Transcript ReadSoft Corporate Presentation

Review of Multi-Site Implementation
At Canadian Helicopter Corporation
Christine Whyte, ReadSoft
 ReadSoft 2004
AGENDA
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Company Background
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Project Background
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Key project Drivers
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Overview of solution
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Project Timescales
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Benefits of Solution
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Project Manager’s Tips
 ReadSoft 2004
Canadian Helicopter Corporation - CHC
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World’s largest provider of helicopter services to global offshore oil &
gas industry
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Market Capitalization is CDN$ 1billion
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Global Headquarters in Vancouver – Global Operations & Heli-One
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CHC European Operations Headquarters in Aberdeen with 17 bases in
UK, Ireland, Netherlands, Norway & Denmark
CHC European Operations service over 55% of the offshore market in
the North Sea, the largest in the world
 ReadSoft 2004
CHC Project Background for Automation
in Accounts Payable
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Processing around 30,000 supplier invoices per annum within
European Operations
3 Finance bases
4 user groups covering approvals in multiple countries and
locations
 ReadSoft 2004
CHC Key Project Drivers
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Multiple geographical locations for processing/approvals
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Tracking where the invoices are
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Correct people approving invoices
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A process to support timely supplier payments
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Cater for additional workload without increasing staff
 ReadSoft 2004
Overview of ReadSoft/Lawson
M3 Automatic Data Capture
Images
Documents for INVOICES
Scan
Manager
Verify
Interpretation of the
scanned document
based on a predefined profile. Specific
details are retrieved
from the document
Scanning of
the documents
 ReadSoft 2004
Interpret
Transfer
Data
Transfer of data
and images
Verification of
the information
according to user
based rules
M3 System
Image
Archive
Optimize
Supplier identification
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Matching a document with the right account among thousands is
surprisingly swift
Identifiers
–
–
–
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VAT number
Logo
Telephone number
For suppliers unknown to INVOICES
identifier matches are found in the Master Vendor list from M3
 ReadSoft 2004
Automatic information extraction
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Header fields
Account fields
Single items
Line items
Multiple VAT rates
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Automated Line item capture
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 ReadSoft 2004
Fast and accurate line item information extraction,
on one page or many
In case of inconsistencies,
line item tables are just
as swiftly extracted and
learned in Verify
CHC Overview of ReadSoft M3 ADC
Solution – Approval method
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Supplier Invoices with Purchase orders – to be implemented in Phase 2
3 way matching of purchase order, goods receipts and invoices. Invoices
are automatically routed to the matching function. Matching will be
automatic within defined deviations. Approved and tagged for payment.
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Supplier Invoices with no Purchase Order
Routed to the suspense account so that they are registered, and the
appropriate person notified. Cost account defined and invoice approved.
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Single and parallel authorization
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Reminders for timely authorisation
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Recording of comments
 ReadSoft 2004
CHC Project Timescales - 2006
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January – Review of sales presentation
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February/March 2006 – Review of commercials & business case
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April – Project kick off with planning
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Anticipated roll out 6 months to cover European Operations exc.
Denmark
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UK, Netherlands & Ireland fully live
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Norway rolling out now
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Project complete end of November
 ReadSoft 2004
CHC Benefits of Solution
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Elimination of physical distribution of invoices
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Invoices & associated documents always available for on-line viewing
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Streamlining processes and removing repetitive manual tasks
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Staff can focus on supplier relationships and managing payments
 ReadSoft 2004
CHC Project Manager’s tips!
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Infrastructure
Invoice images can be retrieved from anywhere via an M3 screen – check
the speed of this as it varies for hardware/network and image viewers.
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Software Versions
Some screens around the approval and invoice log were not immediately
available due to the M3 version being used, so this needs to be
considered in planning.
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Training
With multiple countries and sites, planning for cost effective user
training is important. Invoice approvers were trained remotely with
instruction manuals sent by e-mail for reference, and this was backed up
with 20 minute phone sessions for individual training. AP clerks in
Aberdeen & Norway were trained face to face.
 ReadSoft 2004
ADC – Appropriate for many companies
Some of our 4,500+ customers Some market segments
 ReadSoft 2004