Transcript Developing Effective Presentations - Sin Moo Hapkido

Developing Effective
Presentations
“Prior Proper Preparation Prevents
Poor Performance of the Person
Putting on the Presentation.”
Learning Outcomes
• Identify proper planning and organizational
methods
• Learn the Do’s and Don’ts of effective
Presentations
• Learn various speaking and training formats
• Practice the material being learned
• Have Fun!
Session Outline
• Aspects of a Dynamic Presentation
• Deliver Steak, Sizzle, and Style with your
Presentation
– Do’s and Don’ts
• Practice
• Bring it home
Synetics
• Types of presentations you have
done
• Your favorite speakers
• How many people have you
presented to
“Prior Proper Preparation Prevents
Poor Performance of the Person
Putting on the Presentation.”
Presentation Components
• Speaker
• Message and Audience
• Channel
• Feedback, Noise, and the Setting
Speaker
• Who’s the best person for the job?
• Who has the best style for the audience?
• Who has the most expertise on the topic?
Question:
Have you ever been put in a speaking
situation you wish you could have got out
of?
Your Message
This is what you will say or do in the
presentation. It’s made up of three
areas.
• Content
• Style
• Structure
Content
• What are you talking
about?
• Have you done the
research?
• Have you gathered the
materials you need?
Style
• The manner you use to
present
• May be dictated by the
audience
• Analyze your audience
– Neutral, Uninterested,
Supportive, or
Uninformed
“Prior Proper Preparation Prevents
Poor Performance of the Person
Putting on the Presentation.”
Structure
• Introduction &
Purpose
• Body
• Conclusion
You get just 30 second to
make a powerful first
impression.
Mapping Your Structure
• The Appetizer is
your introduction
– Tell them what
you’re going to tell
‘em”
• The Main Course is
your Body
– “Tell ‘em”
• The Dessert is your
Conclusion
– “Tell ‘em what
you’ve told em”
Start Strongly
• Hook your listener
with a provocative
opening
• Tell them why they
should listen to you
• Provide an
overview of what’s
to come
“Four Score and Seven
Years ago our fathers
brought forth upon this
continent a new
nation…”
Organize the Body
• Grab your audience’s Attention
• Arouse the audience’s Interest
• Motivate your audience to take action
• Keep in mind that it takes 10 minutes to
make a point in a speech
Plan Your Conclusion
• Summarize your key points
• Provide for closure. Try finishing with a
memorable story
• Call to Action. Motivate them.
CHANNEL
• 55% of the impact of a
message is
communicated visually
through Body
Language
• 38% is communicated
verbally through tone of
voice
• 7% is communicated
through the spoken
word
Types of Channels
• Non-Verbal
– Gestures, facial expressions, body
movement, and posture
• Pictorial
– Diagrams, charts, graphs, pictures,
objects, MSPowerpoint, movies
• Aural
– Tone of voice, variations in pitch and
volume and other vocal variety
Visuals Trigger Memories
• A picture is worth a thousand words.
Visuals Trigger
•Memories
•Emotions
•Times
Feedback, Noise, and Setting
• Feedback Mechanisms- Interact,
evaluations, Temperature Checks
• Noise
– External-Sounds, temperature, ventilation,
lighting, view
– Internal-Speaker being confused and unclear.
Remember the 9 P’s
• Setting-Where will you present? Room Setup, etc…
Steak, Sizzle and Style
• Sue Gaulke, presentation expert calls this
the 3 S’s
• Steak-A spectacular speech is around
foundations of information
• Sizzle-Stories, humor and anecdotes
• Style-A spectacular speech requires a
confident speaker who projects positive body
talk.
• We just call them the tricks of the trade.
Tricks of the Trade
•
•
•
•
•
•
Use index cards
Highlight Key words
Write out all statistics and Direct Quotations
Use a numbered outline
Learn to read from a script if it’s a speech
Use power words that grab attention and add
impact such as: improve, reduce, increase,
discover
Tricks of the Trade
•
•
•
•
•
•
•
•
Rehearse, Rehearse, Rehearse
Use Vivid quotes
Lead from one idea to the next
Enunciate your words
Vary your volume and pace
Use low pitch to project authority
Smile
Maintain eye contact
Tricks of the Trade
• Use an open
posture
• Reach Forward
• Vary your gestures
• Use stories
• Bring out a prop
• Involve the
audience
• Make them laugh
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Sizzle
Steak
85% prefer sizzle- Humor,
creativity, involvement and
motivation
15% prefer steak- Data and
facts
Tricks of the Trade
•
•
•
•
•
•
•
•
Use pageantry
Know your equipment including flip charts
Have one core visual in your presentation
Use visual metaphors
Keep it Simple, Stupid!
Reward performance
Chocolate
Be Yourself!!!
“Prior Proper Preparation
Prevents Poor Performance of
the Person Putting on the
Presentation.”
Bringing It Home
Introduction
• Hook
Body
• Point One
Conclusion
• Re-Cap
• Positioning
Statement
• Point Two
• Wrap-UP
Story
• Overview
• Point Three
• Wrap-Up
Learning Outcomes
• Identify proper planning and organizational
methods
• Learn the Do’s and Don’ts of effective
Presentations
• Learn various speaking and training formats
• Practice the material being learned
• Have Fun!
Educate
Entertain
Explain
Developing Effective
Presentations
“Prior Proper Preparation Prevents Poor
Performance of the Person Putting on the
Presentation.”