Understanding Z-H.O.P.E.

“Zetas Helping Other People Excel”

Soror April Cutchember Z-H.O.P.E. Co-Coordinator, State of Maryland Zeta Phi Beta Sorority, Incorporated

The ABC’s of Z-H.O.P.E.

What is Z-H.O.P.E.?

Z-HOPE is an outreach service program that has six primary objectives, corresponding measures of success and a mechanism for chapter recognition. The primary objectives are: - To provide culturally appropriate informational activities according to the Z-HOPE program format.

- To foster collaborative partnerships between community organizations with shared goals.

- To promote the opportunities for expansion in Stork's Nest programs.

- To facilitate community service and mentorship opportunities for members of the organization.

- To provide an equitable chapter recognition program for community services rendered.

- To provide a standard reporting format to concentrate efforts and demonstrate the organization's impact.

Minimum Z-H.O.P.E. Requirement

Every chapter is obligated to participate in Z H.O.P.E. by completing the following: • One activity for women per year • One activity for seniors per year

•

Z-H.O.P.E. Requirements According to Chapter Size

1-4 members: must complete 1 activity annually with 4 Zeta’s/Zeta Auxiliary members in attendance • 5-25 members: must complete 2 activities annually with 4 Zeta’s/Zeta Auxiliary members in attendance • 26-50 members: must complete 4 activities annually with 4 Zetas/Zeta Auxiliary members in attendance • 51 + members: must complete 6 activities annually with 4 Zetas/Zeta Auxiliary members in attendance

Receiving Z-H.O.P.E. Credit

Z-H.O.P.E. Credit can be earned in three ways: 1. Twenty-five points will be awarded to every program that meets the Z-H.O.P.E. programming model and criteria; four Sorors, Amicae or Youth AND 20 non-Zeta community participants.

Z-H.O.P.E. Credit (cont.)

2. Each chapter will receive credit for monetary donations made to community organizations and initiatives that meet Z-H.O.P.E. requirements. Points are as follows: Graduate & Amicae Undergrad & Youth Auxilaries Donations $50 $75 $100 Points 50 points 75 points 100 points Donations $25 $50 $75 Points 25 points 50 points 75 points

*** Points will not exceed 100 regardless of donation amount

Z-H.O.P.E. Credit (cont.)

3. Twenty-five points will be awarded when hosting a program that requires you to collect goods; a chapter must collect a minimum of 20 items to receive credit. The following are examples of these programs: canned good drives, coat drives and shoe drives.

Earning Z-H.O.P.E. Points While Collaborating With An Auxiliary

EACH chapter and auxiliary has to meet the minimum requirement in order for BOTH chapters to receive credit.

This rule applies to all three areas of earning credit: 1. Hosting a Program 2. Monetary Donations 3.

Collecting & Donating Goods

Z-H.O.P.E. Credit & Bonus Points

All programs that meet the Z-H.O.P.E. criteria will receive 25 Z-H.O.P.E. points.

– The exception is monetary donations and programs that fall under the IGB’s National Initiatives

Bonus Points

Bonus points are assigned to special Z-H.O.P.E. regional and national initiatives A chapter is only

eligible for these bonus points after they have completed their minimum Z-H.O.P.E. requirements according to their chapter size, including one program for women and one for seniors.

Reporting Z-H.O.P.E. Programs

• All programs are to be reported at the end of each month on the REPORTING FORM • When requested each chapter is to submit a MATRIX that has an entry on the spreadsheet for each programs reported • Information reported on the REPORTING FORM and MATRIX should match

Matrices

• The MATRIX is generally used by the State and Regional Z-HOPE Coordinator to tally programs and points • Matrices are due four times during the course of a sorority year

Matrices (cont.)

Matrix #1

– (Reviewed by A.R. Coordinator) Due Date: January – Reporting Period: July 1 st –December 31 st of previous year

Matrix #2

– (Reviewed by State Coordinator) Due Date: March 1 st – Reporting Period: March 1 st of the previous year - February 28 th of the current year

Matrix #3

– (Reviewed by A.R. Coordinator) Due Date: late May- early June – Reporting Period: July 1 st of the previous year thru May 31 st

Matrix #4

(Reviewed by A.R. Coordinator) – – Due Date: between July 1 st Reporting Period: July 1 st – September 1 st of the previous year thru June 30 th

Maximizing Z-H.O.P.E. Points

Z-H.O.P.E. programs can earn more than 25 points when reported using the correct program codes.

• The program code and number of community participants must reflect each other. If you host a program geared toward multiple populations (men, women, international women, seniors and youth) and only have 20 community participants you can only report one program code.

• If you list two separate program codes, W2S10 and M2M11, it is understood that there were 40 members of the community present, 20 men and 20 women. In this example a chapter will receive 50 points instead of 25.

Sample Portion of Reporting Form

Z-HOPE Program Information:

Z-HOPE Program Title: W2S6- Are You Ready for Retirement? Z-Hope Population: Women : _X__ Youth ___ Men ____Seniors ____ International___ Z-Hope Component: Mind ___ Body ___ Spirit: __X__ Date(s) of Z-HOPE Program: August 3, 2013 Total Number of people in attendance: 30 Those attending were (Indicate # attending) Zeta (Graduate) #: 4 _ Zeta (Undergraduate) #____ Zeta Auxiliary: Amicae#____ Youth#: There were: Female # __26_ Male#____ Community Participants#: 26 Cost of activity to Chapter/Zeta Auxiliary $ 75 Estimated value of donated goods and services (If you had to buy everything) $_n/a_ Total number of items donated (If Applicable)# n/a Time required to implement program include planning time: # Hours___7___ List Partnering/Collaborating Community Organization(s) (If Applicable) __n/a_____

SUBMIT FORM TO STATE Z-HOPE COORDINATOR

Sample Portion of Matrix

ZHOPE Code W2S6 W2S6, M2S1 Title Retire.

Retire.

Date 8/3 8/3 ELDER Plan Legacy 8/3 SCHOOL Supply Drive 8/3 BONUS BONUS BONUS Stork’s Youth 20/20 Attend. Zeta 30 60 35 n/a Attend.

6 6 8 4 Cost $75 $75 $60 n/a Donated Funds Donated Items n/a n/a n/a n/a n/a $200 n/a 20 backpacks Time Points 7 hr.

7 hr.

5 hr.

n/a Earned 25 50 50 50 25

***The points earned column is to be left blank by chapter Z-H.O.P.E. Coordinators

Review of IGB Wright’s Initiatives

• Elder Care & Abuse • Healthy Living • Adopt-a-School

Elder Care & Abuse

There are four ways to receive credit under this initiative:

1. Adopt-a-Senior Day Care

a. Chapters must spend a minimum of 2 hours for 3 months per sorority year at their adopted center. (4 Sorors/Auxiliary members attendance required to earn 75 pts. per visit).

2. Adopt-a-Home Care Agency

a. see Toolkit for related ideas (4 Sorors/Auxiliary members attendance required to

earn 75 pts. per visit) 3. Educate and Inform

a. Chapters can sponsor a seminar, a session with an attorney (for example, wills and trust attorney) or workshop (for example, financial management). (4

Sorors/Auxiliary members and 20 community participants to earn 200 pts. per event) 4. Caring for the Caregiver

a. Host a support group or activity for those that provide care to the elderly. (4 Sorors/Auxiliary members and 20 community participants to

earn 100 points per activity

Elder Care & Abuse Materials

•

Standard Volunteer Form

Every time a chapter or auxiliary volunteers at a senior center or agency they should complete the standard volunteer form to be kept for the chapter’s records. (found in toolkit) •

Volunteer Training Manual

Manual is to be used as an internal user guide of “do’s” and “don’ts” for Sorors and Auxiliaries. • •

Partnership Catalog

A list of national partners will be available soon for the use of individual chapters and auxiliaries.

Remember, it should be a goal of each chapter to have three local partnerships.

Adopt-a-School

Identify a school that meets one or all of the following:

• Academic Achievement below minimum standards • Limit funds and resources available to acquire resources • Has a multi-race of students with at least 50% minority • Limited or no outside funding • Does not meet Adequate Yearly Progress (AYP) that school year

Adopt a School Criteria

• Once a school is selected, chapters and auxiliaries are required to formally extend a partnership to the school. A letter accepting the partnership must be submitted to receive credit. • Every time a chapter volunteers at a school they must complete a Adopt-a-School form from the toolkit (for the chapters records)

Adopt a School Criteria (cont.)

There are three ways to receive points under this initiative:

1. Donations: Money or other items like computers, furniture, etc. a. $125-500 = 125 Z-H.O.P.E. points b. $500-1000 = 150 Z-H.O.P.E. points c. $1000- UP = 200 Z-H.O.P.E. points 2. Volunteering: A school must be adopted for a minimum of six months. a. 3 visits per sorority year = 125 Z-H.O.P.E. points b. 5 visits per sorority year = 150 Z-H.O.P.E. points c. 10 visits per sorority = 200 Z-H.O.P.E. points 3. Scholarships: Awarded to high school and grade school students to provide tuition, awards for scholarships, spelling bees, good grade incentives, etc. a. $125-500 scholarship value = 125 Z-H.O.P.E. points b. $500-1000 scholarship value = 150 Z-H.O.P.E. points c. $1000- UP scholarship value = 200 Z-H.O.P.E. points

(4 Sorors/Auxiliary members must be present each visit to receive credit)

Healthy Living

Keep in Mind…..

• Inspire those in your community to improve their life by taking small steps toward a healthier life style. • Create a community who share the common goal of making themselves and others around them healthy. • Do whatever you can to grow your community’s knowledge of healthy eating and staying active.

• The sky is the limit when it comes to ways and resources available to improve your health.

MD Z-H.O.P.E. Reminders

• I am currently awaiting Madame State Director to appoint a new Z-H.O.P.E. Co-Coordinator • I will utilize the state’s website this year to store Z H.O.P.E. toolkits and forms – – Toolkits and forms will be available under the “Members Only” section of the website To access the “Members Only” section Sorors must register to receive their access information Contact our Webmistress Soror Karnisha Martin at [email protected]

to get started!

Understanding Z-H.O.P.E.

“Zetas Helping Other People Excel”

Soror April Cutchember Z-H.O.P.E. Co-Coordinator, State of Maryland Zeta Phi Beta Sorority, Incorporated