Transcript No Slide Title

U.S. Department of Labor
Office of Labor-Management Standards
(OLMS)
Electronic Forms
Welcome to the Electronic Form LM-3
Introduction
Investigator Iam Right
U.S. Department of Labor - OLMS
1234 Every St, Suite 211
Anytown, US 48226
Telephone (123)456-6780
The OLMS Mission
Administer the LMRDA
• Ensuring union democracy
• Safeguarding union assets
• Financial recordkeeping and reporting
Types of Reports
• LM-4: Receipts less than $10,000
• LM-3: Receipts $10,000 to $249,999
• LM-2:
– Receipts $250,000 or more
– Unions in trusteeship
Labor Organization Reports
• Required by LMRDA Title II
• Public disclosure:
– On the Internet at
http://www.union-reports.dol.gov
• Deadlines:
– 90 days after fiscal year ends
– 30 days after termination
Electronic Form LM-3
• Easier to enter information
• Download some information from OLMS
Website:
– Item 2
– Items 4 - 7
– Item 8
– Items 25 - 31, Column A
– Items 32 - 36, Column C
Electronic Form LM-3
• System performs certain calculations.
• Error checking features help:
– Identify discrepancies
– Permit correction of errors
– Reduce the likelihood of having to file an
amended report
Electronic Form LM-3
• Electronic signatures
(See http://www.olms.dol.gov)
• Submit form via the Internet
• Can still print and file report
Electronic Form LM-3
• File more quickly.
• File more easily.
• File more accurately.
Using the Electronic Form LM-3
• Double-click the OLMS
Electronic Filer icon on your
desktop.
• To access the User Guide,
double-click the icon on your
desktop.
A Look at the Electronic Form
Looks almost identical to paper form
A Look at the Electronic Form
• Click yellow buttons to perform the displayed
action.
A Look at the Electronic Form
• Select from drop-down lists to complete
certain items.
A Look at the Electronic Form
• Page tabs: select a “tab” to navigate through
the form.
• Press the <tab> key to move from item to item.
A Look at the Electronic Form
• Pop-up boxes automatically display when
necessary to help you enter data for certain
items, warn of potential errors, or request
additional information.
A Look at the Electronic Form
Pre-fill data
• Can be retrieved from your union’s latest report
for automatic entry of certain data.
• Must be connected to the Internet.
• Click the yellow “Get Pre-fill Data” button.
A Look at the Electronic Form
Items 2, 4 - 7.
Item 8.
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Items 25 - 31, Column A and
Items 32 - 36, Column C.
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• Initial zeros are entered in all financial items.
• Items you must complete have blue borders.
• Items that are automatically calculated have
black borders.
A Look at the Electronic Form
• Import data into Item 24.
From this:
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• Import data into Item 24.
To this:
A Look at the Electronic Form
Automatic Error Summary
• Before signing and submitting your form, you
must check it for errors.
• The Error Summary identifies errors in your
report and tells you where they are.
A Look at the Electronic Form
• Each error is identified and listed individually.
A Look at the Electronic Form
• Shows when report is ready for signature and
submission.
Layout of Reports
Page 1:
Other Pages:
• Identification
• Information items:
– “Yes” or “No”
• Financial details
information:
– Your union
– Period covered
• Additional
information
• Signatures of
responsible officers
LM-3 Identification Items
• Item 1 - File Number: enter your union’s sixdigit File Number.
• Item 2 - Period Covered: use pre-fill feature or
enter the period covered by the report - cannot
be more than one year.
• Item 3: check the appropriate box if the form is
“Amended,” “Terminal,” or “Subsidiary.”
LM-3 Identification Items
• If pre-printed label information is correct, leave
Items 4 - 8 blank. Use pre-fill feature to obtain
information from prior year report.
• If any label information is incorrect, complete
Items 4 - 8.
• Answer Item 9 regarding where your records
are kept “Yes” or “No.” If “No” provide
additional information in Item 56.
LM-3 Informational Items
Answer each of the
questions in Items 10 - 18
with a “Yes” or “No”
answer. If the answer is
“Yes,” provide additional
information in Item 56 as
required by the
instructions.
The electronic form
provides a pop-up box to
enter this information.
LM-3 Informational Items
Enter the correct information directly into the box
and the form displays the information in Item 56.
LM-3 Informational Items
• Item 19: enter the number of
dues paying members of your
union.
• Item 20: enter the maximum
amount recoverable from your
union’s fidelity bond.
• Item 21: answer “Yes” or “No”
regarding constitution bylaw
changes. If changes provide
two copies.
• Item 22: enter the date of your
union’s next officer election.
LM-3 Informational Items
• Item 23(a): enter the
amount of regular dues
and how often paid by
members.
• (b): enter the initiation fee.
• (c): enter transfer fees.
• (d): enter work permits.
• Enter “none” or “N/A” if an
item does not apply.
Item 24 - Officers and Disbursements
• Importing data can help you
complete Item 24 if you use
the electronic Form LM-3.
• The data you import must
be in a pipe delimited ASCII
text file (with a .txt
extension).
• To import data select “File”
and choose “Import
Officers.”
Item 24 - Officers and Disbursements
A file box
displays. Select
the directory
where your file
is located,
select the file,
and click
“Open.”
Item 24 - Officers and Disbursements
A dialog box displays warning that you can only
import into Item 24 one time.
Item 24 - Officers and Disbursements
The information is imported into Item 24. Large
amounts of data may take a few minutes.
If successful a dialog box displays telling you the
number of records imported. If necessary the data
will automatically flow into the continuation pages
for Item 24.
If you do not import the data you must enter it
manually.
Item 24 - Officers and Disbursements
• Enter the names of all officers even if they did
not receive compensation from the union.
• Column A: enter the last name then the first name
of the officer.
• Column B: enter the officer’s title.
• Column C: enter the officer’s status - “C”
continuing, “P” past, or “N” new.
Item 24 - Officers and Disbursements
• Enter zero in Columns D, E, and F if no payments
were made to the officer, otherwise in:
– Column D enter the gross salary paid to the
officer.
– Column E enter the total allowances and other
disbursements (reimbursed travel, auto
allowance).
– Column F enter the total of Columns D and E.
Item 24 - Officers and Disbursements
• Enter zero in Columns D, E, and F if no payments
were made to the officer, otherwise in:
– Column D enter the gross salary paid to the
officer.
– Column E enter the total allowances and other
disbursements (reimbursed travel, auto
allowance).
– Column F enter the total of Columns D and E.
Item 24 - Officers and Disbursements
• Line 8: enter the total payments from any
continuation pages.
• Line 9: enter the total of Lines 1 - 8.
• Line 10: enter the total deductions made from all
officers’ pay.
Item 24 - Officers and Disbursements
• Line 11: enter the Net Disbursements to Officers
(difference between line 9 column F and line 10).
• Enter the total of Line 11 in Item 45 To Officers in
Statement B Receipts and Disbursements.
Statement A - Assets and Liabilities
• Using the pre-fill you can obtain financial
information from the previous year’s report for
Columns A and C, Items 25 - 36.
• If you do not use pre-fill, you will have to complete
these items manually.
Statement A - Assets and Liabilities
• Item 25: enter all cash
including checking, savings,
CDs, cash on hand. Enter
the beginning figure in
Column A and ending figure
in Column B.
• Item 26: enter beginning and ending loans
receivable.
• Item 27: enter beginning and ending U.S. Treasury
Securities.
• Item 28: enter beginning and ending investments.
Statement A - Assets and Liabilities
• Item 29: enter beginning
and ending fixed assets.
• Item 30: enter beginning
and ending other assets.
• Item 31 - Total Assets: enter the total of Items 25 30 for Column A and Column B.
Note: The figures entered in Column A should
agree with the ending figures (Column B) on the
previous year’s LM-3 report. If they do not, provide
an explanation in Item 56.
Statement A - Assets and Liabilities
• Item 32 - Accounts
Payable: enter the
beginning figure in
Column C and the ending
figure in Column D.
• Item 33: enter beginning and ending loans
payable.
• Item 34: enter beginning and ending mortgages
payable.
• Item 35: enter beginning and ending other
liabilities.
Statement A - Assets and Liabilities
• Item 36 - Total
Liabilities: enter the
total of Items 32 - 35 in
Columns C and D.
• Item 37 - Net Assets: enter the difference
between Item 31 and Item 36 for Columns C
and D.
Note: The figures entered in Column C should
agree with the ending figures (Column D) on the
previous year’s LM-3 report. If they do not,
provide an explanation in Item 56.
Statement B - Receipts and
Disbursements
• Item 38 - Dues: enter the
dues collected by your
union.
• Item 39 - Per Capita Tax:
enter the amount collected
by your union.
• Item 40 - Fees, Fines, Assessments & Work
Permits: enter the amounts collected for any of
these items.
• Item 41 - Interest & Dividends: enter interest from
bank accounts and dividends from investments.
Statement B - Receipts and
Disbursements
• Item 42 - Sale of
Investments & Fixed
Assets: enter the total of
any sales.
• Item 43 - Other Receipts:
enter the amount of other
receipts not previously
reported.
• Item 44 - Total Receipts: enter the total of Items 38 43.
Note: If the total in Item 44 is $250,000 or more,
your organization must file Form LM-2.
Statement B - Receipts and
Disbursements
• Item 45 - To Officers: enter
the total net disbursements
to officers from Item 24.
• Item 46 - To Employees:
enter the total net
disbursements to
employees.
• Item 47 - Per Capita Tax: enter the per capita tax
paid by your union.
• Item 48 - Office & Administrative Expense: enter
the total disbursements for office and
administrative costs for your union.
Statement B - Receipts and
Disbursements
• Item 49 - Professional Fees:
enter the amounts paid for
professional services
(accounting, legal).
• Item 50 - Benefits: enter the
total benefits paid by your
union (pension, H & W).
• Item 51 - Contributions, Gifts & Grants: enter the
total paid by your union.
• Item 52 - Purchase of Investments & Fixed Assets:
enter the total purchases made by your union.
Statement B - Receipts and
Disbursements
• Item 53 - Loans Made: enter
the total of loans made by
your union.
• Item 54 - Other
Disbursements: enter the
total disbursements not
previously reported.
• Item 55 - Total Disbursements: enter the total of
Items 45 - 54.
Statement B - Receipts and
Disbursements
Reporting Your Tax Payments
Item 48 - Office and Administrative Expense
• Employer portion of FICA (social security taxes)
• Property taxes
• Any other taxes owed and directly paid by your
union
Item 54 - Other Disbursements
• Employee portion of FICA
• Income tax withheld from wages
• Any other payroll tax withheld from wages
Item 56 - Additional Information
• Item 56 - Additional Information: enter any
additional information as required by the report.
Include the item number and the additional
information for the item number.
Items 57 and 58 - Signatures
• Items 57 and 58: both the President and Treasurer
or corresponding principal officers must sign the
report.
LM-3 Cash Reconciliation
Beginning Cash, Item 25(A):
$142,859
Total Receipts, Item 44:
+ 42,363
Total Disbursements, Item 55:
- 38,787
Ending Cash, Item 25(B):
$146,435
Run the Error Summary
Automatic Error Summary
• Before signing and submitting your form, you
must check it for errors.
• The Error Summary identifies errors in your
form and tells you where they are.
Run the Error Summary
• Each error is identified and listed individually.
Run the Error Summary
• Each error is identified and listed individually.
Run the Error Summary
• Shows when report is ready for signature and
submission
Run the Error Summary
• Correct each error listed.
• Run the Error Summary again and confirm that
the report is ready for signing and submitting
to OLMS.
• File your report with OLMS.
File Your Report With OLMS
• Obtain an electronic signature and file the form
electronically.
or
• Print your report and sign and mail the report.
Completing & Filing Preprinted Forms
If you do not use the electronic Form LM-3:
• File one original copy with OLMS.
• Do not file photocopies.
• Type or print your entries with black ink.
• Use CAPITAL letters.
• Enter only one letter or number per box.
Completing & Filing Preprinted Forms
• Type or print inside the boxes.
• Leave blank boxes between words or numbers.
• Enter whole dollar amounts only. Do not enter
cents or “.00.”
• Enter a single zero in boxes for financial items
when you have nothing to report.
• Use an “X” to mark “Yes” or “No” items.
Do not
use check marks or any marks other than an “X.”
Where to File Paper Reports
U.S. Department of Labor
Employment Standards Administration
Office of Labor-Management Standards
Room N-5616
200 Constitution Avenue, NW
Washington, DC 20210
Contact
U.S. Department of Labor - OLMS
1234 Every St, Suite 211
Anytown, US 48226
Telephone (123)456-6780
Getting Help
Using the Electronic
Form:
Completing Form
LM-3:
• User Guide
• DOL Help Line:
• Form instructions
• OLMS field offices
1-866-487-2365
Contact OLMS
Online at:
http://www.olms.dol.gov
The Department of Labor Call Center at:
1-866-4-USA-DOL