Transcript PowerPoint - Algonquin College

PowerPoint
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PowerPoint
• Multiple OUTPUT types:
– Paper
– Onscreen
– Web presentation
• 6 x 6 rule
– no more than 6 points per slide
– No more than 6 words per point
• Placeholder – area of a slide reserved for text or
other content e.g. Content Placeholder
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TEMPLATES
FILE > NEW > BUSINESS link > PRESENTATIONS link
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VIEWS
• NORMAL
• “Click to add notes” (Speaker Notes) at bottom of
window
• OUTLINE: 2ND tab at top left margin
– To demote a level, click on the HOME tab >
PARAGRAPH group >
• SLIDE SORTER
– “HIDE SLIDE”
– Moving slides
– Deleting slides
– Transition effects
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VIEWS cont.
• SLIDE SHOW (F5 - always starts show on Slide #1)
• POINTER OPTIONS:
– Right-click anywhere on the slide >
POINTER OPTIONS
– Click Highlighter in the pop up menu (or
any other pen , ink, and/or arrow options)
– Click and Drag the Highlighter over desired
text
– To END a slide show, hit ESCAPE button
• NOTES page
– information for the speaker
– Text that shouldn’t go on a slide
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FIND & REPLACE TEXT
• FIND:
– CTRL + F > key in the desired text > FIND NEXT button
• REPLACE:
– At top-right > EDITING group >
REPLACE drop-down arrow >
key in the word you want to
replace > key in the replacement word
> REPLACE ALL
THEMES
• DESIGN tab >
THEMES group >
click on the MORE
button to access
more themes
• There are also
themes for Colors,
Fonts and Effects at
the right of the
Themes group
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INSERTING, HIDING, & DELETING SLIDES
• INSERTING: HOME tab > SLIDES group > NEW SLIDE
button or:
• At left margin, in SLIDE tab:
– Right-mouse click in between 2 slides, and select NEW
SLIDE
• When you select a slide, and then click on the NEW SLIDE
button , the new slide will be inserted after the selected slide
– HIDING: right-click the slide that you want to hide >
HIDE SLIDE
– DELETING: select the slide, hit DELETE key 8
DISPLAY 2 PPTX. WINDOWS ON
SCREEN AT ONCE
• VIEW > WINDOW group > ARRANGE ALL
button
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Inserting Slides From Another
Presentation
• From an existing Presentation
– New Slide dropdown and
choose Reuse Slides
– In Reuse Slides pane, click
Browse, Browse to File then
click open to locate pptx
– Click on slide(s) needed in
Reuse Slide pane
• To insert all slides right click any slide and choose Insert
All Slides
– May also keep source formatting
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LAYOUT
• To change the layout of a slide:
– Right-mouse click on the slide,(but not on an object)
– Select : LAYOUT
• Select the type
of layout you want
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SLIDE TRANSITION
• ANIMATIONS tab > TRANSITION
• TO THIS SLIDE group > select a
transition effect.
• To see more transition effects, in the
• Quick Styles list, click the More
button .
• Transition SPEED
• ANIMATIONS tab >
slide
TRANSITION TO THIS SLIDE group >
TRANSITION SPEED drop-down arrow:
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SLIDE TRANSITION
TIMING/APPLY TO ALL
• APPLY TO ALL button
• Transition SLIDE TIMING”
TRANSITION TO THIS SLIDE group >
TOP-RIGHT
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ANIMATION
• To add a special visual or sound effect to text or an object.
• Includes entrance, exit, and sound effects applied to individual
bullets of text
• ANIMATIONS tab > ANIMATIONS group >
button >
button >
• a window at the right will open > click on
the ADD EFFECT button
• -if you select:
MORE EFFECTS
•
-a window appears
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ANIMATION cont.
•
•
•
•
•
Each time you apply animation to an item
A textbox will appear in the CUSTOM
ANIMATION pane at the right
If you are applying “animation” to text
Click on the drop-down arrow at the end
Of this textbox > select EFFECT OPTIONS
• Select the 3rd tab:
TEXT ANIMATION
Group text:
By 1st Level Paragraphs
OR:
select any level
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HOW TEXT APPEARS ON SCREEN
• ANIMATIONS tab > CUSTOM ANIMATION
button > ADD EFFECT button select an
effect
• When you select an effect it will appear in a list
in the CUSTOM ANIMATION pane
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SLIDE TIMINGS
• SLIDE SHOW tab > SET UP group >
REHEARSE TIMINGS
•
The REHEARSAL toolbar appears & the SLIDE TIME box
begins timing the presentation.
• Click on the NEXT button to advance to next ITEM on a slide
• When “timing” i.e. 10 sec, if you have “applied” an
animation, each animated object is factored into the
“timing”
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FORMATTING & SPELL CHECK
• Change the font size and font style
• FORMAT PAINTER
- SHAPE FILL
• It’s important to Spell check your presentation, as any
spelling mistake will be magnified on the projection
screen
• REVIEW tab > PROOFING group
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REMOVE SHADOW FROM FONT &
DOUBLE SPACING
DRAWING TOOLS toolbar >
FORMAT tab >
TEXT EFFECTS button >
SHADOW > NO SHADOW
DOUBLE-SPACING:
HOME tab >
PARAGRAPH Group >
LINE SPACING
button
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CHANGE LINE SPACING OF TEXT
• HOME tab > PARAGRAPH group dialog
launcher > click on the LINE SPACING
drop-down arrow
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Modifying Lists/Text in a
Placeholder
• Click directly on the dashed line around the
text placeholder, it turns solid
– Click on the number list button
– To modify text click the desired format option, e.g.
Bold
• Modify a numbered list by clicking the drop
down arrow, and choosing a style
– You may change subpoints by selecting them and
then choosing a different bullet style using the
dropdown
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CHANGE THE SIZE OF BULLETS TO 75% OF
THE HEIGHT OF THE TEXT
• Home tab, Paragraph
group, click drop-down
arrow beside Bullets
button, select: Bullets
and Numbering
• in the Size box key in
the % number needed
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HEADERS/FOOTERS
• INSERT tab > HEADER & FOOTER
– FOOTER: at the bottom: select the checkbox beside:
– If you would like headers/footers on both slide and the
notes/handouts, you have to add/change the options to
both tabs
– Slide numbers
– FOOTERS
• IF you do not want a footer on the “Title Slide”, select the
checkbox beside:
• NOTES/HANDOUTS SHEET tab
• HEADERS
• To VIEW footer in SPEAKER NOTES without using PRINT23
PREVIEW: go to: VIEW > NOTES PAGES
SLIDE MASTER
• SLIDE Master
– Controls the appearance of all slides simultaneously
– Can also apply changes to individual layouts
• VIEW tab > PRESENTATION VIEWS group, click SLIDE
MASTER button
– Close by clicking Close Master View
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INSERT DATE & CLIPART
INSERT tab >
Choose a
format >
UPDATE AUTOMATICALLY > OK
INSERT tab > ILLUSTRATIONS
group >
button
In the SEARCH FOR textbox, key in
The theme of pictures you desire >GO button
Hover your mouse to the right of the
Picture you wish to insert, and a drop
down arrow appears > click on it and select: INSERT
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“Flowchart: Multidocument Shape”
• INSERT > SHAPE >
FLOWCHART category >
1st row, 8th shape-in
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Insert Picture (using content
layout)
• Click the Picture button
on the Content Layout
• Navigate to picture
• Click Insert
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ARRANGING OBJECTS
Align selected objects by their right edges
without dragging the objects with the mouse:
• DRAWING TOOLS toolbar > FORMAT tab >
ARRANGE button > ROTATE LEFT 90
Specify that the selected graphic will
appear behind the chart:
• DRAWING TOOLS toolbar > FORMAT tab >
ARRANGE button > SEND BACKWARD
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GROUP PICTURES
• PICTURE TOOLS toolbar >
FORMAT tab >
ARRANGE button >
click GROUP
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Move and Size Pictures
• Click the picture to reveal handles
• Click and drag a handle to resize
– Corner handles resize to proper
aspect ratio
– Center handles stretch without keeping aspect ratio
– Alternately use the Size group in the Format tab of
the Picture Tools
• Click and drag picture to move
– Tip - click in the middle of the picture
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Applying Styles to Pictures
• Select the image so the handles show
• Format tab, Picture Styles
group, choose a style showing
or click More button to see more
• Click on style desired
• To change shape
– Format tab, Picture Shape button, select a shape to
display picture from
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ROTATING AN OBJECT
• Make sure the object is selected (handles)
• PICTURE TOOLS toolbar > FORMAT tab >
ARRANGE button > ROTATE > MORE
ROTATION OPTIONS
• on the SIZE tab > ROTATION box > enter the
amount that you want to rotate the object by
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CHARTS & TABLES
• INSERT tab > CHART > select the desired chart
• INSERT tab > TABLE button drop-down arrow
drag to desired number of columns & rows
• to insert a row, place your cursor at the left margin of
a row, until it changes to a single arrow > rightmouse click on it, and select: INSERT >
• “Insert Rows Above”, or “Insert Rows Below”
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TABLES cont.
• TABLE STYLE:
• Make sure the table is selected
• TABLE TOOLS toolbar >
• DESIGN Tab > TABLE STYLES group > MORE button
• TABLE LAYOUT:
• Make sure the table is selected
• TABLE TOOLS toolbar > DESIGN Tab >
TABLE STYLES group > EFFECTS button
• Select: CELL BEVEL > hover your
mouse over each style to read the
title of it > choose the design i.e. “Relaxed Inset”
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SmartArt
• Add SmartArt
– Click the SmartArt button
– Choose a category from the dialogue, eg Hierarchy
– Choose a type from the selection, eg Hierarchy List
– Add text as required
for your task
– May also go Insert tab,
SmartArt
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Modifying SmartArt Diagrams
• Add/Delete a shape
– Select a shape with
text
– Click SmartArt Tools,
Design tab, Add
Shape button
– To Delete, select
shape by clicking on
border, press delete
on keyboard
Accounting
VP’s
Janice
Jackson
John
Chu
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Modifying SmartArt Diagrams
• Changing type and
size
– Click on the diagram,
SmartArt Tools,
Design tab, More
button of the Layout
group, and choose a
new layout
– To change size select
shape and drag
handle
Accounting
VP’s
Janice
Jackson
John
Chu
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Modifying SmartArt Diagrams
• Changing Colour and
Style
– Click on the diagram,
choose SmartArt
Tools, Design tab,
SmartArt Styles
Group, More button,
choose a Style
– To change colour click
Change Colors button
Accounting
VP’s
Janice
Jackson
John
Chu
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Convert Bullets to SmartArt
• Right click in list
• Choose Convert to
SmartArt from pop up
menu
• Choose a SmartArt
graphic
• Try it here
– First subpoint
– Second subpoint
– And so on
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DISPLAY THE DRAWING
TOOLS/FORMAT RIBBON & RULER
• Select the textbox (or title/subtitile placeholder),
and the ribbon will appear at the upper-right
• > click on FORMAT tab (partial view below)
• VIEW tab > SHOW/HIDE group
add check to Ruler box
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Adding text boxes
• Insert tab, Text group, Text Box button
– Are not placeholders
– Automatically wraps
– May resize box by grabbing handle and dragging
– May move by grabbing border and dragging
Type text in
box as
needed, will
automatically
wrap
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
Changing the Style
 Design tab, Background group, Background Styles
button
 Hover pointer over styles to see effect on visible
slide
 Right click chosen style to see options Apply to All
or Apply to Selected

Hide the Background
 Design tab, Background group, click checkbox
Hide Background Graphics (look at this slide title)
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Backgrounds
• Adding Pictures
– Design tab, Backgrounds group, check Hide
Background Graphics, click Background Styles,
Format background Styles
– In Format Background dialogue
click File button, navigate to
where picture file is stored,
then click Insert
• Note - you may also choose a
predefined texture
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Backgrounds
• Background Fill Colour
– Design tab, Backgrounds group, Background
Styles, Format background Styles
– In Format Background dialogue click
Solid Fill, then click Color button
dropdown to choose a colour
– Return background to original by
clicking Reset Background
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PRINT & VIEW OPTIONS
• PRINT: OFFICE button > PRINT > PRINT
– Print Slides
– HANDOUTS
– SPEAKER NOTES
– Allows you to choose number of slides to print
VIEW > ZOOM button
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ORIENTATION OF “NOTES”
PAGE
• OFFICE button > PRINT > PRINT > in the PRINT
WHAT drop down box (at bottom), select: NOTES
PAGES
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•
•
•
Hit the PREVIEW button at bottom of dialog box
In the PAGE SETUP group, select
The ORIENTATION button, then
Select, either PORTRAIT or
– LANDSCAPE
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