Transcript Demonstration cum Training Election Information System

Training on
EVM Tracking Application
EVM Tracking Application
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Presentation Contents
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Inter State/Intra State/ Intra district transfer of CU and BU
Resolution of Conflicts via image uploading
Corrections for 89-90 Model data entry of CU and BU
Intra District Transfer from Strong Room and Strong Room AC to
Strong Room and Strong Room AC
Physical verification process using barcode reader
Distribution of CU and BU at Warehouse (AC Strong room type) and
Polling Station level for elections
Polling Station allocation by AC Strong room WI
CEO level EP pending/not pending/disposed status update for CU/BU
mapped with polling station in Strong room AC
Transfer of duplicate CU/BU to ECI warehouse
Transfer of CU/BU for repair to BEL/ECIL warehouses
Various reports for monitoring status of EVM’s
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INTRODUCTION
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EVM Tracking entry application have centralized database for EVMS distributed across 35
states and Uts of India.
ECIADMIN/CEO/DEO/Warehouse In-charge/ Manufacturer(BEL/ECIL) levels.
It allows Tracking of Control Unit and Ballot Unit and their location. This application has the
facility to create and enter the warehouse details and stock entry of CU and BU.
Transfer of CU and BU once entered will not require re-entry of data.
It also keeps the check of duplicate entry of CU and BU in all the warehouses across the
country.
Various Status messages for the CU and BU are being provided.
Transfer of machines at the State level, District level and the warehouse level can be
initiated by the authorized personnel.
Supply orders are generated for each transfer; the source and destination entities can
access the order and proceed with the operation. All the officials assisting in this purpose
must adhere to the process to accomplish successful transfer of both CUs and BUs.
For the purpose of elections, the CUs and BUs sent to the polling stations are randomized at
two different levels – Warehouse (STRONG ROOM) level and Warehouse (STRONG ROOM
AC). The machines which are working and successfully passed at both the first level and
second level checks will be sent to the polling stations.
CU/BU can be transferred from Strong Room and Strong Room AC with status FLC
OK/Election/Training-Awareness
Reports for monitoring purpose are available at WI/DEO/CEO/Admin level
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Checklist of IT Infrastructure required to run the application
 One computer (Preferably P4 and higher configuration)
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Operating System : Windows 2003 or above
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Install .NET Framework - Available for download at http://eci.nic.in/, Click on
“election commission Officers Page” and login using original CEO/DEO username
and password
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Install Crystal Reports Runtime - Available for download at http://eci.nic.in/, Click on
“election commission Officers Page” and login using the original CEO/DEO
username and original password which is also used for downloading the EVM Data
Entry application
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Internet broadband connection
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Barcode Reader
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1. Download EVM Application from http://eci.nic.in/, Click on “Election
Commission Officers Page” link on this page and
2. Login using EVM Application original DEO/CEO username and original
password .
3. Under the heading Downloads - Click on “EVM Data Entry Application ” link to
download.
4. CEO/DEO will further distribute the installers to WI.
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Update to latest Version:
If you see message shown below, that means a new version of application is
launched and the new version will automatically download for you. If for some
reason the automatic update is unsuccessful, please download the new version
manually from ECI website. First uninstall the older version and then install the
Latest EVM Tracking Application.
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To Install double click the installer file “EVMDataEntry.msi”- Open Application
from
(A Shortcut will also be created automatically in Desktop)
All Programs->EVM Tracking
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Login Screen: It begins with validation page where the credentials entered by the
WI/DEO/CEO/Admin.
You can access the manual by clicking on “User Manual” link
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If wrong Username/password is entered, then user has to input text
from the image along with username and password.
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The application opens main page to display the following options under Data Entry Form This page
provides the menu to navigate through the application. Following are the menu items:
Reports for monitoring purpose are available only at WI/DEO/CEO/Admin level
ECI ADMIN LEVEL
CEO LEVEL
WARE HOUSE INCHARGE (Strong Room)
DEO LEVEL
WARE HOUSE INCHARGE (Strong Room AC)
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Warehouse Master Invoked at DEO level: - DEO ->Warehouse Master>Enter Round Schedule. This
form provides following facilities:
a.
Enter new warehouse details.
b.
Search an existing warehouse.
c.
Modify the details of an existing warehouse.
d.
Can create 3 types of Warehouses (Warehouse, Strong Room and Strong Room for AC)
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Master Stock Register Data : It is evoked at DEO and WI level: - DEO/Warehouse >>Master Stock
Register Data Entry ->> This form provides following facilities:
a.
Enter new master stock data.
b.
Search an existing master stock data.
c.
Modify the details of an existing master stock data
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Creation of Warehouse In-charge id: The data entry of CUs and BUs which was earlier done at the DEO level will
now be done by the warehouse in-charge only. The user id of the warehouse in-charge will be generated by the DEO. The
password can also be reset by the DEO. Hence any requests for resetting the password of the warehouse in-charge must
be sent to the DEO only.
1. Once the DEO successfully logs into his account, he can go to the Create and Update users sub-menu of the DEO menu
on the main menu page. He will then be able to see a list of warehouses under his district. He can create the user-id of the
warehouse in-charge.
2. The DEO can click on the Create User Button to create the user id of the warehouse in-charge. He can also reset the
password by clicking on the reset password button.
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Transfer of CU & BU:
Inter-State transfer of CU/BU is initiated by the EVM ADMIN at the Commission’s office.
Inter – State Transfer of CU/BU
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Transfer of CU & BU:
Inter-State transfer for loaning of CU/BU to SEC is initiated by EVM ADMIN at the Commission’s office.
Inter – State Transfer of CU/BU
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Intra – State Transfer of CU/BU –
a. Intra-State transfer of CU/BU refers to the transfer of CU and BU from one district to another. This
process is initiated by the CEO of the state.
b. successful login, the CEO can choose the New Supply orders option from the sub-menu of CEO on the
main menu page and then select the Intra – State Transfer tab.
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Intra – District Transfer of CU/BU : Intra-District transfer of CU/BU refers to the transfer of CU and BU
from one warehouse to another. This process is initiated by the DEO of a district.
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Warehouse (Strong Room Type):During elections, Dist warehouses will transfer CUs/BUs to the district level
Warehouse (strong room type) where they are checked by the engineers (BEL/ECIL).
1. DEO will be creating a new warehouse ( STRONG ROOM-dist level) and Strong AC – Ac level
2. DEO will generate Intra-district transfer order for transferring CU/BU from normal warehouse to Warehouse(STRONG
ROOM) for FLC(First Level Check)
3. Warehouse In-charge can select in bulk number of CU/BU against intra district transfer order for sending CU/BU to
Warehouse(STRONG ROOM)
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EVM Tracking Application
First Level Check [FLC] :During elections, warehouses will transfer CUs/BUs to the district level Warehouse
(STRONG ROOM) where they are checked by the engineers (BEL/ECIL).
1. Once all the CUs and BUs have been checked, the warehouse In-charge (STRONG ROOM) will mark CU/BU’s as
FLC failed (As shown in Screenshot). By default all the CU/BU’s transferred to STRONG ROOM will be marked as FLC
OK.
2. CU/BU list with FLC OK status should be exported into excel file for importing into NIC software for First Level
randomization.
3. DEO creates new warehouses (STRONG ROOM AC) for all the AC’s
4. DEO generates Intra District transfer order for transferring CU/BU ids as per the approved First randomized list From
Dist level Warehouse(STRONG ROOM) to AC level warehouses[STRONG ROOM AC] located in each Assembly
Constituency from where they will be allocated to the polling stations of that AC for the elections after SLC and second
level randomization.
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EVM Tracking Application
First Level Check : BU and CU Unit details can be viewed after marking FLC FAILED
1. The list of BU/BU with FLC OK status can be exported into excel file
from Unit Details
2. This excel file should be imported into NIC’s randomization software for First level randomization.
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EVM Tracking Application
1. DEO will create AC level strong room Warehouse (STRONG ROOM AC)
2. The DEO has to generate Intra district transfer order from Dist level Warehouse(STRONG ROOM) to
these Warehouses (STRONG ROOM AC)
3.Normal Intra district transfer cycle will be followed
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1. DEO will generate an Intra-District Transfer order from the Strong Room
Warehouse to Strong Room AC.
2. The WI(Strong room) will send CUs/BUs from the warehouse as per the order
generated.
3. As soon as the order is selected, the After First Randomization panel appears on
the screen for transferring CUs/BUs as per the requirement of the AC for elections as
well as training purpose.
4. The After First Randomization section clearly indicates the name and no. of the AC
for which the order has been generated and the actual requirement of the CUs/BUs
required for poll and the percentage of EVMs required for poll. All this data will be
available to the WI (Strong room) as per the no. of contesting candidates provided in
the Genesys Pre-Counting application
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5. The warehouse in-charge (STRONG ROOM) must now only select the CUs/BUs
individually to be transferred against the order. He must then select if the chosen no.
of units are being sent for the purpose of elections or for the purpose of training. Once
done, the user must click on save
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After Second Level Randomization :
1. The list of BU/BU with ELECTION status can be exported into excel file
2. This excel file can be imported into separate randomization software for Second level
randomization.
3. Based on Second level randomization report, Polling stations wise mapping and
Reserve CU/BU id can be allocated.
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Intra – District/Intra State Transfer from Strong Room AC :
1. After receiving CUs/BUs Dist level Warehouse(Strong Room), the status of all units sent for the
purpose of elections is updated to Elections and those sent for the purpose of training is updated to
Training/Awareness.
2. Any Intra- District / Intra- State Transfer order generated from the Strong Room AC must be
executed now. All these units can be chosen against an order for transfer.
3. It must be noted that only units with the status Elections or Training/Awareness can be transferred
from the Strong Room AC.
4. The WI ( Strong Room AC) will then assign the units to the Polling Stations/ Reserve.
5. All the units once allocated to the Polling Stations will have their status updated to In the Polling. All
the remaining units will be marked as In the Reserve.
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Assign Polling Stations by Units
1.Based on BU requirement per polling station, BU and CU id have to be entered and saved.
2. BU id will be based on the BU required per polling stations.
3. Status for BU’s and CU will be changed to “In the Polling“
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Assign Units for Reserve/Training
1. After allocation of CU/BU to polling stations remaining CU/BU have to be marked as “In
the Strong room AC, Reserve
2.Scan the Unit id via barcode reader or type the BU/CU id and press select button after
selecting “In the strong room AC reserve”/ “Training-Awareness”
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Allocate Reserve Units used in Polling
1. During polling if set of BU and CU is required to be replaced with the reserve CU and BU
then input CU/BU id via barcode reader or by manual typing, choose the manufacturer name,
provide the votes polled in the EVM to be replaced and also the date of replacement.
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Second Randomization Report :
WI can view the Units in Polling Stations and Reserve Units through units in Polling Stations
and Units marked as Reserve reports respectively.
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Polling Station Detail report
1. Polling station details General and Auxiliary can be monitored from this report
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First Randomization-> Prerequisites
Steps
1. Finalize candidates in Webgenesys. This is
to determine the Ballot Units to be used per
polling station.
2.Complete FLC at District Level Strong room> Only FLC Ok units will be considered for
First Randomization.
3.Make sure that all the polling stations are
mapped in Control Tables
4.Use DEO login for First Randomization
First Randomization -> Step 1
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Select Elections menu. DEO->Elections
A popup will open. Select the election corresponding to your
state.
Select the relevant elections from the list
First Randomization -> Step 2
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After Selecting the election, a new form will open as shown below.
You should create one AC Level Strong room for each AC listed in your state. Only then
you can proceed with randomization. To create a warehouse use DEO->Warehouse
Master.
Please check if all the data displayed in the form is correct.
Enter percentage for the training and reserve units required.
Click on Randomise button.
First Randomization -> Step 2
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After Clicking on Randomise button a popup will be shown with summary of number
of units that will be randomized.
If you are sure with the information. Click yes.
First Randomization -> Step 3
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After Clicking on Yes. A new form will open that will show the list of all the
randomized units.(Both BU and CU) as shown below
In this form you can randomize as many time as you like.
Once satisfied with randomization process. Print BU and CU report for distribution.
The last step will be to save the randomized units in database. For that you have to
click on Finalize and Save Randomization button. PLEASE NOTE ONCE FINALISED
YOU WILL NOT BE ABLE TO RE-RANDOMISE.IF YOU CLOSE THIS SCREEN
WITHOUT SAVING YOU HAVE TO EITHER DISTRIBUTE EVMS MANUALLY OR YOU
HAVE TO RE-RANDOMISE
First Randomization -> Step 4
• Once finalized an automatic Warehouse supply order will be
generated. You can print the order from DEO->History->Supply Order
From.
• If there are more than one District level strong room then you can
login from each warehouse and print list of BU(s) and CU(s) allocated
after randomization.
• All the units allocated will have 0 as box number.
• So while receiving from Dist level Strong room you can edit the box
numbers.
----------------END OF FIRST RANDOMIZATION----------
Second Randomization
• After you have received all the units in AC level strong room, you are
ready for second randomization
• Make sure that all polling stations are entered and mapped in control
tables.
• Login from AC Strong room Warehouse associated with AC
• Click on Elections menu, select current election from the popup
Second Randomization(Step 1)
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After selecting current election from the popup a new screen will open as
shown below
Check if data is shown correctly. If sure press Randomise button to
continue.
Second Randomization(Step 1)
• After clicking on Randomise button, a new form will open
that will show the randomised EVM. Please note this can
take few minutes depending upon connection speed and
load on server.
• Please make sure all the units sent for training are
marked as Training/Awareness, so that these are not
considered for randomization.
• Check if data is shown correctly. If sure press Randomise
button to continue.
• After pressing the button a new form will open as shown
in next slide
Second Randomization(Step 1)
Second Randomization(Step 2)
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In this form you can randomize as many time as you like.
Once satisfied with randomization process. Print BU and CU report for
distribution.
The last step will be to save the randomized units in database. For that you have
to click on Finalize and Save Randomization button. PLEASE NOTE ONCE
FINALISED YOU WILL NOT BE ABLE TO RE-RANDOMISE.IF YOU CLOSE
THIS SCREEN WITHOUT SAVING YOU HAVE TO DISTRIBUTE EVMS
MANUALLY TO POLLING STATIONS
EP Pending Cases
• The CEO of the state can now update the status of the Strong Room AC
warehouses which have an EP pending in Court.
• Depending on the court case, the CEO can update the status of the Strong
Room AC as ‘EP Not Filed’ , ’EP Filed’ and ‘EP Disposed’
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Summary
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Separate Menu at Admin/CEO/DEO/WI level
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Various reports for monitoring available at ECI admin/CEO/DEO/WI
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Inter State supply order initiated at ECI admin level ( from one state to other state )
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Intra State supply order initiated at CEO level ( District to District of same state)
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Intra District supply order initiated at DEO level ( Warehouse to Warehouse of same
district)
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First level check at Warehouse In-charge [Strong Room] and Second level
randomization at Warehouse In-charge [Strong Room AC] for election going states.
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Intra-district and intra-state transfer for CU/BU from Strong Room and Strong Room AC
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After Training for EVM Tracking
1. Understand clearly the importance of EVM Tracking application.
2. Correct Data Entry of CU and BU details like box number and manufacturing
year is to be ensured.
3. Please resolve all the EVM conflict received with your state districts and with
districts of other states.
3. CU/BU pending for receiving should be completed to populate warehouse stock
4. DEO of poll going states should create the warehouse [Strong Room]
immediately and transfer CU/BU’s for marking FLC OK/FLC Failed
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Help-desk / Support
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Decentralized approach – ECI, CEO, DEO & SLA to handle trouble shooting
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E-mail support at ECI
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[email protected]
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Attach print screens, log-files etc. as attachments
Voice support at ECI
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(011) - 23355620(Direct), 23052041, 23052042
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or (011) - 23717391, 23717392 ….. 23717398, Ext. 274
Contact Persons at ECI
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Prabhat Gaurav / Kunal Arora / Dinesh Kumar / Dr Abhishek Sharma
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Thank You for your valuable time !
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