Transcript 1112_PEIMS Data Standards_August

PEIMS DATA STANDARDS
CHANGES
2011-2012 SCHOOL YEAR
S E P T E M B E R 2 01 1 A D D E N D U M
RELEASE
2011-2012 CHANGES
The following significant changes have been made to the
2011-2012 PEIMS Collection:
• 011 Organization Data – Shared Services Arrangement
Record
DISTRICT-ID and FISCAL-AGENT-DISTRICT-ID clarified.
• 030 District Finance Data – Budget Record
Fiscal Year values advanced one year.
• 032 District Finance Data – Actual Record
Fiscal Year values advanced one year.
2011-2012 CHANGES
Fund Code addition:
Fund Code 287 – Education
Jobs Fund (ARRA) added to
Code Table C145.
2011-2012 CHANGES
Program Intent Code Addition:
Program Intent Code 32 – PreKindergarten added to Code
Table C147 – Program Intent
Code.
2011-2012 CHANGES
• 033 District Finance Data – Shared Services
Arrangement Record
Clarified the fiscal agent reporting on behalf
of member districts requirement.
• 090 Staff Data – Responsibilities Record –
Added clarification regarding 090 data
record reporting for the month of October.
2011-2012 CHANGES
• 090 Staff Responsibility record –
Chart C: Locally Developed and Modified
Courses Chart
Chart D: P.E. and P.E. Equivalent Courses
- Obsolete footnotes were deleted from these
charts.
2011-2012 CHANGES
• 090 Staff Responsibility record –
Added a clarification regarding the use of
the “generic” elementary Service IDs versus
the “subject specific” elementary Service
IDs.
2011-2012 CHANGES
• 090 Staff Responsibility record –
Added a clarification to the Monthly Minutes
instructions - Monthly Minutes are computed
for the 4 weeks in October that includes the
“Last Friday in October”.
2011-2012 CHANGES
• 090 Staff Responsibility record –
090 record examples have been fixed to
correct instances where Number of
Students in Class was not the correct
length on the record layouts.
Example: Number of Students in Class
was listed as 23 instead of 023.
2011-2012 CHANGES
• 100 Student Identification Record
-PEIMS data element ADA Eligibility Code
(E0787) has been added to the 100 Student
Identification record. See record layout.
-ADA Eligibility Code is still on the 110 Student
Enrollment record. No changes.
-Instructions related to the ADA Eligibility Code
are replicated on the 100 record. Report last
ADA Eligibility Code at the end of year.
2011-2012 CHANGES
• 100 Student Identification Record
PEIMS Code Table C012 – Generation
Code
Three new codes have been added:
A: I
B: IX
C: X
The code table is now alpha-numeric.
2011-2012 CHANGES
• 110 Student Enrollment Record
-ADA Eligibility Code explanation has been added to the
110 record bullet instructions.
-The ADA-ELIGIBILITY-CODE identifies the level of
membership and Average Daily Attendance eligibility for a
particular student. Additional requirements and rules
concerning this code are available in Section 3 of the
Student Attendance Accounting Handbook.
2011-2012 CHANGES
• 110 Student Enrollment Record
-Three new data elements have been
added to the 110 record.
-PK-PROGRAM-TYPE-CODE
-PRIMARY-PK-FUNDING-SOURCE-CODE
-SECONDARY-PK-FUNDING-SOURCECODE
2011-2012 CHANGES
• 110 Student Enrollment Record
PK-PROGRAM-TYPE-CODE - Captures the
level of participation in the PK program.
The PK-PROGRAM-TYPE-CODE is required
for all PK students reported in Submission
1. See PEIMS Code Table C185. From this
information and other PEIMS data elements,
TEA can compute the data needed to meet
legislative reporting requirements.
2011-2012 CHANGES
• 110 Student Enrollment Record
The PRIMARY and SECONDARY-PK-FUNDINGSOURCE-CODEs are only reported for PK students
who are Enrolled, Not in membership (ADA
Eligibility Code 0), PK students who are funded for
half-day but attend full-day, and PK students who
are ineligible for state funding. These students will
at least have a Primary PK Funding Source Code
and may have a Secondary PK Funding Source
Code reported. See PEIMS Code Table C186.
2011-2012 CHANGES
• 110 Student Enrollment Record
-Code tables have been added for the PK
Program Type Code and the
Primary/Secondary PK Program Funding
Source Codes.
-PK-PROGRAM-TYPE-CODE
-PK-FUNDING-SOURCE-CODE
2011-2012 CHANGES
• 110 Student Enrollment Record
PK-PROGRAM-TYPE-CODE code table C185
00 - Not Applicable
01 - Prekindergarten eligible student participates in a
Prekindergarten program that provides instruction
to the student at least two hours and less than four
hours each day.
2011-2012 CHANGES
• 110 Student Enrollment Record
PK-PROGRAM-TYPE-CODE code table C185
02 - Prekindergarten eligible student participates
in the Prekindergarten program that provides
instruction to the student at least four hours
each day.
03 - Prekindergarten eligible student participates
in the Prekindergarten program that provides
instruction to the student at least four hours
each day and receives special education
services.
2011-2012 CHANGES
• 110 Student Enrollment Record
PK-PROGRAM-TYPE-CODE code table C185
04 - Prekindergarten ineligible student participates
in a Prekindergarten program that provides
instruction to the student at least two hours and
less than four hours each day.
05 - Prekindergarten ineligible student participates
in the Prekindergarten program that provides
instruction to the student at least four hours
each day.
2011-2012 CHANGES
• 110 Student Enrollment Record
PK-FUNDING-SOURCE-CODE code table C186
1 - Tuition fees
2 - Local district share funding
3 - State grant funding
4 - Federal funding
9 - Other funding
2011-2012 CHANGES
• 110 Student Enrollment Record
- Chart for determining PK Funding
Source Codes has been added to the 110
Student Enrollment record.
2011-2012 CHANGES
• 163 Student Data – Special Education
record
• PPCD Service Location Code (E1077) indicates whether or not the Preschool
Program for Children with Disabilities
(PPCD) student received their special
education services in a regular early
childhood program.
2011-2012 CHANGES
163 Student Data – Special Education record
Regular Early Childhood Program may include, but is not
limited to:
1. Community-Based Preschool (3- Through 5-Year-Olds).
2. District or Community Child Care Programs:
3. District or Community Therapy Settings (Speech, OT/PT,
etc.):
4. Head Start Program:
5. Kindergarten program:
2011-2012 CHANGES
163 Student Data – Special Education record
Regular Early Childhood Program may include, but is
not limited to:
6. Prekindergarten Program in which the student is
eligible:
7. Prekindergarten Program in which the student is
not eligible:
8. School-Based Preschool, Staff and/or Community
Access (3- Through 5-Year-Olds):
2011-2012 CHANGES
163 Student Data – Special Education
record
• PPCD Service Location Code C184
captures the PPCD Service Location.
0 - Not applicable to this student
1 - PPCD student receives the majority of
their special education services in a regular
early childhood program in which the
student is eligible.
2011-2012 CHANGES
163 Student Data – Special Education
record
• PPCD Service Location Code C184
2 - PPCD student receives the majority
of their special education services in a
regular early childhood program in
which the student is not eligible.
2011-2012 CHANGES
163 Student Data – Special Education record
PPCD Service Location Code C184
3 - PPCD student receives the majority of their
special education services in a program that
is specifically or primarily designed for
children with disabilities and includes (at the
time of the placement decision) a majority of
at least 50 percent of disabled children (i.e.,
children with an individualized education
program (IEP)).
2011-2012 CHANGES
• 203 Student Leaver record
• Graduation Type Codes 13, 15, and 17
for students entering the 9th grade in
school years 1998-1999 through 20002001 have been deleted.
• Graduation Type Code Chart #1 has
been edited to show this change.
2011-2012 CHANGES
• 203 Student Leaver record
• Graduation Type Codes 04, 05, and 06
for special education IEP completers
have been revised to show the correct
TAC references.
2011-2012 CHANGES
• 300 Course Section record
For elementary classes, districts have the
option of using either the generic elementary
Service IDs (02010000 - Grade 1, 02020000 Grade 2, 02030000 - Grade 3, 02040000 - Grade
4, 02050000 - Grade 5, 02060000 - Grade 6) for
the core curriculum or the subject specific
Service IDs in the student and teacher
scheduling system(s). (continued)
2011-2012 CHANGES
• 300 Course Section record
However, the district should make the decision
to report these elementary Service IDs based
upon what the students will be reported with on
the 415 Course Completion record in the
summer submission. A school will not be able
to report teachers using one method and
students with the other as the data will not pass
the fatal edits in the summer submission for the
Classroom Link data reporting.
2011-2012 CHANGES
• 300 Course Section record
02000000 - Elementary, Grades 1-6,
should be used only when a teacher is
serving multi-grade or ungraded student
populations, typically in a pullout
program.
2011-2012 CHANGES
• 300 Course Section record
NON-CAMPUS- BASED-INSTRUCTIONCODE (Code Table C182)
- Code 04 - Electronic Course Pilot (eCP)
changed to Electronic Course Program
(eCP)
- Code 08 – Credit by Exam (New code)
2011-2012 CHANGES
• 305 Teacher Class Assignment
record
2010-2011 minimum standards to
report just the last teacher of record
for a class (course section) deleted.
2011-2012 CHANGES
• 305 Teacher Class Assignment record
2011-2012 minimum standards have
been to revised to require a 305
record for each teacher that provides
instructional services to students in a
given class (course section).
2011-2012 CHANGES
• 305 Teacher Class Assignment record
TOTAL-YEARS-PROF-EXPERIENCE is
intended to reflect only the completed
years of professional experience (not
including current year).
2011-2012 CHANGES
• 305 Teacher Class Assignment record
Revised reporting requirements for
teachers assigned to DAEP’s.
Added reporting instructions for
teachers assigned to homebound
students.
2011-2012 CHANGES
• 400 Student Attendance Record
-Three new data elements have been
added to the 400 record.
-PK-PROGRAM-TYPE-CODE
-PRIMARY-PK-FUNDING-SOURCE-CODE
-SECONDARY-PK-FUNDING-SOURCECODE
2011-2012 CHANGES
• 400 Student Attendance Record
-Chart for determining PK Funding
Source Codes has been added to the
400 Student Attendance record.
2011-2012 CHANGES
• 407 Optional Extended Year
Program Record
- Do not report the Optional Extended Year
Program data for the 2011 – 2012 school
year.
2011-2012 CHANGES
• 415 Course Completion record –
2010-2011 minimum standards to
report just the last set of classes
(course section) for a particular
student have been deleted.
2011-2012 CHANGES
• 415 Course Completion record –
2010-2011 minimum standards to
report just the last set of classes
(course section) for a particular
student have been deleted.
2011-2012 CHANGES
• 415 Course Completion record
2011-2012 minimum standards require
data for all students as of the last
Friday in October continuing through
the end of the school year. This
includes courses completed before
the last Friday in October.
2011-2012 CHANGES
• 415 Course Completion record
-New data element, College Credit Hours,
has been added to 415 Course Completion
record for dual credit courses.
-415 Course Completion record has been
added to the Extended year submission
(Submission 4) for reporting dual credit
courses.
2011-2012 CHANGES
• 415 Course Completion record
COURSE-COMPLETION-INDICATOR indicates
whether or not the student finished the full
sequence of instruction for a course.
Special Instructions:
If the COURSE-COMPLETION-INDICATOR is “1”, it
does not mean that the student met all of the
requirements to receive credit or a grade for the
course.
2011-2012 CHANGES
415 Course Completion record
• Changes to Course Completion Reporting Chart
-Report College Course taken at a college or high
school during the summer (between school
years) for dual credit (submission 4 only).
-Do not report courses completed at another
district.
-Report courses completed at another district
during current district enrollment.
2011-2012 CHANGES
• 415 Course Completion record
-College Credit Hours collects the number
of college hours that a student earned
while taking a dual credit course.
-Range of values is 0 – 3. Students who
are not successful with dual credit course
will have College Credit Hours equal to 0.
2011-2012 CHANGES
• 415 Course Completion record
-The 415 record in submission 4
only collects those dual credit
courses attempted by students in
the summer, between school years.
2011-2012 CHANGES
•
415 Course Completion record
 Revised reporting instructions for teachers
assigned to DAEP’s
 Added reporting instructions for teachers
assigned to homebound students
 Revised reporting instructions for students
assigned to JJAEP’s.
2011-2012 CHANGES
425 Student Discipline Action record –
ILLEGAL KNIVES/NON-ILLEGAL KNIVES
An illegal knife (DISCIPLINARY-ACTIONREASON-CODE 12) as defined by Section
46.01, Penal Code has a blade length
longer than 5.5 inches and meets other
definitional requirements stated in
Appendix E.
2011-2012 CHANGES
425 Student Discipline Action record
• Code Table C165 Disciplinary ActionReason Code
 Revised code 46-Aggravated Robbery to
include reference to TEC 37.006(c)-(d)
for DAEP placements.
2011-2012 CHANGES
425 Student Discipline Action record
(cont.)
• Code Table C165 Disciplinary ActionReason Code
 Added new code 58 – Breach of
Computer Security – TEC 37.007(a)(5)
2011-2012 CHANGES
425 Student Discipline Action record
(cont.)
• Code Table C165 Disciplinary ActionReason Code
 Added new code 59 – Serious
Misbehavior, as defined by TEC
37.007(c), while expelled to/or placed in a
DAEP.
2011-2012 CHANGES
425 Student Discipline Action record
(cont.)
• Code Table C165 Disciplinary ActionReason Code
 Deleted code 20 – Serious or Persistent
Misconduct Violating the Student Code of
Conduct While Placed in a DAEP.
2011-2012 CHANGES
425 Student Discipline Action record
(cont.)
• Code Table C165 Disciplinary ActionReason Code
 Replaced code 20 with new code 59 –
Serious Misbehavior, as defined by TEC
37.007(c), while expelled to/or placed in a
DAEP.
2011-2012 CHANGES
500 Flexible Attendance Record
C177 - FLEXIBLE-ATTENDANCE-PROGRAM-TYPECODE
- Added new code:
4 - Electronic Course Program (eCP)
eCP students are now reported in submission 3
using the 500 record. eCP students must be
reported with Ineligible Minutes Present only.