Transcript Prepare Yourself for a College Fair!

Alumni Admission Ambassador
College Fair Guide
This slideshow provides helpful tips,
college fair guidelines and the best ways
to represent Providence College at local
high school programs
In the days leading up to the fair, be sure to familiarize
yourself with information by reviewing Alumni Admission
Ambassador College Fair FAQ information and the Campus
Resources from our program web page.
http://www.providence.edu/admission/alumniambassadors/Pages/default.aspx
These pages will provide the most up-to-date information
regarding campus news and Admission Office updates.
After you have received the shipment of
materials for the college fair, glance through
the booklets and information.
• Majors and Minors are located on the back cover of the
“Providence College” brochure
• Core Curriculum information and student/faculty
testimonials are provided in Engaging the Mind
The Class/Student Body Profile includes valuable
statistics for the incoming freshman class:
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The average unweighted GPA of enrolled freshman
High School curriculum choices of incoming students
Acceptances for Early Action and Regular Decision
The average class size and retention rate
Number of full-time faculty
Study Abroad, Internship, and Employment facts
You may transport the materials in a tote bag
or wheeled suitcase. Never lift more than you
can carry!
College fairs are generally business to businesscasual attire. Please dress appropriately to best
represent PC.
Al Tinson ’64 at a fair in
North Carolina
Steve Walsh ’77
and Leann
Medina ’02 at
an outdoor
evening fair in
California
Allow yourself time for traffic and parking when
driving to the college fair. Always arrive thirty
minutes before the start of the program to allow
yourself time for set-up, refreshments, etc.
Some fairs may provide dinner or light refreshments
prior to the fair for representatives. We will provide
this information to you in the confirmation e-mail
before the fair.
College fairs are typically hosted at local high
schools and may take place in the gym or
auditorium. Some fairs are held in event
centers or on local college campuses.
A confirmation e-mail will be sent to you
before the fair with the proper address and
any special parking instructions that are
available.
Many schools have students and staff who will
direct you to parking and direct you to your table
upon check-in. Be sure to sign-in at the fair or ask
directions if you cannot find your table.
At the fair, please place copies of the brochures, inquiry
cards, pens, and a copy of the Engaging the Mind, on
the fair table.
The brochures and printed materials containing factual
information are the only items to be distributed
throughout the fair.
Gimmicks like candy, t-shirts, key-chains and other
items are prohibited.
You do not need to place all of the materials
on the table at the beginning of the fair.
Keep copies of the information behind the
table and replenish the materials between
conversations with students.
Make sure your table is neat and stocked with
information throughout the program!
Always stand behind your table at the fair; never stand
in front or leave the table.
Limit the number of representatives behind the table
to two.
If there are more than two Ambassadors at the fair,
please take “shifts” throughout the program.
A representative must be at the table until the end of
the fair.
Leonard Alsfeld ’74 and Laura Whooley ’08 at a
college fair in New Orleans, Louisiana.
During the fair, many students and parents
will have general questions about Providence
College. Please remember to review the
College Fair FAQ on the Alumni Admission
Ambassador web page (a copy of this will also
be sent to you in your college fair
confirmation e-mail and a printed copy will be
included in the materials shipped to you).
Beyond general admission information,
students and parents will also have questions
about academic programs and student life.
Feel free to explain your experience both as a
student and now as an alumnus.
If there is ever a question you are unsure how to
answer, please do not be afraid to refer the
student to our office.
Included in your materials are Alumni
Ambassador business cards which include the
contact information for our main office.
Please hand these out to students and place
them on the college fair table!
Here are some guidelines for talking with
students at college fairs:
• Smile, and be positive. You are the first contact
many students and families will have with
Providence College.
• Introduce yourself as an alumnus of Providence
College.
• Explain your academic experience and be sure to
talk about memorable classroom experiences in
courses and with faculty as an undergraduate.
Many students and parents will be interested to
hear about your journey through college into your
professional career. Feel free to mention your:
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Major/minor
Personal connections with faculty members and Friars
Memorable classes or campus events
Internships or Study Abroad experiences
Campus involvement or leadership roles as a student
Providence College no longer distributes a printed
course catalog.
A full course catalog is available to students online
where students may read detailed course
descriptions and connect with faculty members
directly from departmental web pages.
Do not feel badly if you refer a student to the web
pages for course information. Students and
faculty appreciate your honesty and will connect
with one another through e-mail.
Encourage students to complete the information
on the inquiry cards. Students who provide us
with contact information will be added to our
mailing list.
Some school counseling offices may request a
packet of information from your college fair table.
At the end of the fair, feel free to provide a few
copies of the brochures and the Engaging the Mind
booklet to the school counselors.
After the fair, collect the completed inquiry cards
and please fill-out the college fair evaluation form
(included in the shipped materials).
Mail back the banner, completed inquiry cards and
evaluation form to the Admission Office.
You may place all of these items in the envelope
included within your box of materials.
Once received, the information about the college
fairs will be cataloged and the student contacts will
be added to our database.
Thank you for the time you spend speaking
with students about the value of a Providence
College education. Your presence at the
college fair is a living example of the tradition
of service and the integrity of our campus
community.
Enjoy the fair and contact Diana Gingles ’08
with any questions at [email protected]