Transcript 2010 Ops Workshop - USCGAUX D11NR Operations

DISTRICT ELEVEN NORTHERN REGION
2014 Operations Workshop
Welcome
This workshop has been developed as a
review of basic Surface Operations
processes and procedures to better
promote safety and efficiency for patrols.
It is not a replacement for the required
annual TCT Refresher for all Auxiliarists
in Surface Operations.
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Ground Rules
• This Workshop should be Interactive, NOT
a Lecture
– Ask Questions
– Answer questions
• Participate
• Participate
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Team Coordination Training
TCT
Currency Maintenance
– Effective 01 Sept 2013, there is a new
TCT program for initial qualification into
the Operations program as well as for the
required 5-year currency maintenance
– This 4-hour class is an alternative to the
8-hour class
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Team Coordination Training
TCT
– To be a 4-hr TCT Facilitator, one must be:
• Recommended by FC or Division
Commander
• Approved through the Chain of Leadership
to the District Captain
• Recommendation accepted by DIRAUX
• Certified Instructor
• Current Coxswain or Non-Current Coxswain
with 250 hours as Coxswain in AUXDATA
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Reminder on PFDs
• Your PFD must be the appropriate color –
International
or High Visibility
ONLY
• Inflatable PFD wearers – DO NOT wear
your SAR vest over the Inflatable. Carry
all required survival equipment in a waist
belt
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Training and Safety
The Means to Improved Surface Safety
• Although we strive to complete our surface operational
mission successfully, SAFETY is our primary concern
• Training, Procedures, TCT, and Crew Qualifications are
all ways we try to ensure the safety of our crews and
facilities
• Remember we need to train all Auxiliarists to
“proficiency” not just enough to “qualify” or requalify
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Mishap Reporting
To Improve Surface Safety:
• Consolidated mishap statistics are critical
to ensure that our Training, Procedures and
Qualifications are relevant and effective.
• Mishaps, when under orders, must be
documented and reported.
• Statistics used to identify problems and trends
will in no way be used for punitive action.
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Mishap Reporting
The Means to Improved Surface Safety
• No personal identifying information is collected
or retained at National
• The Auxiliary Operations Policy Manual requires
that “any individual or unit with 1st hand
knowledge of a mishap” report incidents with or
without injuries requiring medical attention.
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Mishap Reporting
Reporting Mishaps Procedure
• Reports must be submitted to the OPCON and
Auxiliary Chain of Leadership within 48 hours.
• Injuries must also be reported within 48 hours to
the OPCON and passed through to the Auxiliary
Chain of Leadership
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Mishap Reporting
• Report all information immediately via radio or cell
to your OIA via OPCON.
• Call your DIRAUX / OTO no later than next
business day
• Download the Claim form from the Coast Guard
website
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Mishap Reporting
• CG will investigate. OIA will appoint an ADMIN
Investigating Officer
• Do not repair the facility unless authorized to do so
by the OIA. Do not attempt own repairs even if you
are capable.
• Plan on getting at least two repair quotes.
• Maintain LOG BOOK of all facility activities
• Damage must be linked to identifiable patrol
cause. Legal Services Command (Norfolk,VA) will
make determination.
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Uniform Reminders
• Wearing of PPE (personal protective equipment)
inscribed with “USCG Auxiliary” or any
version of this shall NOT be worn when not
assigned to duty
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Important Reminders
• Forms – Use the most current forms
– SAR Incident Report – Current form dated 01
APR 10
– Offer of Use Forms
• 7003 (Vessel Offer For Use) – Current form
dated 06/11
• 7008 (PWC Offer for Use) - Current form
dated 06/11
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Important Reminders
• Cell Phone
The use of cell phones/texting devices and
phone applications aboard operational
vessels is NOT authorized without permission
of the coxswain.
At no time will the operator (helmsman) of the
vessel use a cell phone or texting device.
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Patrol Reminders
• Maritime Domain Awareness on all patrols
- (we are the eyes and ears of the Coast
Guard)
Remember A.W.W.!
(America’s Waterways Watch)
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Safety is Always Priority 1
• Remember safety of the crew, the public, and
the vessel are more important than the mission
• Personal Locator Beacon (PLB) – Key piece of
safety equipment
– Have it on board and on your person when
underway
– Check the battery expiration date
– Perform Monthly Test/Maintenance
– No current PLB, NO patrol
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Safety is Always Priority 1
• Remember safety of the crew, the public, and
the vessel are more important than the mission
• HAZMAT
– Steer well clear of ANY HAZMAT situation.
Observe from a safe direction/distance and
report to OPCON.
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Promote Safety
• Set a good example for the rest of the
crew and especially the general public
• Don’t ride on the gunwale
• Keep speed to a minimum in close quarter
situations
• Be professional at all times
• Come prepared for a potentially long day
on the water
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Provide SAR Response
• Do only what you & your facility /
crew are capable of –
Safety of Crew Comes First
• Operate at safe speed for the sea
conditions and local environment
• Observe all NO WAKE zones
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In Rendering Assistance
• Do only what you are trained and/or
certified to do
• Keep your crew informed as to what you
plan to do
• Communicate your intentions to the
disabled vessel’s Master
• Leave medical cases for qualified
medical personnel
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Responsibilities of Facility
Owners
• Maintain the vessel in good working order,
brief your crew about facility’s status.
• Abort the mission when anything changes
which may adversely affect the safety of
the facility or crew
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Responsibilities of Coxswains
• Minimum number of qualified crew
• Proper and authorized uniform worn
• Proper PPE
• Facility properly equipped
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Responsibilities of Coxswains
• Crew & Facility capable of performing
the mission
• Safety of the crew Priority 1, then the mission
• Operational Risk Management (ORM) is vital
through out the mission – Remember to do your
GAR & TCT
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Responsibilities of Crew
• Be physically capable of performing crew
duties. Inform Coxswain of limitations
(fatigue, sea sickness, hard of hearing, etc.)
• Use good judgment & common sense when
performing duties (parrot all commands)
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Responsibilities of Crew
• May have to perform in challenging
situations, know your limitations and abilities
• Safety, TCT, safety, TCT, safety, TCT, ….
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Operational Risk Management
(ORM)
• Accept No Unnecessary Risk
• Accept Necessary Risk When Benefits
Outweigh Costs
• Make Risk Decisions at the Appropriate
Level
• ORM is Just as Critical in Executing as in
Planning All Activities
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Operational Risk Management
GAR Model
Green – Amber – Red
• ORM / TCT are covered in the 1-hr TCT
Mandatory Workshop
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Operating in Reduced Visibility
Remember procedures for reduced Visibility
– Maintain a lookout as far forward on the
vessel as possible (remember safety first)
– Reduce speed, Rule 6
– Proper Horn Signals
– Nav lights on
– Radar on and monitored if equipped
– Know any District or OIA special requirements
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NIGHT OPS
•
•
•
•
•
Radar required by OIA for night ops?
Crew properly trained on radar use?
Increased lookout responsibilities
Reduce speed
Ops / Position reporting requirements
may be different from daylight ops per
your OIA
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Liability
• Orders do not guarantee liability coverage
• Legal process bases coverage on a review
of the circumstances and facts involved
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Liability
• Your actions – Must be within your qualifications and training
– May not exceed the facility capabilities
– Must not go beyond the scope of the Auxiliary
duties
– Coverage may be denied by the Coast Guard
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Operational Guidelines
• Remember, we are prohibited from:
– Boardings or investigating complaints
for law enforcement purposes
– Violating any navigational rules
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Operational Guidelines
• Remember, we are prohibited from:
– Creating any situation that would
place any vessel in navigational
extremis
– Exceeding 8 hours on a patrol unless
waived by OPCON
(Trailering counts 50%)
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Operational Parameters Communications
• External:
– VHF Radio is ALWAYS primary,
cell phone secondary
– Must have 2 way communications
at all times, if not return to base
– Maintain radio guard as required by
your OIA
– If communications are lost, mission
aborted … RTB!
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Operational Parameters Communications cont’d
• Internal:
– Be aware of challenges in
communicating with engine noise and
wind
– Communications may be distorted
– Verbalize responses to coxswain’s
orders
• Coming up, coming down, hard turn, etc.
– Crew – repeat / acknowledge commands
or informational messages
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Radio Communications
• In all radio communications, we are to act as
professionals.
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Radio Communications
• It is often not what is said but how it is
said, that demonstrates professionalism.
• Proper radio procedures support mission
success and safety.
• Remember that during a patrol, the
boating public “hears” you as the voice of
the US Coast Guard.
• Practice and use good radio protocol
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Radio Communications
Getting Underway
Establish “Ops Normal” protocol with your
radio guard prior to getting underway
•Frequency of reports
•Who initiates reports
•Comms channel
•Position (Lat / Lon vs. geographical)
•Course?
•Speed?
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Towing
• Requires a high degree of awareness
• Many potential hazards, reassess GAR
• Know limitations of facility and towing
components
• How the vessels are loaded will affect
maneuverability
• Brief your crew and the disabled vessels
owner
• Plan an escape route in case things go wrong
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Review of
“Happen Upon Policy”
• If you discover a vessel during routine patrol that
requests assistance and that vessel has not
been in contact with the Coast Guard or
Commercial Salvor:
– You may render assistance including tow if capable
– Notify OPCON or controlling agency, identity and
location of vessel and intentions
– If vessel is in danger and you are unable to safely
tow, you may endeavor to remove persons from the
vessel until additional help can arrive on scene
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Review of
“Happen Upon Policy”
• Notes:
– You the Coxswain make the call on whether
you can safely assist
– You inform OPCON or controlling agency of
your intentions, not “ask for permission to
tow”
– OPCON or controlling agency will override
your decision only if there is a specific reason
to do so, e.g. they need you on another higher
priority mission
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Assistance to Auxiliary
Facilities
• Coast Guard resources or Auxiliary facilities
may be used to help Auxiliary facilities in need
of assistance at any time
• An Auxiliary Facility is defined as an
Operational Facility having a current accepted
offer of use whether under orders or not
• It is NOT just any boat owned by an Auxiliary
member
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Local Hazards
Are there particularly tricky or dangerous
hazards in your local Area of
Responsibility? (AOR)
What are they, have they been
communicated between coxswain & crew
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AOM
The AUXDATA Order Management (AOM)
•
The new AUXDATA Order Management System is now fully operational
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AOM Reminder
The AUXDATA Order Management (AOM)
• AOM is a standardized system following
all CG and Auxiliary policy and procedure
requirements
• AOM is fully integrated with AUXDATA
and the FINCEN
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AOM Reminder
The AUXDATA Order Management (AOM)
• AOM allows for electronic signatures and
electronic submittal of receipts resulting in
electronic submittal (no more stamps and
envelopes required)
• If you have AUXDATA access, your password
will be the same for AOMS. Contact DSO-OPs
for initial AOMS access.
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AOM Reminder
The AUXDATA Order Management (AOM)
• Any issues or problems with AOM should first be
addressed to the DSO-OPs
• Any issues or problems with AOM unable to be resolved
by the DSO-OPs should then be routed to the Help
Desk. Select the help button on the main page far right
on the ribbon bar. If that does not answer your question
there is a link to the National Help desk at the bottom of
the Help page
• Once logged into AOM, the Help Desk link is in the
upper right hand corner in the “Logged In As” box
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Additional Reminders
• Any other special requirements from your
local DIRAUX?
• Is your ‘Ready Bag’/’SAR Bag’ packed,
checked, and updated from last year?
• What’s a “Ready Bag”?
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READY BAG – SAMPLE
ITEMS
• Prescription medications you are taking
• Common OTC meds- aspirin / antacids, etc.
• Personal hygiene needs kit (soap, shampoo, towel,
toothpaste & tooth brush, etc.)
• Bug spray
• Sun screen
• Antiseptic hand wash / moist towels
• 2 complete uniforms (pants, shirts, belt, hat, socks, &
boots)
• Power bars / granola bars / trail mix
• Source of quick sugar/candy
• Water (min 32oz)
• First aid kit
• Etc., etc., etc.
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Bravo Zulu!
Great Job!
Thank you for your
participation in the 2014
Operations Workshop.
Please share your
thoughts about this
training, the format,
and/or content with us.
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