Transcript New SAC Chair Training - Volusia County Schools

NEW SAC CHAIR TRAINING
Thank you for serving!
Handouts
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New SAC Chair Training PowerPoint
SIP/SAC Timeline
Agenda
Minutes
Punch List
Sign-in sheets
Bylaws
SAC Membership Form
SAC Additions/Deletions Monitoring Form
Sunshine Law FAQs
Definitions
Acronyms
Items Omitted: A+ Guidelines, Climate Survey, Election Information
Accessing the SAC Website
SAC Website Tools
SAC Website Tools
SAC Calendar
Calendar
SAC
SIP
Focus &
Priority
SAC Website Tools
A+ Recognition Process
A+
Money
SAC Website Tools
SAC Agendas & Minutes
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Agenda
Minutes
Meeting
Punch List
Sign-in Sheet
SAC Website Tools
Bylaws
Sample
Bylaws
Bylaws
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Sample Bylaws come from statute
Sample Bylaws (red items) are the minimum
standard; these must be in all schools’ bylaws
Schools can add more bylaws as long as they do
not conflict with the red items of Sample Bylaws
Bylaws
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Article I: Name
Article II: Purpose
 SIP
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& SAC Funds
Article III: Members
 Stakeholders
 51%
 Elected
vs. Appointed
 Majority vote of Quorum
 2 unexcused absences
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Article IV: Duties
 SIP
& SAC Funds
Bylaws
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Article V: Officers
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Article VI: Meetings
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SAC Chair & Secretary
SAC Chair is appointed by principal, approved by SAC quorum
SAC Chair provides agenda; Secretary keeps minutes
3 days notice of meetings and items to be voted upon
Quorum is simple majority
Minutes must be approved at the subsequent meeting and sent to
SIP office
Article VII: Committees
Article VIII: Parliamentary Authority (Roberts Rules of Order)
Article IX: Amendment of Bylaws
SAC Website Tools
Climate Survey
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More information in January
Window: Feb—March
District Advisory Council
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Ensure attendance at this monthly meeting
Ensure reporting of DAC minutes
SAC members can share this duty
DAC Website
SAC Website Tools
Elections
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More information in March
Window: April—May
SAC Website Tools
SAC Membership
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The SAC Membership must:
 be
comprised of 51% or more non-Volusia County
Schools employees;
 consist of a diverse makeup of varied ethnic, racial,
and socioeconomic groups;
 contain a variety of stakeholder groups including
parents, teachers, support staff, students (for middle
and high schools), principal, community members, and
business partners.
SAC Membership
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The SAC Membership Rosters must be updated four
times annually
 Sept.
(to confirm SAC membership for the current
school year)
 Dec. (to check SAC membership at the mid-year point)
 April (to confirm SAC membership before elections)
 May (to update SAC membership for the coming year
after elections)
SAC Membership
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Any member who has two consecutive, unexcused
absences must be removed from the membership
roster
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time SAC Membership is updated, two forms must
be updated and emailed to the School Improvement
Office
 SAC
Membership Form
 SAC Additions/Deletions Monitoring Form
SAC Website Tools
Sunshine Law
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SAC meetings operate in the Sunshine; public must be
allowed to attend
All meeting agendas, including items to be voted upon,
must be shared at least three days in advance with all
SAC members (Email)
Meetings must be face to face
Any action involving the expenditure of SAC funds must
be voted upon
Any action involving the School Improvement Plan must
be voted upon
Voting cannot occur unless a quorum is present
A quorum is defined as a majority of the membership
roster
Sunshine Law
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Refer to Sunshine Law FAQs
No conversation or communication (verbal or written)
may occur between two or more members of a SAC on
any matter which foreseeable action will be taken by
the SAC.
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No SAC member should discuss any SAC issue with a SAC
member unless at a SAC meeting
Assume all notes, emails, documents or other records
created by a SAC member during or outside of a SAC
meeting are a public record subject to inspection by the
public. If you create any such record, you responsible
for providing the original or a copy of it to school
improvement contact for your school.
SAC Website Tools
Trainings
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To refer to these training materials,
See New Chairs Training ppt on site
See SAC Chairs Training on site
Possible materials for SAC Binders
SAC Website Tools
SAC Website Tools
Vocabulary
• Definitions
• Acronym
List
SAC Resources
SAC
RESOURCES
SIP
TOOLBOX
SAC Quick Reference Info:
• Roberts Rules
• SACS-CASI
• Forms
SIP Toolbox
SAC
RESOURCES
SIP
TOOLBOX
SIP Quick Reference Info:
• SIP Volusia Toolkit
• State SIP Website
• SIP Data
• SIP & SAC Calendar