Transcript Document

Learn the organization and functions of units within
URSA
Review ways to find funding
Review aspects of preparing a proposal
Learn how to route proposal through GSU
Introduce aspects of research compliance
Overview other areas of URSA
http://ursa.research.gsu.edu
Required compliance and safety training for conducting research –
Most researchers (including faculty) and their staff are required to
complete some compliance training before conducting research at
Georgia State, depending on the nature of the research work.
Information about required compliance training can be found on the
Compliance and Safety webpages of the URSA website at
http://ursa.research.gsu.edu/ursa/compliance/
Research training workshops and tutorials – URSA provide both
online tutorials and onsite workshops to assist faculty in growing their
research. Online tutorials are currently under development and are
expected to be added to the URSA website over the next year. The onsite workshop schedule and registration information can be found on
URSA’s Research Education & Training webpage at
http://ursa.research.gsu.edu/ursa/resources/training/.
Hiring people on grants – Procedures for hiring people on sponsorfunded projects (“externally funded grants”) can be found on the URSA
website at http://ursa.research.gsu.edu/ursa/funding/awardmanagement/hiring-staff-on-sponsor-funded-awards/.
Use of human subjects in research – Most everything you need to
know about conducting research with human subjects can be found on
the URSA website at
http://ursa.research.gsu.edu/ursa/compliance/human-subjects/.
Use of animals in research – Most everything you need to know about
conducting research with animals can be found on the URSA website
on the Compliance & Safety webpage at
http://ursa.research.gsu.edu/ursa/compliance/iacuc/.
Finding external and internal funding for research projects – All Georgia State
employees and students are provided free access to the COS-Pivot funding and
research expertise database, a comprehensive funding search tool that
provides up-to-date information about funding from federal, non-federal and
international funding sources across all disciplines. Investigators may subscribe
to a biweekly email listing funding opportunities for research across disciplines.
Georgia State also offers some internal grant funding to support the growth of
research at Georgia State. This and other information about how to find
funding for your research can be found on URSA’s Funding Opportunities
webpage at http://ursa.research.gsu.edu/ursa/funding/fundingopportunities/.
Grant development and submission – Information related to grant
preparation, such as F&A (indirect) and fringe rate information, budgetbuilding spreadsheets, etc., and information about grant submission through
Cayuse424 can be found on URSA’s webpage at
http://ursa.research.gsu.edu/ursa/funding/proposal-development/.
Research cores and facilities – Information about research cores and facilities
that can provide highly specialized research support services to university
investigators can be found at http://research.gsu.edu/facilities-and-services/.
Technology and Commercial Development of Research Outcomes –
Investigators at Georgia State are making new discoveries and developing new
and innovative technologies at a rate faster than ever before. Investigators can
find out whether their discovery or development is patentable and marketable
using the services provided by the university’s Technology and Commercial
Development Programs (http://www.gsu.edu/techcommercial_development/).
Jim Weyhenmeyer
Vice President
for Research and
Economic Development
Kelly Stout
Associate Director for
Special Research
Initiatives
Brenda Chapman
Associate VP for
Research Integrity
Chester Bisbee
Assoc. VP for Tech
Commercialization, IP
Ken Packman
Director for Office of
Sponsored Proposals
& Awards (OSPA)
Finding Funding
Grants Management
“Post Award”
Proposal Preparation
“Pre Award”
http://ursa.research.gsu.edu/ursa/funding
/funding-opportunities/
URSA Internal Grants Program
 Dr. Kelly Stout, administrator
 5 ongoing programs
 Funding for innovative projects that will result in a
prestigious product or outcome, external funding,
or for dissertations
 Project to be completed within fiscal year (July 1June 30)
 Can pay for faculty salary, supplies, travel, GRAs,
staff help on project, etc.
 Student Technology Fee Awards - Technology must be
used in teaching, but can also be used in research
http://solutions.technology.gsu.edu
• Provost’s Faculty Research Fellowship awards – Provide
1 semester salary support
http://faculty.gsu.edu/provosts-faculty-fellowship/
 Colleges, Depts, and some academic centers and
initiatives may have funding mechanisms (eg. Language
and Literacy seed grants, Brain and Behavior fellowships
for graduate students, etc.)
COS-PIVOT database (assistance through URSA)
GSU Funding Opportunities listserv (biweekly email with select
funding opportunities by general fields). To join go
to:http://ursa.research.gsu.edu/ursa/funding/fundingopportunities/join-funding-opps-listserv/
Sponsor’s funding alerts (NIH, NSF, SWRnet, etc.)
Sponsor’s databases of awards made
Personal contacts: mentors and colleagues
Acknowledgements of sponsors in related publications
Professional organizations: conferences & newsletters
Sponsor’s workshops
Kenneth Packman
Director
Office of Sponsored Proposals
& Awards (OSPA
Federal
Jill Borland
Associate Director
Other Federal
Michael Mathisen
Associate Director
Contracts, Industry
& International
Greg Howell
Associate Director
Not-for-Profit
Margaret Matkins
Associate Director
Finding Funding
Grants Management
“Post Award”
Proposal Preparation
“Pre Award”
Sponsored Project: Externally funded activity that has a
defined scope of work or product and administered by
URSA
Grant is, typically, competitive and for work proposed
by principal investigator and submitted through
URSA.
Contract is a legal binding document between
Sponsor and GSURF that obligates recipient to do
defined work; must also be reviewed and approved
by Legal Affairs.
Fellowship: Proposal submitted by an individual
rather than through URSA.
Georgia State University Research Foundation
GSURF - private foundation associated with GSU
which technically and legally is the applicant on
almost all external grants & contracts (NOT faculty
member or GSU)
GSU – applicant on anything given by the State of
Georgia
GSU Foundation – applicant on anything administered
through the Development Office (eg. gifts, donations,
etc.)
Exceptions: Fellowships or proposals for “Individual
Awards” that are submitted by individuals rather than
by the institution
Must still be routed for approval with Individual
Award Routing Form
When awarded, PI can may elect to have money
“flow” through GSU or not
Individuals should still alert OSPA of these awards so
that we can keep track of them and assign credit to
individuals and units for these in the system.
URSA Proposal Development webpages provide some
instruction and information for preparing grant
proposals.
http://ursa.research.gsu.edu/ursa/funding/proposaldevelopment/
The File Finder on the URSA website is where you can
find forms, policies and procedural documents related
to proposal development and
submission.http://ursa.research.gsu.edu/ursa/resource
s/view-files/
Ask your Dept Chair if there is staff support to help
with non-scholarly parts of proposal preparation.


Budget Excel Spreadsheet – Provided on the URSA website at:
http://ursa.research.gsu.edu/ursa/funding/proposaldevelopment/budget-development/, you may use this to do
all calculations for your proposal budget
Direct costs of grant includes (see Direct Cost Charging on
Sponsored Projects Policy & Procedures)
 Salaries and fringe for faculty, staff and students on
project
 Research supplies and materials
 Travel, participant support, subcontracts, consultants,
animal care, equipment, office supplies, patient care, etc.
 GSU’s current Fringe Benefit rates can be found
on URSA website
http://ursa.research.gsu.edu/ursa/funding/propo
sal-development/fringe-benefits/
 Indirect costs (also called Facilities &
Administration or F&A costs) refer to a set % of
the total direct costs on a proposal to be used for
overhead paid to University. Rates can be found
on the URSA website
http://ursa.research.gsu.edu/ursa/funding/propo
sal-development/fa-rates/
Know how much time you have to get signatures!
PI
approves
and
obtains
other PI
approvals
Obtain
Dept
Approval
s
Obtain
Dean’s
Office
Approval
s
Submit Completed
Application and
Routing Sheet to
OSPA
Proposal routing and submission of federal grants is
done in Cayuse424; Email [email protected] when
proposal is approved and ready for review in
Cayuse424.
Federal grants not submitted in grants.gov and nonfederal grants should be submitted to OSPA in a single
PDF file including all necessary documents and
signatures on routing form to [email protected]
OSP Quick Reference shows what needs to be
included for routing proposals to OSPA
Details can be found on URSA website at:
http://ursa.research.gsu.edu/ursa/funding/proposaldevelopment/
Finding Funding
Grants Management
“Postaward”
Proposal Preparation
“Preaward”
Yay! You got the award!
Internal Grant: URSA sends PI an award letter and
provides instructions for managing the internal
award; Funds remain in URSA account
External Grant: OSPA sends PI an award notice or
“green sheet” electronically, assigns a speedtype,
and start date; Budget is set up in Spectrum
account
Internal Award: Follow URSA policies and procedures;
Unspent state funds are returned to the State at the
end of Fiscal Year (June 30th)
External Award:
Know the Terms and Conditions of the Award and
assure these are followed throughout the term of
the award
Follow sponsor and GSU policies and procedures
Project reports (both technical and financial)
Cost accounting principles
Requirements regarding making changes to
original proposal (prior approval)
Some changes PI can make without pre-approval
Some changes require pre-approval from sponsor
Expanded authorities (Federal awards) authorizes
institution (via OSP) to approve some changes
Close out
The Research Portal is a one-stop shop for all things
research from monitoring grant and award data to
submitting re-budget requests to OSPA. The Research
Portal will allow you to access everything you need to
manage your grants and awards.
To access the Research Portal go to
http://research.gsuapps.com and use your Office 365
account to login.
Refer questions regarding the Research Portal to
Brock Davis at [email protected]
Brenda Chapman
Associate Vice President
Research Integrity
Plagiarism
Conflict of Interest
Compliance and Safety
Compliance
Human Subjects
IRB
IACUC
Safety
Radiation
Biosafety
Chemical
Environmental
URSA reviews claims of research and
scholarly misconduct
Plagiarism in publication
Falsifying data
Falsifying credentials
http://ursa.research.gsu.edu/ursa/re
sponsible-conduct-in-research/
Conflict of Interest may be defined as a circumstance
whereby the work may benefit the employee
personally, may affect the financial interests of the
employee's family, or may involve individuals or
organizations with which the employee has some
past, present, or future connection away from the
employee's actual job. Separately, if an employee
receives a payment from another source for this work
it could create a Conflict of Interest. The public may
lose confidence in the integrity of the employer if it
perceives that an employee's work is influenced by
personal interests or by payments from an outside
source.
Conflict of Interest: Revised Policy & Procedures
effective Aug. 24, 2012 requires:
Online training for any faculty, staff, student working
on any sponsored project
Annual disclosure for each active sponsored award by
any faculty, staff, student working on each sponsored
project
Initial disclosure during submission process for any
proposed sponsored awards
If possible FCOI, seek advice from Office of Legal
Affairs
http://ursa.research.gsu.edu/ursa/conflicts-ofinterest/
http://ursa.research.gsu.edu/ursa/compliance/
Compliance Areas
Human Subjects
Animal Care and Use
Lab Safety and Hazard Communication
Radiation Safety
Biosafety
Research and Environmental Safety
Export Control Regulations
Research Occupational Health and Safety
http://ursa.research.gsu.edu/ursa/compliance/hu
man-subjects/
Protocol approval; IRB Review
Training for human subjects research
IRB-exemptions
Paying human subjects incentives
IRB’s review and approval is required for
any GSU research that uses….
humans, human tissues, surveys of
human subjects, or human subject’s
records
….irrespective of funding source
IRB’s review and approval is required for any
research involving human subjects that is:
conducted by University faculty, staff, or
students
performed on University property
performed with or involving the use of
facilities or equipment belonging to the
University
If activity is RESEARCH, as defined by Federal
regulations, then you need to ask whether the
research involve HUMAN SUBJECTS ?
Will data be obtained by:
Intervention – e.g. obtaining blood sample
Interaction – e.g. conducting interview and survey
A private/confidential source – e.g. school or
medical record
If you answer YES to any of the above then you need
to seek IRB review and approval
Rules and regulations governing the conduct of
human subject’s research can seem overwhelming
It is not expected that individuals participating in
research that involves human subjects become
regulatory experts
It is expected that those individuals are
knowledgeable and understand institutional, as well
as Federal, policies and procedures relevant to
research involving human subjects and the
fundamental principles of research ethics
www.citiprogram.org
Collaborative Institutional Training Initiative
CITI
This certification process must be completed
and documented with IRB every three years
http://ursa.research.gsu.edu/ursa/compliance
/human-subjects/required-education-andtraining/
What is the Institutional Animal Care and Use Committee
(IACUC)? Information about IACUC can be found at:
http://ursa.research.gsu.edu/ursa/compliance/iacuc/
What research requires IACUC approval? All research at
Georgia State that involves animal subjects must be reviewed
and approved in accordance with federal law and university
policy. For more information
see:http://ursa.research.gsu.edu/ursa/compliance/iacuc/requi
rements-for-working-with-animals/.
Without exception, no animal work may begin without
official IACUC approval.
How do I prepare and submit a protocol for IACUC approval?
All IACUC protocol documents are submitted via email to
[email protected]. For detailed instructions and forms see the
Animal Use Protocol section on the Requirements for Working
with Animals webpage at:
(http://ursa.research.gsu.edu/ursa/compliance/iacuc/require
ments-for-working-with-animals/).
After approval, IACUC protocols are valid for three (3) years,
but require annual review. More information about annual
review and renewal of IACUC protocols can be found in the
IACUC Cancellation and Continuation form located at the
bottom of the IACUC webpage at:
(http://ursa.research.gsu.edu/ursa/compliance/iacuc/).
What type of training is required and
how often in order to conduct animal
work at GSU? Information about this
training can be found at:
http://www.gsu.edu/images/vp_research
/Required_Education.doc
What constitutes a laboratory at GSU? – A laboratory is
defined as an area where hazardous materials may be used
as part of teaching or research including but not limited to:
science laboratories, fine art studios for painting, sculpture,
ceramics, wood/metal working, jewelry, textiles, etc., and
other areas of operations at the university.
How to set-up and begin work in a lab at GSU – A laboratory
inspection is required when starting a new laboratory.
Procedures for opening or closing a lab can be found on the
URSA website at:
http://ursa.research.gsu.edu/ursa/compliance/lab-safety-andhazard-communication and click on the “Laboratory Opening
and Closing Procedures”.
Required compliance and safety training for conducting
research – There are several required training courses that
laboratory personnel must complete before conducting
research at Georgia State (including faculty). Information
about training can be found on the URSA website at:
http://ursa.research.gsu.edu/ursa/compliance/trainingschedule. To schedule or register for training go to:
http://ursa.research.gsu.edu/ursa/resources/calendar/action~
month/cat_ids~111/ .
The Laboratory Safety Manual with details for all lab safety
issues – All lab personnel should review this manual. You can
find it at
http://ursa.research.gsu.edu/files/2014/05/Laboratory-SafetyManual-Revised-March-2014.pdf
Chester Bisbee
Associate VP and Director
of Office of Technology
Commercialization &
Industry Relations
Assists in the development and protection of IP
Patent applications
Licensing start-up companies
Partnerships with existing companies
Identifies and develops industry and business
relations towards economic development of GSU
http://research.gsu.edu/economicdevelopment/technology-transfer/