
Agriculture, Health, Police,
Military (TDS), Lands,
Education
Secretary: NEMO
Responsibilities
• Makes policy decisions of national significance
• Ensures arrangements with other nations and relevant
bodies are in place
• Supports District Emergency Management Committees;
• Ensure effective emergency management and response in
communities during all phases
Composition
 Hon. Minister of Infrastructure
 Chief Secretary & Secr. to Cabinet
 CEO for Infrastructure
 CEO for Finance and Planning
 CEO for Agriculture, Forestry,
Fisheries and Food
 CEO for Health





Commissioner for Police
Commander of Tonga Def. Services
CEO for Lands,
Environment,Climate Change &
Natural Resources
CEO for Education & Training
Secretary: NEMO manager
National Emergency
Operations Committee (NEOC)
Responsibilities
• Activate ministries and
organisations in response to
an event
• Liaise with ministries, non
government organisations
and community groups in the
execution of their emergency
management roles
National Emergency
Operations Committee
Members:
PMO, Min. of Infrastructure,
Foreign Affairs, Police, Military
(TDS)
NEMO
Carry out initial
assessment;
 Collate and prioritise
immediate disaster relief
requirements
 Manage distribution of
immediate relief supplies

Composition
 Minister for Infrastructure (Chair)
 Secretary for Foreign Affairs
 CEO for Infrastructure
 the NECC Manager
 Commissioner for Police
 Commander, Tonga Defence Services
Others can be invited such as
Tonga Red Cross, INGOs
National Emergency
Recovery Committee (NERC)
Responsibilities
• Coordinates:
– Provision of Emergency Relief
– All recovery and rehabilitation works
• Detailed assessment (in partnership with DEMC)
• A decision-making body on operational decisions in the
recovery phase
National Emergency
Recovery Committee
Members:
PMO, Min. of Infrastructure,
Finance and Planning, Foreign
Affairs, Military (TDS), NGO
representative
Secretary:
NEMO
Composition
 Commander of Tonga Def. Services
 Hon. Minister for Infrastructure
 Representative of non-government
(Chair)
organisations
 Chief Secretary and Secr. to Cabinet  Secretary: NEMO manager
 CEO for Finance
 CEO for Infrastructure
 Secretary for Foreign Affairs
National Emergency
Management Office (NEMO)
Responsibilities
•
Maintains the National Emergency Management System operations
•
Develops and maintains the National Emergency Management Plan
•
Focuses on a comprehensive approach to emergency management
•
Runs and trains staff of the National Emergency Co-ordination Centre
NEMO

Provides a 24/7 duty officer for alerts

Co-ordinates support to response agencies

Co-ordination of reconnaissance and post-impact assessment

Organises public information before, during and after emergencies

Designs and maintains a locally-based public education/awareness

Provides secretariat support to the National Emergency Management
Committee
District Emergency
Management Committee (DEMC)
Responsibilities
•
• Provide support to communities to ensure •
effective emergency management before,
during and after the impact of an event
•
• Ensure community awareness of emergency
management
• Identify and coordinate the use of resources
for emergency operations
Chair: Governor
Manage emergency operations
Establish and review emergency
communications systems
Ensure information about an event or an
emergency is promptly provided to the
NEMC.
District Emergency Management Committee
Composition
 Governor or Government
Representative (Chair)

Any other members appointed by
the chairman with the approval of
the Minister
Village Emergency
Management Committee (VEMC)
Responsibilities
•
• Identify and coordinate the use of resources
for emergency operations
•
• Manage emergency operations
in the village
Composition
 Town officer (Chair)
 Community Representatives
Chair: Town Officer

Establish and review emergency
communication systems in the village
Ensure information about an event or an
emergency in the village is promptly
provided to the District Emergency
Management Committee
Representatives appointed by the
town officer with the approval of the
Minister
Village Emergency Management Committee
Activation of Disaster Management
System
Event
Local Agencies
Request Assistance from
DEMC
Need
Help
?
Yes
Need
Help
?
No
No
Managed with Agency
Procedures
Managed with District
Resources
Yes
Request Assistance from
NEMC
Need
Help
?
?
Fire
Tonga Fire Service
NEMO (on behalf of NEMC)
Power: Tonga
Electrical
Power Board
Marine and
Port Authority
Tonga Police
Force
Tonga Fire
Service
Water
Contamination
Ministry of
Infrastructure
Terrorist
Activity
Ministry of Health
Tonga Police
Force
Major
Transportation
Event
Tonga Defense
Services
Major
Infrastructure
Failure
Tonga Police Force
Communications:
Comm Dept,
PMO, TCC
Human
Epidemic
Ministry of Health
Animal
or Plant
disease
Cyclone,
Storm,
EQ,
Volcano,
Tsunami
Ministry of Agriculture, Forestry
and Food
Operational Lead Agencies
For certain types of emergency, a lead coordination agency is identified:
Oil Spill
Plane
Crash
Part C of the NEMP requires Individual Business Continuity and
Emergency Response Plan
• Responsibility of individual agencies to develop and maintain their
Business Continuity and Emergency Response Plan
• Ensure they remain functional during emergencies or recover as soon as
possible to provide core services
Roles and responsibilities of relevant agencies in accordance with core
business (examples)
Foreign Affairs
Link with diplomatic corp, foreign
governments
Tonga Power
Restoration of power
Tonga Defence Services
Relief distribution, SAR
Lands
Geotechnical info, GIS mapping
Tonga Met. Service
Weather forecasting, met. and
environmental services

Maintenance of a national telecommunication capacity,
including land-line, mobile telephone, satellite
telephone and internet services

Provision of emergency related public information as
advised by NEMO

Broadcast of Special Weather Bulletins and other
information in conjunction with the Tonga Meteorological
Service.

Provide and maintain reticulated water supply as installed

Provide advice and assistance in relation to water provision
in emergency affected areas

Maintenance of a national telecommunication capacity,
including land-line, mobile telephone, satellite telephone
and internet services
Advice Government on capacity status during emergencies
Tonga Communications Corporation (TCC)
Tonga Broadcasting Corporation
Tonga Water Board
Tonga Communications Corporation (TCC)

Tonga Broadcasting Corporation
Tonga Red Cross

Provision of emergency related public information as
advised by NEMO

Broadcast of Special Weather Bulletins and other
information in conjunction with the Tonga Meteorological
Service.

Provision of relief supplies, emergency shelter, and first
aid service for disaster affected people as appropriate, in
co-ordination with Emergency Management Tonga
Operational Support Functional Plan
Emergency Support
Function
Primary Agency
Support Agency
Communications
Department of
Communications, Prime
Minister’s Office
Tonga Communication
Corporation
Digicel
Community Awareness and
Training
National Emergency
Management Office
US Peace Corps
Civil Society
Ministry of Education
Tonga Red Cross
Caritas Tonga
Evacuation
Tonga Police Force
Tonga Defence Service
Evacuation Centre
Management
Ministry of Health (Public
Health)
Tonga Red Cross
Impact Assessment
Ministry of Infrastructure
NEMO
Ministry of Health
Ministry of Agriculture,
Forestry and Food
Ministry of Land, Survey and
Natural Resources
Ministry of Environment
Medical
Ministry of Health
Public Health
Ministry of Health
Public Information
Information Unit, Prime
Minister’s Office
Public Works
Ministry of Infrastructure
Transportation
Air, Sea, Land: Ministry of
Infrastructure
Shipping Companies
Private Transport Companies
Utilities
Water: Tonga Water Board
Power: Tonga Electric Power
Board
Tonga Power
Water Board
National Emergency
Management Office
Electronic Media Outlets
Print Media
Warning
Emergency Management Tonga
Tonga Meteorological Service
Ministry of Lands, Survey and
Natural Resources
Electronic Media
Print Media
Welfare
National Emergency Relief
Committee
Churches
TNCC
NGOs
SUPPORT
Response
Agencies
District Emergency
Management
Committee
National Disaster
Management Committee
INFORMATION
Information sharing and support
National Emergency Response
Procedures
General Alert procedures
NEMO:
 Receive information
 Confirm information
 Alert District EMC
 Check Emergency Communications



NEO Committee:
 Ensure Business Continuity and
Emergency Response Plans are ready for
each agency
 Ensure District Emergency Committees
are alerted and Plans are ready
Notify Minister of Infrastructure, NEMC,
NEO Committee, Diplomatic Corps, and
Organisations with DM role
Activate Public Information Plan
Ensure NEC Centre (NECC) is on standby
National Emergency Response
Procedures
Cyclone Alert procedures
NEMO



Liaise with TMS
Maintain contact with
DEMCs
Brief NEOC (with TMS)
about situation and
evacuation req.
24 hrs before
NEO Committee




Agencies on Standby
Assess likelihood of
evacuation order
Close schools and Govt
Offices
Activate Business
Continuity Plans


NECC on 24/7 with max
staff
Maintain Public
Information via Radio
12 hrs before

Monitor event
Impact


Monitor Situation
Ensure public is informed
National Emergency Response
Procedures
Post Impact

NEMO


Liaise with TMS

Collect initial sit reps and
assessments from districts 
Brief NEOC and NEMC on
overall assessment


Initial National Sit Report 

Distribute report to NEMC,
OCHA,SOPAC,Media,Dipl.
24 hrs after

Contact District Reps.

Collect Agency Sit Reports 

Identify initial relief req.

Send National Damage
Assessment Teams
Input to Initial Nat’l Sit
Rep

NEO Committee
48 hrs after




Activate emergency relief 
Consolidate Agency Sit
Report
Daily National Sit Report
sent to same recipients
Brief NEMC
Maintain 24/7 NECC
72 hrs after
Recommend State of Em.
Press release
Activate National
Emergency Recovery
Committee
Coordinate relief
activities
Liaise with Foreign Aff.





Return NECC to standby
Check communications
Conduct Ops debrief
Final National Sit Report
Finalize all other reporting
Stand down


Provide
customs/imm/quar.
Support for incoming aid
Final NEOC Ops debrief
Disaster Cycle Concept
Before
Prevention
Mitigation
Preparedness
During
Response
After
Rehabilitation
Reconstruction
REQUEST FOR ASSISTANCE
Pre
Impact
Phase
Immediate
Post Impact
Post Disaster
Emergency Phase
National Emergency
Management Office
Alert/Activation
NEOC
National Emergency
Operation Committee
State of Emergency
National Disaster
Council
National Emergency
Operation Committee
•Tonga Defence
Services
•Police.
•NEMO
•NGOs
Donor Nations
Foreign Ministry
Diplomatic
Mission
National Recovery
Committee