Transcript Slide 1
OHIO SACWIS
PCSAO Executive Membership Meeting 26 February 2004
Where We Came From
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12/5/2001 –PCSA Executive Meeting at Highbanks Metro Park, Columbus
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Ohio will look at available options including the evaluation of other state’s SACWIS systems
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Release a SACWIS Request For Information (RFI)
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Release a SACWIS Request For Proposal (RFP)
SACWIS RFI
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Released SACWIS RFI in February 2002
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Multiple vendors responded to RFI
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Six vendors provided demonstrations of their operating Child Welfare/SACWIS systems
SACWIS RFI
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Demonstrations:
Wisconsin SACWIS - American Management Systems
Montgomery County Child Welfare System Compuware
West Virginia SACWIS - Deloitte Consulting
Colorado SACWIS - Dynamics Research Corporation
Maine SACWIS - TRW
Indiana SACWIS - Unisys
SACWIS RFI
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RFI and System Demonstrations:
Focused on existing system’s ability to meet Ohio SACWIS requirements
Verified soundness of Ohio’s requirements
Obtained input for RFP preparation
Provided for county input and involvement
SACWIS RFP
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RFP development – 4/2002 to 12/2002 Released to vendor community – 12/2002 Proposal due date – 2/2003 Proposed evaluation/clarification – 2/2003 – 8/2003 Contract negotiations – 9/2003
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Federal review and approval of recommended proposal/vendor – 10/2003 – 12/2003
SACWIS RFP
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Four vendors responded
American Management Systems
Ciber
Deloitte Consulting
Dynamics Research Corporation
Proposal Evaluation Criteria
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Major Components of Evaluation Criteria
People – SACWIS experience
Process – how will SACWIS be developed
Product – what is the proposed functional and technical solution
Proposal Evaluation Process
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Administered by DAS Diverse evaluation team – state and county, technical and child welfare, project management
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Reviewed for mandatory requirements
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Eligible proposals evaluated
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Clarifications process
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Committee recommendation to ODJFS Director
Vendor Recommendation
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Dynamics Research Corporation (DRC)
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Sub-contractor - Compuware
Why DRC?
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People
Involvement in SACWIS development and implementation since 1996
Prime contractor for:
New Hampshire Bridges
Colorado Trails (state supervised, county administered)
Extensive SACWIS experience, 20 years in 7 states
Experienced Project Manager, served as SACWIS Project Manager in:
Indiana, Maine and Colorado
Why DRC?
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People
12 Member Primary Project Team bring SACWIS experience in key project areas including:
Change Management
Requirements Definition
Documentation
Testing
Training
Implementation
Why DRC?
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Process (MIS)
Software Engineering Institute (SEI) Capability Maturity Model CMM Level 3 certified
Project Management methodology aligns with Project Management Institute’s Project Management Body of Knowledge (PMBOK)
Why DRC?
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Process (con’t)
Customized version of Rational Unified Process (RUP)
Utilizes a software tool to manage all project development steps
Supports integrated SACWIS project team consisting of county, state and contract staff
Why DRC?
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Product
Successfully implemented SACWIS in New Hampshire and Colorado
Compuware developed Child Welfare systems for Cuyahoga and Montgomery counties
Utilizing work flows from existing SACWIS systems to build Ohio SACWIS
Contract Deliverables
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Project Management
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Change Management
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System Analysis and Design
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Conversion
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System Development
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System Testing
Contract Deliverables
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User Acceptance Testing (UAT)
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Training
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Pilot Implementation
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Statewide Implementation
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Support Federal Approval
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Post Implementation Support
System Requirements
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Functional Requirements
Ohio SRD developed by Business Partner Committee (BPC)
Requirements represent culmination of Federal, State and County input
SRD serves as the foundation for requirements validation and refinement
System Overview
On-Line Help Resource Case Mgmt Ohio SACWIS Eligibility Financial Security Intake Mgmt System Interfaces Court Audit Trail Admin
Ohio SACWIS Interfaces
CRIS Ohio BCII Webcheck Ohio SACWIS MMIS CRISe Central Accounting System SETS
Ohio SACWIS Technical
Application Front-End Services Business Logic Services Data Services
Ohio SACWIS Technical
Application Front-End Services Business Logic Services User Interface Business Rules Security Administration Notifications On-Line Help Reporting Security Application Processes
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Intake
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Eligibility
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Case Mgmt
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Resource
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Court
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Financial Workflow Manager Auditing Processes Scheduler Data Services Security Child Welfare Data Reporting Data
State Project Team Preparation
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Fed staff made site visit to Ohio SACWIS Project - 9/2003
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Ohio hosts Fed ACF conducting SACWIS 101 Requirements Overview - 2/2004
Attendees include subject matter experts from PCSAs and OCF, full state SACWIS Project Team, staff from 12 other SACWIS projects
State Project Team Preparation
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Project Management training for PMI Certification – Management Team Specialized training for project’s Business Analysts
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Java, Object Oriented Analysis & Development (OOAD), Integrated Development Environment (IDE) and additional tool training for technical MIS team
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Order and install hardware and software required to support project
SACWIS Team Interactions
County/ State Policy State Project Management Team County/ State IT/IS DRC Team
Project Overview
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Start Up Activities
Contractor assembles primary project team at Air Center
Contractor prepares secondary site located next to Air Center
Contractor reviews available documentation
SACWIS ELC transitions into Partnership Forum
County participants identified
Project Overview
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Key Milestones
Project kickoff approximately 5 weeks from contract effective date
Implementation pilot 18 months from contract initiation
90 day Implementation Pilot
8 month Statewide Implementation
Project Overview
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Critical Factors
Change Management and Conversion kick off with contract
Rapid Requirements Development, Joint Application Development and Prototype Review occur over six month period
County involvement is key to our success
Quality Assurance
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Independent Validation and Verification
Separate effort
Reports to both ODJFS and state Executive Project Management Office
Next Steps
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PCSAs will be notified of scheduled Kick Off event (s)
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Counties interested should contact Nancy DeRoberts