Transcript GRAD 101 - California State University, East Bay

Steps to a Successful Graduation
Office of the Registrar
[email protected]
What do I need to graduate with a
Bachelor’s degree?
Your undergraduate degree consists of four basic parts:
General Education
Major/Minor/Options
Writing Skills
Requirement
Total of 180-186 Units
 7 Basic Requirements for a B.A. / B.S. / B.F.A.
 72 GE units including 12 upper division
 Major/Minor/Option requirements
 University Writing Skills Requirement – should be
satisfied after reaching Junior standing.
 Minimum of 45 units in residence enrolled at East Bay
 Total of 180 to 186 units (not including remedial). At
least 60 of these units must be in upper division courses.
 Attain a grade point average of at least 2.00 on a 4.00
scale in all units you attempt at Cal State East Bay, all the
units you attempt including transfer units, and all units
you attempt in the major regardless of the department
in which they are taught.
What do I need to graduate with a
Masters degree?
Your masters degree consists of four basic parts:
Approved Program of
Study 45 – 89 Units
GPA in program
(3.0 or higher)
Writing Skills
Requirement
Capstone Experience
Thesis, Project or Comp
Exam
Questions about Degree
Requirements?
What to do BEFORE you file for
graduation

Review major/minor/option progress with your
departments, and make sure your
majors/minors/options are recorded.

Undergraduates: Review your General Education
requirements in your CSU Academic Advisement
Report in MyCSUEB or with an academic advisor.
(AACE, EOP, EXCEL or GE)
Graduates: Review your degree requirements with
your major advisor

When should I file for Graduation?
You should file for graduation the term prior to finishing your
degree requirements. Undergraduate students require 135
earned units to be eligible to file for graduation.
The deadline is the end of the late add period for the prior term.
Spring 2013 – Jan 22, 2013
Summer 2013 – April 16, 2013,
2012
How do I apply for Graduation?
File for graduation in MyCSUEB
Click on the “Apply for Graduation Link”. You will also
see your degree and major on this page
Select the graduation term. Only the term we are
currently accepting applications for will be displayed.
Verify your information, read and print the instructions and
select “Submit Application”
You will receive a confirmation that you have successfully filed
for graduation. A confirmation e-mail will also be sent to
your Horizon account after the filing period has ended.
Graduation Status
 Once you file you can click on the “View My Graduation
Status” link in MyCSUEB to view information such as your
graduation status, your name as it will appear in the
Commencement program and on your diploma, major, etc
Graduation Status
1. Applied – indicates your graduation
application has been received
2. Pending - major check has been received by
graduation evaluations. This is an
acknowledgement that your evaluator has
received your major check and will begin the
review of your file in the order received.
Graduation Status
3. In Review – verification of degree requirements
in progress. Your graduation evaluator is reviewing
your file and will e-mail a review to your Horizon
e-mail account. The evaluator will then review
your file again at the end of your graduating term
to verify all requirements are met and then post
your degree.
4. Awarded – your degree has been posted and your
diploma ordered. You can view your degree
posting on your transcript immediately.
Major and Minor Checks
 Once you file for graduation you should visit your
major/minor departments to make sure they submit a
major/minor check to the graduation evaluations
office. The deadline is the fifth week of the term prior
to graduation.
 Once the major check is received, your graduation
evaluator will begin to review your file. They cannot
begin a file review before this document is received.
 Check your unofficial transcript in MyCSUEB to make
sure all your majors, minors, and options are recorded
properly and if not, complete a Change of
Major/Minor/Option form (undergrads) or Request to
Change option for Graduate Students (graduates).
Questions about
Filing for Graduation?
Transcripts and Grade Changes
 Make sure you have submitted all official transcripts
from other institutions you have attended. They
should be received by the end of your final term.
 If you complete any work, tests, or assignments after
the end of the term you will NOT be eligible to
graduate in that term.
 Grade changes are also NOT permitted after your
degree is posted. Contact your graduation evaluator if
you have a grade change pending.
Names and Addresses
 Make sure your address is correct in MyCSUEB so you
receive your diploma. The diploma is mailed to your
permanent home address (not your mailing address)
approximately 4-6 weeks after your degree is posted.
 If you have a legal name change or your legal name is
not appearing as it should, submit a Personal Data
Change form by the end of your final term.
Priority Registration
 Seniors will receive priority registration if they have filed
for graduation and have 150 units earned (not including
work in progress) at the time appointments are set.
 Graduate students will receive priority registration if they
have filed for graduation or have been advanced to
candidacy.
 You must update your term of graduation at least one week
prior to appointments being set in order to qualify for
priority registration.
 Summer and Fall 2013 enrollment appointments will be set
on May 13, 2013.
I filed for graduation but I am not
done with all my requirements.
 If you do not complete your requirements in your
graduation term, you may request an update to a future
term. Students can update for 3 consecutive terms after
which they must re-file for graduation and pay a new filing
fee.
 Send an e-mail to the Records office at [email protected]
from your Horizon account to request the update. Please
keep in mind that once your graduation term has been
updated it cannot be moved back.
 You will not receive an enrollment appointment for the
next term until you update your graduation term.
 Your graduation evaluator may automatically update your
graduation if you have not completed all requirements.
Updating Graduation
 If you are a current graduation candidate and update
your graduation term to Fall 2013 prior to May 16 your
name may not appear in the June 2013 printed
commencement program.
 If you wait to update your graduation term until May
16 you will not be eligible receive priority registration
as a graduating senior.
 You must choose between receiving priority
registration and having your name in the program.
 All Fall 2013 graduation candidates will have their
name in next year’s commencement program.
How do I verify my degree?
 You can print an unofficial transcript or order an
official transcript which shows your degree posting as
soon as your degree is awarded by your graduation
evaluator.
 Your diploma will be mailed to your permanent
address on record 6-8 weeks after your degree is
posted.
Questions ???
Honors at Graduation
 Undergraduate and second baccalaureate students will receive
Honors at Graduation (Latin Honors) if they meet all of the
following criteria when their degree is awarded:
 60 graded units taken at East Bay AND
 Minimum East Bay GPA of 3.65 AND
 Cumulative GPA:



3.85 – 4.00 summa cum laude
3.75 – 3.84 magna cum laude
3.65 – 3.74 cum laude
 All graduation candidates who qualify for honors as of the end of
the Winter term will be invited to the Honors Convocation
ceremony in on May 18. Check the Commencement website for
up to date information.
 Graduate students do not qualify for Honors at Graduation.
Commencement
 All graduation candidates from Fall 2012 through
Summer 2013 will have their names listed in the
printed commencement program. Names will be
printed exactly how they appear in the student’s
official record.
 Students with a FERPA privacy block on their record
will not have their name printed in the program. The
deadline to file or remove a privacy block is April 15,
2013.
 Having your degree posted is separate from
Commencement. You do not need to have your degree
completed or conferred to take part in the ceremony.
Concord Commencement
 Students who have taken any units in Concord will be
invited to their commencement ceremony and will
require an RSVP in MyCSUEB.
 You do not have to attend at Concord if you are
invited, you may still choose to participate in the
Hayward ceremony.
 There is no RSVP required to attend the Hayward
ceremonies.
Alumni Association
The Alumni Association is here to serve you!
Stay connected through:
 Alumni LinkedIn Group (Students can join now!)
 Alumni Facebook Page
 Email news - make sure we get your preferred email address.
 Alumni networking events around the Bay Area
 Career preparation services and workshops through Academic
Advising & Career Education (AACE) - free the first quarter after
graduation; then $50 per quarter.
For more information, visit the Alumni webpage, just a click from the
University's homepage or contact [email protected] or
510.885.2877
Bookstore - Commencement
 Caps and Gowns – Pre Orders begin online
February 2013: www.csueb.bkstr.com
 Announcements
 Custom announcements – order online
February 2013
 Regular announcements – available in the
Bookstore May 2013
Grad Info Days
 When: Tuesday May 7 and Wed May 8, 2013
 Where: New University Union Multipurpose Room
 Time: 10:30 am – 6:30 pm
 Pick up pre ordered caps and gowns or purchase caps
and gowns (special discounted packages)
 Diploma frames, class rings, portraits (no sitting fee),
order custom announcements, alumni membership
 If you cannot attend, caps and gowns and regular
announcements will be available in the bookstore
from May 9 until Commencement day while supplies
last!
Commencement Dates
 Graduate ceremony
 Friday June 14 5:00 pm University Stadium
 Undergraduate ceremony
 Saturday, June 15 10:00 am University Stadium
 Concord ceremony
 Saturday, June 15 6:00 pm Concord Campus
Commencement Day Information
 Arrival time for Saturday morning: 7:30 a.m. –
Soccer Field
 Admission tickets for your guests
 Parking and alternative transportation
 Attire
 Length of ceremony
 Food and Drink
 College Receptions
 Accessibility
Questions about
Honors Convocation or
Commencement?
Resources
Graduation Webpage
http://www20.csueastbay.edu/students/academic-andstudying/graduation/
Commencement Webpage
http://www20.csueastbay.edu/commencement/
Office of the Registrar: 885-2784 or [email protected]
AACE (Academic Advising) – 885-3621,
Student Administration Building Suite 2300
Contact Information
 You can e-mail the Records office at [email protected] for
questions about graduation filing or updating your graduation
term.
 Graduate evaluator:
Patricia Koenig
[email protected]
 Undergraduate evaluators are assigned by alphabet of your last name:
A-Dd
De – I
J–M
N – Sh
Si – Z
Che Meneses
Tachesha Bowman
Jacqueline Gittens
Lynn Clement
Garrett Moriguchi
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]