Transcript CIVIL SOCIETY FUND 2013

CALL FOR PROPOSALS
CIVIL SOCIETY FUND 2014
Information Session
4th November 2014
CIVIL SOCIETY FUND 2014
The Objectives of CSF:
 To assist CSOs to keep abreast with the developments
occurring at an EU level;
 To enable CSOs to better educate their members on EU
matters related to their respective fields of competence;
 To enable CSOs to participate effectively in the decisionmaking process at a European level.
CIVIL SOCIETY FUND 2014
Eligible Actions:
Action 1:
The affiliation of CSOs to European umbrella
organisations, grouping, federations, confederations or
networks
Action 2:
Attendance at conferences, seminars and meetings
abroad on matters related to the EU and to such
affiliation.
CIVIL SOCIETY FUND 2014
Eligible Applicants:
- Voluntary Organisations in terms of the VO Act
- Voluntary organisations having official recognition
under specific law/regulation or administrative act
- Industrial & Commercial entities are not
apply.
eligible to
CIVIL SOCIETY FUND 2014
Eligibility Period:
Activities carried out between 1st November
2013 and 31st September 2014 only
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Selection Criteria:
•
Eligibility of the applicants and activities
•
Verification that application form is complete
•
In case the application does not contain all the supporting
documentation, applicants will be granted 3 working days
to submit any missing documentation
•
Late submissions of any missing documentation will
render the application ineligible
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Submitting an Application:
• 2 hard copies (one original and one copy)
• All hard copies should contain:
- Completed typed application form
- Detailed budget breakdown
- All documents indicated in Annex 1 of the application form
- Any supporting documentation as a proof of payment (invoices,
receipts, activity programmes, affiliation receipts etc)
• The hard copies need to be spiral bound separately
• A soft copy (on CD) of the application form and budget
breakdown
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Supporting documents that must be submitted:
- Copy of certificate of enrolment as a VO
- Audited Accounts of the last financial year
- Statute of the Organisation
- Proof of affiliation with umbrella organisation
- Activity programme
- Supporting documentation for financial payments
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THE APPLICATION FORM
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• Section 1
Section 1.1: The applicant
- Contact details of the organisation
- Year it was established
- Identification Number of the CSO
- Number of Members
Section 1.2: Legal Representative
- Contact details of the legal representative
- The details of the person inserted in this section should
be the same as the signatory of the application form
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• Section 1.3: Contact Person
- The contact person should be different from the legal
representative
- The nominated person should regularly access the organisation’s email and should be fully aware of the activities for which payment is
being claimed in the application form
• Section 1.4: VAT Status
- If the organisation recoups the cost of VAT this will be considered as
an ineligible cost
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• Section 2
Section 2.1 - The Organisation
- description of the role and function of CSO
- membership
- activities organised
- project implemented
Section 2.2 – Experience in national/EU funded projects
- details of the funds and projects from which the organisation
benefitted from
- Information should be provided on all type of funding which
the organisation benefitted from in the past two years
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• Budget Available
Financial contribution from the CSF will not exceed 80% of the total eligible
costs borne by the respective CSO.
The HIGHEST amount that the Committee can award to any one
organization is up to € 3000
Section 3.1 – Eligible Action
- The applicant may choose more than one action
Section 3.1.1 & 3.1.2 – Project Description
- The applicant should provide a description of the organiser and action for
which funding is being claimed
- A separate table should be inserted for each activity for which funding is being
claimed
- In case of conference/seminar or meeting, the applicant needs to provide a
summary of the objectives, results and sessions of the event and the role the
organisation had in the same conference/seminar meeting
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• Section 3
Section 3.2 – Project Justification
- Applicant needs to justify why such request for funding is being
made
- How the activity outlined contributes towards the
empowerment of the organisation and Malta in general
- Tangible and intangible results achieved by these activities
should be outlined
- This section should be completed for each activity for which
funding is being requested
• Section 4
Section 4.1 – Publicity
- A list of how will the outcome of the activities will be
disseminated and publicised with other members of the
organisation and the general public
- This section should include a clear indication of how will the Civil
Society Fund be promoted
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• Section 5: Declaration of the Applicant
- The name and surname of the person inserted in this section
should correspond with the details of the person inserted in
Section 1.2
- It is important that the applicant signs the application. Failure to
sign the application will render the application form ineligible
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FINANCIAL SECTION
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• VAT is eligible only if the CSO does not claim VAT from
the VAT Department
• In awarding funds, the Committee shall adhere to
current government regulations and policies in force for
the allocation and expenditure of public funds.
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Budget Breakdown:
• Reference number in budget breakdown should
correspond to the number written down on the
invoice/receipt etc
• A new budget breakdown has to be completed for each
activity
• Claims for payments which are not supported by all the
required documentation (invoice, receipt, proof of
payment etc) will be considered as ineligible costs
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ACTIVITY ONE: (INSERT THE NAME OF THE CONFERENCE/MEETING/SEMINAR)
Reference
Number
1a
1b
1c
1d
Item of
Expenditure
Procurement
procedure
Suppliers
Name
Invoice
Number
Receipt
Number
Flight
Call for
quotations
XX Travel
1234
6583
Cheque Number/ NET Amount VAT/other Total Amount
Bank Transfer
(€)
taxes (€)
(€)
00526
250.00
45.00
295.00
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This reference number
should correspond to
the same number
inserted in the budget
breakdown.
1A
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Budget Breakdown:
• Maximum financial allocation of flights will be
reimbursed according to pre-established rates as
indicated in Annex III of the guidance notes
• Subsistence costs will be reimbursed in line with the
government’s per diem allowance rates (Annex IV)
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Submitting an Application:
•
Application form, budget breakdown and guidance notes
available
at
http://msdc.gov.mt/en/Pages/NGO%20FUND/CIVIL-SOCIETYFUNDS.aspx
•
Complete application forms must be submitted by hand by
Friday 7th November 2014 by 12:00 CET (noon).
•
Complete application forms must be submitted at the Office of
the Permanent Secretary, MSDC, Barriera Wharf, Valletta.
•
Handwritten applications or applications sent by post,
email and fax will render the submitted application
ineligible
THANK YOU