Transcript MEPRS MANUAL (6010.15) UPDATE

MEPRS
MANUAL (6010.13M)
UPDATE
2005 MEPRS Conference
September 1, 2005
Speaker: Cynthia Barrett
Purpose of MEPRS Manual
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Reissued under DoD Directive
6000.12 “Health Services Operations
and Readiness”
Used to update procedures for the
uniform reporting of expense and
manpower data for fixed Military
Medical and Dental Treatment
Facilities
Objectives
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To explain the 6010.13 manual
update process
To provide a status update of
revisions for the 6010.13M
Discuss the timeline for updating
manual
Coordinate feedback from the
MMIG/Service MEPRS Program
Managers, Functional/Clinical
Consultants/End-Users at the MTF
Discuss our next steps
MEPRS Manual Update
Process
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Interactive Website Access
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TMA/Tri-Service Meetings
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End-User Input/Feedback
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Review and Revision Process
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Formal SF 106 Review Process with
Military Departments
Manual Review and
Revision
REVIEW
TMA/TriService
review of
Chapters
1, 2, 3, 4, 5
and
Appendix
REVISE
Service MEPRS
Program Managers
have provided
comments to TMA
for revisions and
updates.
MEETING
TMA have
scheduled
working
meetings
with Service
MEPRS
Program
Managers
APPROVAL
TMA/TriService
discussions on
proposed
changes are
reviewed for
approval.
DOCUMENT
TMA will
document
changes and
input for
incorporation
into the revised
manual prior to
coordination.
Manual Update Timeline
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TMA monitors the interactive website
on a weekly basis for any Service
updates or revisions
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The manual “must do” changes will
be formalized for TMA coordination
by End of CY05
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Other manual enhancements will be
worked on beginning CY06
Manual Update Website
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Interactive Tool is used to facilitate TriService collaboration and discussions
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Provided Service POCs with User IDs and
Passwords for user-friendly access to
update website with new or revised
information
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TMA will review, compile and update the
Master file with any revisions and changes
TMA/Tri-Service Meetings
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Meetings were facilitated and scheduled to
solicit/discuss updates to the 6010.13M
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Service specific guidance are reviewed and
discussed during the meetings
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A map/gap analysis was conducted of
issues to reach standardization and TriService consensus
Status Update (Chapter 1)
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Overview and Concept (C1.2.)- Historical
Overview/Conceptual Information were
separated into two sections
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Formatting and grammatical errors to
the manual were discussed for possible
structure revisions and changes
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Scope of MEPRS (FOREWORD section)
was discussed by TMA/Service POCs
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Discussed Manpower and Personnel
processes as the bases for the Uniform
Chart of Accounts (UCA)
Status Update- (Chapter 2)
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Chapter 2 (Functional Cost Codes)
beginning with DAA (Pharmacy) ancillaries
are currently being reviewed by
TMA/Service MEPRS SMEs and Service
Consultants for discussions and revisions
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EAS IV Repository data over starting from
fiscal year 2002, 2003 and 2004 will be
reviewed by FTEs, expenses, workload,
and allocation
Status Update- (Chapter 3)
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(C3.2.5 - Reports) section was updated
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(C3.2.5.2- DoD Monthly Financial File) was
updated
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Depreciation (Threshold amount/Time
Span/Business Rules/Centralized funding
and capital) is currently being reviewed
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Consistency of terminology throughout
the manual has been updated
Status Update- (Chapter 4/5)
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Chapter 4 (Reporting Requirements)- all
reporting requirements and titles of reports
were updated
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Chapter 5 (MEPRS Issue Process)- was
updated with a revised SCR and Issue
Change Request section (complete rewrite)
Other Service Suggested
Changes
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Include Service specific financial,
workload, and personnel reconciliation
procedures
Add Standard Data Set business rules to
Appendix
Consolidate Service guidelines for
Appendix 7 (AP7.)- Guidelines for
Available and Non-Available Time
Include Ambulatory Procedure Visits
(APVs) section
Reorganization of Chapters within the
manual
Use of hyperlinks to the EAS IV User
Guide
Your Feedback Is Important
Suggestions from the Field
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Clarify Business Rules
for Codes FALA
(Continuing Health
Education) and GBAA
(Readiness Training)
Rules Regarding TDY(i.e. What MEPRS
code should a person
use when the TDY
isn’t job related or
medically related?)
MEPRS code FCGA
(Support to NonMEPRS Reporting
Activities)
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Capturing Procedures
in the B* and D* Work
centers
Verbiage changes to:
C2.5.4.5 -3rd level FCC
should be EDE
C2.5.4.6 - 3rd level FCC
should be EDF
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Square Footage and
DMLSS
Next Steps…How can you
assist?
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Provide any updates to your Service
MEPRS Program Managers for
discussion with TMA
Update your concerns on the
MEPRS.Info Human System
Interface (HSI)