Transcript Slide 1

Recreation Refresh
Department of Parks, Recreation & Cultural Affairs
Corliss R. Davenport,
Program Manager
4.30.12 PT
The Office of Recreation is focused on improving
the four primary drivers of success
Programs
Goal: best-in-class program offerings that support the Mayor’s Five
Pillars of Academic Reinforcement, Health and Fitness, Character and
Leadership Development, Community Engagement, and Technology
Ensures safe and
consistent delivery
of programs across
facilities
Deliver the
Services
25% complete;
August 2013
Ensures the staff can
deliver the high quality
programs the Office
has under development
Processes & Controls
Staff Skills & Capabilities
Goal: standardized, documented,
measurable and replicable
practices that ensure a consistent
and quality experience at every
facility every time
Goal: highly trained, capable,
and accountable staff whose
work and contributions are
recognized & valued
Provides physical
security and technology
to maintain safe and
consistent practices
Step 3:
Step 2:
Build the
Capability
50% complete;
March 2013
Provides space and
resources to support
the staff in the delivery
of community services
Physical Environment
Step 1:
75% complete;
Goal: safe & secure state-of-the-art facilities that provide a supportive
December 2012
Set the
and comfortable environment for our constituents, our staff, our
Foundation
partners, and the community as a whole
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Agenda
Physical Environment
Processes and Controls
Staff Skills and Capabilities
Programs
3
2009 – Half of Atlanta’s recreation facilities were closed
due to budget constraints
$16
$14
2010 Office of Recreation funding
was 30% below 2009
$13.6
$12
$9.5
$10
$8
$6
$4
 City of Atlanta faced $70+ million
revenue shortfall in FY 2009
 $4.2M reduction in operating budget
 123 positions eliminated, including
50% of the aquatic staff
 16 recreation centers closed
 9 pools closed
 11 additional facilities placed on
reduced hours and programming
$2
$0
FY 2009
(enacted)
FY 2010
4
Mayor Reed made the reopening of recreation facilities a
cornerstone of his campaign
5
Mayor Reed fulfilled campaign promise to reopen
recreation facilities by January 2010
 13 pools are open for the summer of
2010, within 6 months of Mayor Reed
taking office
 16 recreation centers reopen by the
first Monday of January, 2010, within
one year of Mayor Reed taking office
 $3.7M in operational funding restored
by Council in June 2010
 Centers of Hope pilot initiative launched
at Adamsville and Thomasville
 Certified teachers and more than 20
partners are brought on to strengthen
after school programming
 Over 1,000 children served in after
school programs
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$5.2 million and a significant effort were needed to open
all facilities.
BEFORE
AFTER
GRANT - $977,000, 5 months
• Reconstruction of restrooms, floors,
doors, windows and roof
• Renovated gymnasium, including
new floor
• ADA compliance included replacing
unstable staircase with elevator
BUTLER - $800,000, 3 months
• Damaged by 2008 tornado, then
copper thieves
• All new computer lab, roof, dance
room, arts & craft room, alarm
system, plumbing, restrooms, office
space, kitchen and HVAC
OLD ADAMSVILLE - $862,000, 8 mos.
• Abandoned and boarded up in 1999
• Crumbling walls and deficient
roofing, flooring, windows, doors
and MEP (mechanical, electrical and
plumbing) systems.
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DPRCA continues to make significant investments in
these centers in order to meet a higher standard
Investments Since January 2010
Facility Improvements
•Adamsville
•Thomasville
•Pittman
•Dunbar
$1,000,000
IT
•New Computer Labs
$600,000+
•ActiveNet On-line registration & reservation
Security
•Cameras
•Door Alarms
•E-911, Watchdog for HVAC
$350,000+
Energy Efficiency (10% Reduction)
•New lighting
•Programmable Thermostats
•Employee Incentives Program
$500,000+
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Agenda
Physical Environment
Processes and Controls
Staff Skills and Capabilities
Programs
9
We are implementing additional process and controls
that will help execute successful programs
Current State
Additional Enhancements
Timeline
Process & Controls
Enhance Fee Controls
Formalize Accounts
Receivable/Accounts Payable
Modify Contract/Procurement
Process
Converted fee collection process over to
ActiveNet
Training work sessions with Managers and
Central Staff around AP/AR
Identified staff to go through training w/ Office
of Procurement and educate internal staff of
the process
August 1, 2012
SOPs
Facility Audit Safety Checklist
Alter Data Collection
Improve Reporting
Update current SOPs to reflect current SOPs
 New data collection process for participants
served (Average Daily Attendance, Frequency
Of Attendance, Income Eligibility & Teens)
Establish new program baselines
Fully deploy measurement capabilities
Pilot new ideas
Promote outcomes and impacts
September 15, 2012
August 15, 2012
August 6, 2012
November 10, 2012
October 30, 2012
August 1, 2013
January 1, 2013
August 1, 2013
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Agenda
Physical Environment
Processes and Controls
Staff Skills and Capabilities
Programs
12
Office of Recreation staff must feel they are a
valued and critical part of the team
 The past few years have been very challenging for the Office:
 Reduction in force after the downturn
 Leadership volatility
 Operational shift and absorption of a broader mission
 Weak coaching and training, poor communication about expectations and performance
 These issues have understandably led to challenges with Office morale
 We have a talented and committed staff that must be treated as a highly
valued and critical part of the team in order for us to succeed
 Three steps will be taken to support the Staff:
 Provide a clear and compelling vision to ensure we are aligned as a team
 Provide the Staff sustained training so that the team can support the mission
 Hold all leaders accountable, including the Director, to ensure the team achieves its
mission
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We are rolling out a Professional Learning Community
(PLC) that will support sustained training for the Staff
Current State
Staff Skills & Capabilities
Varying states of skills
and training
Additional Enhancements
Professional Learning Community (PLC)
1. Safety, Security & Emergencies
2. Financial Controls & Compliance
3. Facility Management
4. Organizational Skills & Management
5. Teaching Effective Communications
6. Customer Service; Parent, Youth & Community
7. Crisis Management
8. Program Quality, Inspiring Environment &
Outcomes
9. Staff Supervision & Development
10. How to Effectively use Data
Timeline
August 7, 2012 (Launched)
September 15, 2012
September 30, 2012
October 15, 2012
October 30, 2012
November 15, 2012
November 30, 2012
December 8, 2012
January 18, 2013
January 30, 2013
February 15, 2013
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Agenda
Physical Environment
Processes and Controls
Staff Skills and Capabilities
Programs
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2012-2013 Programming Overview
Recreation Centers
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K-5 Afterschool Programming
22
Tween/Teen Programming
4
Adult Programming
3
Senior Programming
13
Therapeutic Programming
1
Environmental Programming
(Lake Allatoona)
1
16
Kindergarten – 5th Grade
Afterschool Programming
Programming
Academic Reinforcement
Certified Teachers | Homework Assistance | Tutorials | WebBased Math Support | Reading Enrichment
Character & Leadership Development
Peer to Peer Conflict Resolution | Anti-Bullying | Service
Learning
Health & Fitness
Investment in Youth
$856K
Tennis | Gymnastics | Dance | Martial Arts | Instructional &
Recreational Swim | Organized Recreational Activities
Technology
Robotics | Computer Literacy
Maximum Weekly Participants
“Thanks so much for providing our children with such a
high quality after school program. We have recommended
it to several friends, neighbors and schoolmates.”
1,007
~ Ron & Rholanda Stanberry
2011
578
2012
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Tween/Teen
Afterschool Programming
Programming
Educational Development
Collegiate Tutors | Homework Assistance | Web-Based
Subject Support | College Preparatory
Community Awareness & Involvement
Conflict Resolution Training | Anti-Bullying | Service Learning
| Gang Resistance | Digital Media Arts
Investment in
Tweens/Teens
$180K
Health & Personal Development
Tennis | Soccer | Instructional & Recreational Swim |
Organized Recreational Activities | Aerobics & Dance | Health
Workshops | Goal Setting
Tweens/Teens Served
100
Economic Development
0
Financial Literacy | Entrepreneurial Education | Exposure to
Career Options
2011
2012
18
Adult Programming
Programming
General Education Diploma (GED)
Rosel Fann | Grove Park | Ben Hill
2011: 13 of 43 Students received GEDs
(31% Success Rate)
2012: Currently Enrolling
“Thank you to the City
of Atlanta. Because of
your program, I was
able to receive my
GED. Now I am
working to provide for
my family…”
~ Atlanta GED Recipient
Health & Fitness
Zumba | Spin | Line Dance | Aerobics | Body
Sculpting
Technology
Investment in Adults
$36K
Web-Based Learning | Access to Computer Lab
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Senior Programming
Programming
Financial Literacy
Identity theft Protection Workshops | Online Banking
Assistance | Education of Changes to Senior Services
Recreation & Leisure Activities
Arts & Crafts | Local and Regional Trips | Games | Socials|
Special Events
Investment in Seniors
$115K
Health & Fitness
Health Fairs | Wellness Workshops | Aerobics & Dance |
Health Workshops | Fitness Clubs | Water Aerobics
Seniors Served
863
Technology
Computer Literacy | Introduction to Global Positioning
Systems (GPS) | Social Media Literacy
250
20
2011
2012
Therapeutic Programming
Programming
Academic Reinforcement
Inclusive Afterschool Programming | Literacy Enrichment
Health & Fitness
Investment in Special
Needs
$29K
Goal Ball | Special Olympics | Beep Kickball | Beep Baseball |
Special Events | Growth & Fine Motor Skills
Special Needs Served
Recreation & Leisure Activities
Monthly Socials | Field Trips | Theatre | Fitness Clubs
60
2011
85
2012
21
Camp Best Friends Summer Program
Programming
Educational Enhancement
Character & Leadership Development
Investment
Health & Fitness
$985K
Cultural Enhancement
Total Sites
Traditional Sites
23
Total Participants
7
Freedom Schools
4
Teen Sites
4
Specialty Sites
6
Center of Hope Sites
2
1,976
2011
2,331
2012
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Athletics and Aquatics Programming
Athletics
Youth Athletics Program
 Football- 1,200 participants
 Basketball- 1,500 participants
 Baseball- 150 participants
 Soccer Program (outside leagues)
 Tennis Program (summer only)
Adult Athletic Program
Adult Basketball | Softball Leagues
Aquatics
Youth Aquatics Program
Dolphins Swim Team | Developmental Swim
League | Swim Lessons | Water Aerobics |
Aqua Zumba
Adult Aquatics Program
Senior Water Aerobics | Hydrotherapy |
Aqua Zumba
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The chains are broken, now there is…
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Contact Information
Corliss R. Davenport
5290 Sandy Shores Court
Lithonia, GA 30038
Home: (770) 981-1795
Mobile: (770) 882-7461
Email: [email protected]
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