Transcript 1112_Classroom Link Data Collection_August

Classroom Link Data Collection
2011-2012 School Year
September 2011
Classroom Link Data
• Classroom Link data is comprised of the
300 Course Section, 305 Teacher
Assignment, and 415 Course Completion
records.
Classroom Link Data
For Classes
• Report data on all classes that are active or
completed as of the last Friday in October
and any new course sections that begin
after the last Friday in October.
(PEIMS 300 Course Section record )
Classroom Link Data
For Staff
• Report staff and class assignment data for
all teachers that were assigned to a
particular course section (class) as of the
last Friday in October and any new course
sections through the end of the school
year. (PEIMS 305 Teacher Assignment
record)
Classroom Link Data
For Students
• Report student and class assignment data
for all students as of the last Friday in
October continuing through the end of the
school year. This includes courses
completed before the last Friday in
October. (PEIMS 415 Course Completion
record)
Glossary of Terms
• Course – one of several academic services
that are listed in PEIMS Code Table C022
and offered to students for the purposes
of being promoted to the next grade level
or earning credit toward graduation.
Glossary of Terms
• Course Section – a particular offering of an
academic service that is listed in PEIMS
Code Table C022 and that is offered to
students for the purposes of being
promoted to the next grade level or
earning credit toward graduation.
Glossary of Terms
• Teacher – a person assigned to teach
students in a particular course section.
Glossary of Terms
• CLASS-ROLE identifies the teacher
assigned to a particular course section as
either the teacher as a: “Teacher of
Record”, an “Assistant Teacher”, or a
“Support Teacher”.
Glossary of Terms
• Teacher of Record – Indicates that the
teacher is responsible for the classroom,
making the final decisions about the
instruction delivered and the final
outcomes for the students assigned to the
class. (Role IDs 047 and 087 only.)
Glossary of Terms
• Assistant Teacher – Indicates that the
teacher is assigned to the class and works
with the Teacher of Record providing
instruction and/or other instructional
services to the students in the class. (Role
IDs 047 and 087 only.).
Glossary of Terms
• Support Teacher – Indicates that the
teacher provides specialized instructional
services on a regular or irregular basis to
students in the class. (Role IDs 047 and
087 only.)
Glossary of Terms
• Educational Aide – Performs routine
classroom tasks under the general
supervision of a certified teacher or
teaching team.
Glossary of Terms
• Class – the teacher(s) and the student(s)
meeting at a particular location that make
up a particular Course Section defined by
Campus, Service, Class ID Number, and
Course Sequence Code. The teacher(s)
and the student(s) are together physically,
or are connected electronically for the
duration of the class.
Glossary of Terms
• Course Completion - indicates whether or
not the student finished the full sequence
of instruction for a course.
Classroom Link Data - Courses
• All reportable courses that are offered on
or through a particular campus for the
enrolled students are reported with a:
• 300 Course Section record(s)
Classroom Link Data - Staff
• All staff persons under the immediate control of a
particular district and that are acting/serving as a
teacher for one or more reportable course sections
are reported with a:
• 040/043/045 Staff Identification/Demographic
records
• 050 Employment record
• 305 Teacher Assignment record
Classroom Link Data - Staff
• Teacher Assignment records (record type 305) are
only reported for staff assigned to a particular
course section who are classified with Role IDs 047 –
Substitute Teacher or 087 – Teacher.
Classroom Link Data - Staff
• The substitute teacher reporting rules from the 090
Staff Responsibility record from the fall collection
apply to the 305 Teacher Assignment record in the
summer collection.
• Only the substitutes that are replacing a teacher
who has died, resigned, or been terminated are
reported as a teacher for a particular course section.
Classroom Link Data - Students
• All students who are enrolled in a particular district and are
taking one or more reportable course sections are reported
with a:
• 100/101/105 Student Identification/Demographic records
• 400 and/or 500 series Attendance records
• 415 Course Completion records for each course section
attempted, or completed, as of the “Last Friday in October”
and the course sections attempted after the last Friday in
October..
•
Reporting Classroom Link Data
For the 2011-2012 school year:
• 415 Course Completion records are reported for
students in grades 1-12 only.
040 Staff Identification Record
• All teachers that were assigned to at least one reportable
course section are reported in Submission 3 with a 040
record.
040 Staff Identification Record
• Contracted Instructional Staff serving as a classroom
teacher are persons not employed by the school district,
but are working under contract on a campus or in a
district providing classroom instructional services to
students. These persons are reported on the 040 Staff
record using Staff Type Code 2 – Contracted Instructional
Staff serving as a Classroom Teacher.
043 Staff
Identification/Demographic
Record
• All teachers that were assigned to at least one reportable
course section are reported in Submission 3 with a 043
record.
050 Staff Employment Record
• All teachers that were assigned to at least one reportable
course section are reported in Submission 3 with a 050
record.
090 Staff Responsibility Record
‣ The CLASS-ID-NUMBER must be unique by
school year and CAMPUS-ID.
‣ This CLASS-ID-NUMBER should always
match an entry on the 300 Course Section
record in the summer collection.
300 Course Section Record
• The 300 Course Section record captures the
course offerings for grades 1-12 at a particular
campus in the district.
• The record consists of the following data
elements: INPUT-RECORD-TYPE-CODE,
DISTRICT-ID, CAMPUS-ID, CLASS-ID-NUMBER,
SERVICE-ID, CLASS-PERIOD, COURSE-SEQUENCECODE, NON-CAMPUS-BASED-INSTRUCTIONCODE.
300 Course Section Record
• The data key for the 300 Course Section record
is:
INPUT-RECORD-TYPE-CODE,
DISTRICT-ID,
CAMPUS-ID,
SERVICE-ID,
CLASS-ID-NUMBER, and
COURSE-SEQUENCE-CODE.
300 Course Section Record
• CLASS-ID-NUMBER must be unique by school year and
CAMPUS-ID.
• CLASS-ID-NUMBER is 14 characters and may be a mixture
of alpha and numeric values.
• One record must be submitted in collection 3 for each
unique class (course section) that was offered during the
school year.
300 Course Section Record
• SERVICE-ID is limited to those services that are valid
student course codes.
• Do not report the SA, SR, or SS series SERVICE-ID codes
(e.g. SR000001 – Discipline Management) on the 300
Course Section record.
• Do not report Locally Developed courses that begin with
an “8” or “9”.
300 Course Section Record
• The generic elementary SERVICE-IDs remain valid for use
in reporting classroom link data.
(e.g. 02010000 - Grade 1, 02020000 - Grade 2, 02030000
- Grade 3, 02040000 - Grade 4, 02050000 - Grade 5,
02060000 - Grade 6).
300 Course Section Record
• SERVICE-ID 02000000, Elementary, Grades 1-6, should
only be used when a teacher is serving multi-grade or
ungraded student populations, typically in a pullout
program. It is NOT to be used when a district assigns a
teacher to multiple grades of students because neither
grade has enough students to justify a single classroom.
300 Course Section Record
• CLASS-PERIOD is the class period identifier that illustrates
the time of the school day that a particular class was
offered.
• CLASS-PERIOD is a two digit alpha-numeric data string.
(e.g. 01, 1A, A1, etc…)
300 Course Section Record
• COURSE-SEQUENCE-CODE identifies how the course was
taught to the students during the school year. (single part
course, two part course, etc…)
300 Course Section Record
• NON-CAMPUS-BASED-INSTRUCTION-CODE is used to
identify courses, for which a student can earn grades
and/or credit, that are not taught by district or
campus staff. In cases where this code is other than
“00”, no 305 Teacher Class Assignment record is
reported.
300 Course Section Record
• Non-Campus Based Instruction Codes are:
01-College Campus Based Course
02-Electronic/Internet/Correspondence Course
03-Non-District Teacher
04-Electronic Course Program (eCP)
05-Texas Virtual School Network (TxVSN)
06-Non-Campus Teacher at Other District Facility
07-JJAEP
08-Credit by Exam (New for 2011-2012)
99-Other.
305 Teacher Assignment Record
 The new 305 Teacher Assignment captures
the classroom assignments for classroom
teachers only (Role IDs 047 and 087) serving
grades 1-12.
 This information is used to link back to the
300 Course Section record in order to identify
the classes that a particular teacher taught.
305 Teacher Assignment Record
• The record consists of the following data
elements: INPUT-RECORD-TYPE-CODE,
DISTRICT-ID, STAFF-ID, CAMPUS-ID, ROLEID, SERVICE-ID, CLASS-ID-NUMBER,
COURSE-SEQUENCE-CODE, POPULATIONSERVED-CODE, CLASS-ROLE, ASSIGNMENTBEGIN-DATE, and ASSIGNMENT-END-DATE.
305 Teacher Assignment Record
• The data key for the 305 Teacher Class
Assignment record is:
INPUT-RECORD-TYPE-CODE,
DISTRICT-ID,
CAMPUS-ID,
STAFF-ID,
SERVICE-ID,
CLASS-ID-NUMBER,
COURSE-SEQUENCE-CODE,
and ASSIGNMENT-BEGIN-DATE.
305 Teacher Assignment Record
• The CAMPUS-ID, SERVICE-ID, CLASS-ID-NUMBER,
and COURSE-SEQUENCE-CODE on each 305 Teacher
Assignment record must match an entry on some
300 Course Section record where CAMPUS-ID,
SERVICE-ID, CLASS-ID-NUMBER, and COURSESEQUENCE-CODE is the same.
305 Teacher Assignment Record
• ROLE-ID captures the role of the staff
reported to ensure that only classroom
teachers are being reported. Role IDs
reported on this record are limited to 047 –
Substitute Teacher and 087 – Teacher.
• All other staff roles are not reported in
Submission 3.
305 Teacher Assignment Record
• SERVICE-ID is limited to those services that are valid
student course codes.
• Do not report the SA, SR, or SS series SERVICE-ID codes
(e.g. SR000001 – Discipline Management) on the 305
Teacher Assignment record.
• Do not report Locally Developed courses that begin with
an “8” or “9”.
305 Teacher Assignment Record
• SERVICE-IDs reported on a 305 Teacher
Assignment record must match an entry on
the 300 Course Section record.
• Campus, Service ID, Class ID Number, and
Course Sequence Code must match between
the 300 Course Section and 305 Teacher
Assignment records.
305 Teacher Assignment Record
• COURSE-SEQUENCE-CODE identifies how the
course was taught to the students during the
school year. (single part course, two part
course, etc…)
305 Teacher Assignment Record
• POPULATION-SERVED-CODE identifies the
population for which the class was designed
(e.g. Regular Students, Special Education,
Career and Technical Education, Gifted and
Talented, etc…).
• Each class can only have one POPULATIONSERVED-CODE value reported.
305 Teacher Assignment Record
• CLASS-ROLE identifies the teacher as either the
teacher as a “Teacher of Record”, an “Assistant
Teacher”, or a “Support Teacher”.
• Each class will have only one “Teacher of Record”
at a time, but may have one or more “Assistant
Teachers” or “Support Teachers” depending on
the teaching arrangement.
305 Teacher Assignment Record
• ASSIGNMENT-BEGIN-DATE identifies the
date(s) a teacher was assigned, or reassigned,
to a particular course section in the current
school year.
• ASSIGNMENT-END-DATE identifies the last
date(s) a teacher was assigned, or reassigned
to a particular course section in the current
school year.
305 Teacher Assignment Record
2011-2012 School Year Reporting Requirements
 Districts must report a record for each teacher of record
assigned to a class throughout the year, starting with the
last Friday in October. The ASSIGNMENT-BEGIN-DATE
and ASSIGNMENT-END-DATE must be set to the actual
dates the teacher was assigned to the class.
 Assistant Teachers and Support Teachers must be
reported for a particular class. These additional teachers
must share the same CLASS-ID-NUMBER as the Teacher
of Record for the same classes.
415 Course Completion Record
• The 415 Course Completion record is reported
for all students who were in membership at least
one day and were assigned to at least one
reportable course section.
415 Course Completion Record
• The 415 Course Completion record consists of
the following data elements:
INPUT-RECORD-TYPE-CODE, DISTRICT-ID, CAMPUS-ID,
STUDENT-ID, SERVICE-ID, CLASS-ID-NUMBER, COURSESEQUENCE-CODE, COURSE-COMPLETION-INDICATOR,
PASS/FAIL-CREDIT-INDICATOR-CODE, STUDENT-BEGINDATE, STUDENT-END-DATE, COURSE-GRADE, FINALCOURSE-GRADE, ATC-INDICATOR, DUAL-CREDITINDICATOR, and COLLEGE-CREDIT-HOURS.
415 Course Completion Record
• The data key for the 415 Course Completion record
is:
INPUT-RECORD-TYPE-CODE,
DISTRICT-ID,
STUDENT-ID,
CAMPUS-ID-OF-ENROLLMENT,
SERVICE-ID,
CLASS-ID-NUMBER,
COURSE-SEQUENCE-CODE,
and STUDENT-BEGIN-DATE.
415 Course Completion Record
• There should be at least one 415 Course Completion
record for each student in membership in grades 1
through 12 that was enrolled in at least one course
section during the current school year.
• Courses that were completed while the student was
enrolled in another district should not be reported.
415 Course Completion Record
• The CAMPUS-ID-OF-ENROLLMENT, SERVICE-ID,
CLASS-ID-NUMBER, and COURSE-SEQUENCECODE on each 415 Course Completion record
must match an entry on some 300 Course
Section record where CAMPUS-ID, SERVICE-ID,
CLASS-ID-NUMBER, and COURSE-SEQUENCECODE is the same.
415 Course Completion Record
• COURSE-SEQUENCE-CODE identifies how the course
was taught to the student during the school year.
(single part course, two part course, etc…)
415 Course Completion Record
• Do not report the SA, SR, or SS series SERVICE-ID
codes (e.g. SR000001 – Discipline Management) on
the 415 Course Section record.
• SERVICE-ID is limited to those services that are valid
student course codes.
• Do not report Locally Developed courses that begin
with an “8” or “9”.
415 Course Completion Record
• STUDENT-BEGIN-DATE identifies the date(s) a
student was assigned, or reassigned, to a
particular course section in the current school
year.
• STUDENT-END-DATE identifies the last date(s)
a student was assigned, or reassigned to a
particular course section in the current school
year.
415 Course Completion Record
PASS/FAIL/CREDIT-INDICATOR-CODE
• The code table for this data element has three codes
to accommodate students being reported with a 415
Course Completion record that do not complete the
course, or did not take the course for high school
credit.
00 – Not Applicable
13 - Non-High School Course Passed
14 - Non-High School Course Failed
415 Course Completion Record
• COURSE-COMPLETION-INDICATOR indicates the
outcome of a particular course for a particular
student.
• A value of “0” indicates that the student did not
complete the course.
• A value of “1” indicates that the student did
complete the course.
415 Course Completion Record
• A student can only complete a particular
course section one time. If a student
leaves and returns to the same course
section(s), then the 415 records leading up
to a potential completion are reported
with a Course Completion Indicator of ‘0’.
415 Course Completion Record
• If the student retakes a class that was
failed, then there must be a new Class ID
Number associated with that course
attempt.
415 Course Completion Record
• If the PASS/FAIL/CREDIT-INDICATOR-CODE is reported as
00 – Not Applicable, for a particular class on a 415
Course Completion record, then the COURSECOMPLETION-INDICATOR for that same record must be 0
– Course Not Completed.
• Reporting the PASS/FAIL/CREDIT-INDICATOR-CODE 00 –
Not Applicable is limited to those cases where the
student did not complete the course.
415 Course Completion Record
• COURSE-GRADEs and FINAL-COURSE-GRADEs are
only reported for students taking courses taken
for high school credit.
• COURSE-GRADE and FINAL-COURSE-GRADE are
alpha-numeric fields and have for a Domain of
Values: 000-120, P==, and F==. P== is for
students passing a non-graded course and F== is
for students failing a non-graded course.
415 Course Completion Record
• COURSE-GRADE identifies the grade the student received
in the particular class.
• FINAL-COURSE-GRADE identifies the final course grade
that the student received for a multi-part course. (e.g. a
year long course with credit and grades awarded for each
of the two semesters.)
• FINAL-COURSE-GRADE is only required when COURSEGRADEs are averaged for courses with multiple parts to
determine credit.
415 Course Completion Record
2011-2012 School Year Reporting Requirements
• Districts must report a record for each class
(course section) in which a student was enrolled
throughout the year, starting with the last Friday
in October, and including the courses that were
completed before the last Friday in October.
415 Course Completion Record
2011-2012 School Year Reporting Requirements
• STUDENT-BEGIN-DATEs and STUDENT-ENDDATEs must be set to the actual dates the
student enrolled in and last attended, or
withdrew from, the unique course section.
415 Course
Completion Record
2011-2012 School Year Reporting Requirements
• If a student has completed any classes prior to
the Last Friday in October, these course
completion events must be reported.
• Course Completion events reported prior to the
last Friday in October will require the matching
300 Course Section and the 305 Teacher
Assignment records when applicable.
Classroom Link Special Topics
Homebound Students
Short term homebound students should remain in the
course section with the “teacher of record” prior to
moving into the homebound setting.
Classroom Link Special Topics
Homebound Students
For long term homebound students (full grading
period/semester), the district should determine the
“teacher of record” and report the 415 Course
Completion records for the student(s) based on the
definition of “teacher of record” (CLASS-ROLE “01”) from
PEIMS code table C180.
Classroom Link Special Topics
Discipline Alternative Education Program
For students that are assigned to an in-district DAEP
program, the 415 Course Completion records should reflect
the course sections that are associated with the student’s
“teacher of record” based upon the definition of “teacher of
record” (CLASS-ROLE “01”) from PEIMS code table C180. If it
is determined that the teaching staff at the DAEP program
are not the “teacher(s) of record” for the student(s) assigned
to the DAEP, then the students should continue to be
assigned to the home campus course sections they were
assigned to prior to being removed to the DAEP program.
Classroom Link Special Topics
Discipline Alternative Education Program
The home district campus that enrolls the student during outof-district DAEP removals is responsible for creating the 300
Course Section and 415 Course Completion records that reflect
the course sections the student was assigned while attending
the DAEP program.
Classroom Link Special Topics
Discipline Alternative Education Program
(Out of District DAEP continued)
For students that are assigned to an out-of-district DAEP, no 305
records are required in this situation. Use Non-Campus Based
Instruction Code 03 on the 300 Course Section record for these
course sections.
Classroom Link Special Topics
Juvenile Justice Alternative Education Program
• For students attending a JJAEP program, the students remain enrolled
in the home district JJAEP campus.
• The home district campus that enrolls a student during a JJAEP
removal is responsible for creating the 300 Course Section and 415
Course Completion records that reflect the course sections the
student was assigned to while attending the JJAEP program.
• For students that are assigned to a JJAEP, no 305 records are required
in this situation. Use Non Campus Based Instruction Code 07 on the
300 Course Section record for these students.