ReadSoft Corporate Presentation
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Transcript ReadSoft Corporate Presentation
Review of Multi-Site Implementation
At Canadian Helicopter Corporation
Christine Whyte, ReadSoft
ReadSoft 2004
AGENDA
Company Background
Project Background
Key project Drivers
Overview of solution
Project Timescales
Benefits of Solution
Project Manager’s Tips
ReadSoft 2004
Canadian Helicopter Corporation - CHC
World’s largest provider of helicopter services to global offshore oil &
gas industry
Market Capitalization is CDN$ 1billion
Global Headquarters in Vancouver – Global Operations & Heli-One
CHC European Operations Headquarters in Aberdeen with 17 bases in
UK, Ireland, Netherlands, Norway & Denmark
CHC European Operations service over 55% of the offshore market in
the North Sea, the largest in the world
ReadSoft 2004
CHC Project Background for Automation
in Accounts Payable
Processing around 30,000 supplier invoices per annum within
European Operations
3 Finance bases
4 user groups covering approvals in multiple countries and
locations
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CHC Key Project Drivers
Multiple geographical locations for processing/approvals
Tracking where the invoices are
Correct people approving invoices
A process to support timely supplier payments
Cater for additional workload without increasing staff
ReadSoft 2004
Overview of ReadSoft/Lawson
M3 Automatic Data Capture
Images
Documents for INVOICES
Scan
Manager
Verify
Interpretation of the
scanned document
based on a predefined profile. Specific
details are retrieved
from the document
Scanning of
the documents
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Interpret
Transfer
Data
Transfer of data
and images
Verification of
the information
according to user
based rules
M3 System
Image
Archive
Optimize
Supplier identification
Matching a document with the right account among thousands is
surprisingly swift
Identifiers
–
–
–
VAT number
Logo
Telephone number
For suppliers unknown to INVOICES
identifier matches are found in the Master Vendor list from M3
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Automatic information extraction
Header fields
Account fields
Single items
Line items
Multiple VAT rates
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Automated Line item capture
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Fast and accurate line item information extraction,
on one page or many
In case of inconsistencies,
line item tables are just
as swiftly extracted and
learned in Verify
CHC Overview of ReadSoft M3 ADC
Solution – Approval method
Supplier Invoices with Purchase orders – to be implemented in Phase 2
3 way matching of purchase order, goods receipts and invoices. Invoices
are automatically routed to the matching function. Matching will be
automatic within defined deviations. Approved and tagged for payment.
Supplier Invoices with no Purchase Order
Routed to the suspense account so that they are registered, and the
appropriate person notified. Cost account defined and invoice approved.
Single and parallel authorization
Reminders for timely authorisation
Recording of comments
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CHC Project Timescales - 2006
January – Review of sales presentation
February/March 2006 – Review of commercials & business case
April – Project kick off with planning
Anticipated roll out 6 months to cover European Operations exc.
Denmark
UK, Netherlands & Ireland fully live
Norway rolling out now
Project complete end of November
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CHC Benefits of Solution
Elimination of physical distribution of invoices
Invoices & associated documents always available for on-line viewing
Streamlining processes and removing repetitive manual tasks
Staff can focus on supplier relationships and managing payments
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CHC Project Manager’s tips!
Infrastructure
Invoice images can be retrieved from anywhere via an M3 screen – check
the speed of this as it varies for hardware/network and image viewers.
Software Versions
Some screens around the approval and invoice log were not immediately
available due to the M3 version being used, so this needs to be
considered in planning.
Training
With multiple countries and sites, planning for cost effective user
training is important. Invoice approvers were trained remotely with
instruction manuals sent by e-mail for reference, and this was backed up
with 20 minute phone sessions for individual training. AP clerks in
Aberdeen & Norway were trained face to face.
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ADC – Appropriate for many companies
Some of our 4,500+ customers Some market segments
ReadSoft 2004