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Intro To PowerPoint

• Introduction • Basics • Design • Tips and Tricks 2

Introduction

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Introduction What is PowerPoint?

• PowerPoint is used primarily for presentations • It lets you present text, pictures, and information easily and can make it look professional 4

Introduction PowerPoint Isn’t…

• A word processor • A program for spreadsheets • A graphic editor 5

Basics

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Basics

• Overview of PowerPoint • Using layouts 7

Overview of PowerPoint

This is the default PowerPoint window 8

Overview of PowerPoint

• First, toolbars; – There are four major toolbars used in PowerPoint • The General and Formatting Toolbar • The Attribute and Insertion Toolbar • The Overview Toolbar • The Layout Toolbar 9

Overview of PowerPoint

- The General and Formatting Toolbar Top bar contains buttons such as: New, Open, Save, Attach, Print, Spell Check, and can also be used to insert Tables, Graphs, and Links for the Internet Bottom bar contains buttons such as: Font Type, Font Size, Bold, Italicize, Underline, Align, Colour, Slide Design, and New Slide 10

Overview of PowerPoint

- The Attribute and Insertion Toolbar This toolbar, located at the very bottom of the PowerPoint window contains: Draw Options, AutoShapes, Text Boxes, Word Art, Insert Picture, Colour Options, 3d-Options, Line Width, Tables, Vertical Alignment, and Distribution Options.

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Overview of PowerPoint

- The Overview Toolbar This toolbar, located on the left, allows the user to view what slides they currently have. There are two different viewing settings: - Slides View - Outline View Slides view lets you see a thumbnail of each slide graphically. Outline view lets you see a text representation of each slide.

Slides View Outline View 12

Overview of PowerPoint

- The Layout Toolbar This toolbar, located to the right, is used to change the look and feel of your slideshow using pre-made layouts.

There are layouts designated specifically for text, content, or just other.

There are also colour, and animation layouts.

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Overview of PowerPoint

• Basic Insertions – Text boxes – Pictures – Tables – Charts – Shapes 14

Overview of PowerPoint

• Text Boxes – You add a text box by clicking the text box button on the Insertion and Attribute Toolbar at the bottom – Just click and drag how big you want the text box – You can change the font type, size, and colour after making a text box Example of the text box button 15

Overview of PowerPoint

• Pictures – Adding pictures is done by clicking on the Insert Picture button on the bottom toolbar – You can also add pre-defined clipart by clicking on the Insert Clipart button, which is also on the bottom toolbar An example of the Insert Clipart and Insert Pictures buttons, respectively 16

Overview of PowerPoint

• Tables – Tables are added by clicking on the Insert Table button on The General and Formatting toolbar at the top – Just click and drag to make the tables you wish Example of the Insert Table Button Example of a table 17

Overview of PowerPoint

• Charts – Charts are added by clicking the Insert Chart button on the top toolbar – A spreadsheet file will open up and let you input different values Example of the Insert Chart button 18

Overview of PowerPoint

• Charts con’t Example of spreadsheet that pops up when the Insert Chart button is pressed

90 80 70 60 50 40 30 20 10 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

Example of a finished chart

East West North

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Overview of PowerPoint

• Shapes – Shapes are on the bottom toolbar, just click, and drag on the slide to make them as big or small as needed – There are many shapes, ranging from lines and arrows to stars and banners Example of the different shape buttons.

Autoshapes, lines, arrows, squares and circles.

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Overview of PowerPoint

• Shapes con’t – The AutoShapes button has many different shapes within it Example of the AutoShapes button Example of AutoShapes 21

Using Layouts

• The Layout Toolbar lets you select pre made templates for slides • There are many different templates relating not only to text, but also pictures and objects which you can insert Examples of the Layouts 22

Using Layouts

• This is an example of a slide layout. Notice the text is situated on the left half, while the content (table and picture) are on the right Table!

Table!

Table!

Table!

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Using Layouts

  There are also design schemes and colour schemes available for slides. This slide is an example of a colour scheme You can choose to change selected slides, or the total slideshow 24

Design

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Design

• WordArt • Sound and Movies • Animation 26

Design

• WordArt – WordArt can be created by clicking on the Insert WordArt button on the bottom toolbar – WordArt gives a unique look to titles or any text Example of the WordArt button Example of the WordArt gallery 27

Design

• WordArt con’t – WordArt has pre-defined styles for you to choose from – For example; 28

Design

• Sound and Movies – Sound and Movies can be added to slides by clicking Insert > Movies and Sounds – Sound can be configured to run in the background – Movies can be configured to start on click, or on a new slide 29

Design

• Animation – Animation lets you choose the transition from one slide to the next – You can select animation by right clicking on the slide you are currently working on and clicking on “Slide Transition” – An example of a slide transition: 30

Design

• Slides (con’t) – There are also Animation Schemes that not only make the slide transition animated, but incorporates text on the slide into the animation – You can find Animation Schemes by clicking Slide Show > Animation Schemes – An example of an Animation Scheme: Example of how to select Animation Schemes 31

Design

• Animation (con’t) – You can apply the animation to the master slide, or all the slides in the slideshow Example of what the Animation Scheme toolbar looks like 32

Tips and Tricks

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Tips and Tricks

• Key Shortcuts • AutoContent Wizard • Fill Effects • Custom Animation • Linking to Another PowerPoint Presentation 34

Tips and Tricks

• Key Shortcuts – When viewing the Slideshow • To return to the first slide :

1 + ENTER

• To go to any slide

number

:

number + ENTER

• To end a slide show :

ESC.

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Tips and Tricks

• Key Shortcuts (con’t) – Not viewing a Slideshow • To move ahead one slide : [

Page Down

] • To move back one slide : [

Page Up

] • To create a new presentation file :

CTRL+N

• To open a presentation file :

CTRL+O

• To close a presentation file :

CTRL+W

• To save a presentation file :

CTRL+S

• To quit PowerPoint :

ALT+F4

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Tips and Tricks

• AutoContent Wizard – Under the New Presentation option (select it from the top arrow on the right toolbar) and select “From AutoContent Wizard” – This is the easiest way to create a slideshow – Just follow the steps 37

Tips and Tricks

• AutoContent Wizard (con’t) Example of the AutoContent Wizard prompt 38

Tips and Tricks

• AutoContent Wizard (con’t) 39

• Fill Effects

Tips and Tricks

– Background • Right-click, and select ‘Background…’ • When a window pops up, click on the drop-down box, then click “Fill Effects…” Another pop-up window will appear 40

Tips and Tricks

• Fill Effects (con’t) •

4 Tab Menus

Gradient Texture Pattern Picture 41

Tips and Tricks

• Fill Effects (con’t) Example of Gradient Fill Effect Example of Texture Fill Effect Example of Pattern Fill Effect Example of Picture Fill Effect 42

Tips and Tricks

• Custom Animation – Using Custom Animation you can add effects manually – Select Custom Animation from the top arrow on the right toolbar Example of how to find Custom Animation 43

Tips and Tricks

• Custom Animation (con’t) – You can choose three types of animation; • Entrance • Emphasis • Exit – This can only be used on objects, not total slides – The next slide will demonstrate the use of a Custom Animation to display a picture Example of Custom Animation options 44

Tips and Tricks

• Custom Animation (con’t) – Notice it has three parts: entrance, emphasis and exit – Custom Animation can make this happen at the beginning of the slide, or in this case, by mouse click 45

Tips and Tricks

• Linking to Another PowerPoint Presentation • A button can be configured to link one presentation to another using a feature called "action button" • Go to ‘Slide Show’ menu, ‘Action Buttons’ submenu, and select an appropriate button • Create the button in an adequate size. You should be able to modify the button using ‘Format AutoShape’ feature, just like a normal picture or a shape • When the ‘Action Settings’ window pops up, click on ‘Hyperlink to’ drop-down box. Scroll down and choose ‘Other PowerPoint Presentation’ 46

Tips and Tricks

• Linking to Another PowerPoint Presentation (con’t) – This feature also allows you to have a button that will operate an internal slide changes, open a program that is not related to PowerPoint, or add a web-hyperlink – You may also set the action to operate when the button is clicked on, or as soon as the cursor reaches the button 47

The End

• For more information on PowerPoint, please visit The ACO Help-Desk in PAS 1077, or call us at Ext. 33190 • There are previous seminar material at; – http://aco.uwaterloo.ca/ • Click on Facilities and Services > ACO Training Courses > Microsoft PowerPoint 48