A presentation on e-Procurement
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Transcript A presentation on e-Procurement
Karnataka State Police
A presentation on
e-Procurement
Sanjay Sahay
IGP PCW
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End to end e-Procurement Portal of e-Governance Dept.
Why Unified ?
To have a single system meant to be used as a shared infrastructure
by all agencies in the State of Karnataka
Why End-to-End ?
To handle to entire procurement process from estimate/ indent
preparation, tendering, contract / catalogue management until
payment to supplier / contractor
Rationale for e-Procurement !
To have an effective and efficient mechanism to enforce procurement
policy decisions consistently across all government departments /
agencies in the State of Karnataka
To ensure competitive bidding, transparent bid evaluation, shortened
procurement cycle time, MIS-rich workflows and prompt payments to
suppliers / contractors.
Structures
Establishment of Project Management Unit (PMU)
Establishment of training centers
Deployment of robust hardware and software
Conducting Third Party Audit
Rationale for Unified End-to-End e-Procurement
System
To have a single point integration with external systems such as
treasury and payment gateways
To generate State-level MIS capturing the entire procurement cycle of
all departments / agencies
To enable contractors view the State as a single procurement entity
and participate in all tenders with one-time registration
To enable government officials be accustomed to a single software,
irrespective of their department / agency.
Project Objectives
To create infrastructure for effective implementation of procurement
policy of the State
To enhance transparency and accountability
To enable ease of access to contractor community
To provide a common environment for all types of tenders
To handle entire procurement process (end-to-end) and not just
tendering process
To involve less paper, thereby, adopting green working
Registration
Centralised registration of suppliers / contractors
Suppliers need to procure Digital Signature Certificate for registration
Suppliers can bid for all tenders published in e-Procurement portal
Advantages for Suppliers
Free download of tender documents (No registration required to
download)
Secured data transfer using Digital Signature Certificate
One time centralized registration
Payment
Estimate Creation
Measurement / Inspection
Estimate Approval
Contract Management /
Catalogue Management
Indent Management
Preparation of
Tender Document
Issue of Order
Tender Finalization
Process Overview
Draft Tender Schedule
Tender Evaluation
Approval of Tender Schedule
Tender Opening
E-Tendering
Publish of Tender
Submission of Bid
Supplier Registration
Initiating e-Procurement
Appointment of Nodal Officer
Facilitating e-Procurement Cell to prepare Mapping Document
Training the concerned officials
Ensuring IT infrastructure and Internet Connectivity
Identification of key officials for comprehensive understanding of the system
Submission of Digital Signature Certificate Application Forms
Informing Supplier Community on registration to e-Procurement portal
Awareness on implementation of e-Procurement in the Department
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Perceived Impact (Business Community)
Enhanced transparency in tendering and procurement
Free download of bid documents
Reduction in travel and other miscellaneous expenditure
Convenience in electronic submission of bids
Ease of access anytime-anywhere
Global participation
Effective mechanism incorporating negative bidding
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Perceived Impact (Department)
Tender opportunities effectively publicized
Instant retrieval of track-record on contractor’s performance
Rich MIS data on various aspects of procurement at the State
government level
Faster file movements with integrated file monitoring system
Standardization of procurement procedures
Increased participation (locally and globally)
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E-tender
The police department decided to go in e-procurement in the
month of June’09
All tenders above Rs10 lakhs to be covered
Initially Chief Office, TTM, State Intelligence, CID, SCRB and
Bangalore City Police to be covered
SCRB identified as the Nodal Agency
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e-Procurement
State Nodal Officer nominated
Nodal Officers for different units nominated
Digital Signature Certificates obtained for Chief Office
Work flow design created on portal
Catalogue creation
Training conducted. Another training planned
Process of DSC creation/ work flow documentation for
other units initiated
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e-Procurement
First tender for 66 kit articles was issued on 10/08/09
Issues
• Change management- attitude and skill sets
• Lack of trained personnel
• Unconnected personnel also sent for training-waste of
resources
• Quality documentation
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Karnataka State Police
Thank You
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