Transcript Contractor Assistance Visits - Set Aside Alert

U.S. General Services Administration
Federal Acquisition Service
The NEW MAS Report Card
Maura Kortlang
Walter Eckbreth
Supplier Management
Federal Acquisition Service
Contents
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Alphabet Soup
Supplier Management Organization
MAS Program 1995-2006
CAsI and the CAV – Today and Tomorrow
Federal Acquisition Service
Alphabet Soup
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MAS – Multiple Award Schedules
IFF – Industrial Funding Fee
72A – Contractor Report of Sales
PCO – Procurement Contracting Officer
ACO – Administrative Contracting Officer
IOA – Industrial Operations Analyst
CAsI – Contractor Assessment Initiative
CAV – Contractor Assistance Visit
Federal Acquisition Service
Supplier Management Organization
• Central Office – program management,
guidance and oversight
• Four regional offices - Boston, Atlanta,
Chicago, San Francisco
• Contract Administration by ACOs
• Coordination of IOA operations
• IOAs in field locations throughout the U.S.
Federal Acquisition Service
MAS Program - FY 1995-2006
40
35
30
25
Contracts (000)
20
Sales ($billion)
15
10
5
0
Fiscal Year
Federal Acquisition Service
Evolution of the MAS Report Card
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1995: ACO monitoring sales & IFF
1997: Pilot - IOA review of 72A/IFF
1999: Internal CAV process
2002: CAsI Report Card
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Target audience is PCO and contractor
Combines CAV data with ACO input
Two reviews during 5 year contract term
Focus on process review
• 2007: CAsI Next Generation is coming!
Federal Acquisition Service
IG Audit vs IOA CAV
• Subpoena power
• Lengthy data
collection and analysis
• Focus on pricing
issues
• Complete review of
transactions
• Pre-award or postcontract
• Looking for mistakes
• No subpoena power
• Short visit and quick
turnaround
• Review of many
compliance areas
• Process review and
data sampling
• Pre-expiration and
mid-term reviews
• Helping contractor
succeed
Federal Acquisition Service
CAsI and the CAV - Today
• CAsI Report Card includes 27 topics
• 10 are ACO input
• 17 come from IOA’s CAV report
• Determination of overall rating:
• All 27 positive = Outstanding
• 22-26 positive = Successful
• <22 positive = Unsuccessful
Federal Acquisition Service
CAsI and the CAV – Tomorrow
• Scheduled implementation - Summer 2007
• 26 evaluation topics
• Some differ from current CAsI topics
• 8 are ACO input - 18 from CAV
• More complex determination of overall rating
• Not punitive
• Opportunity to improve
Federal Acquisition Service
NEW Report Card – Mandatory Elements
If all Critical Elements are met: failure in one (1) item in
Mandatory Elements will result in a VERY GOOD rating;
failure in any two (2) or three (3) items from this section
will result in a SATISFACTORY rating; failure to meet
four (4) or more items in Category 2 will result in a
MARGINAL rating.
Federal Acquisition Service
NEW Report Card – Mandatory Elements
1. Timely Reporting of Sales
2. Timely Remittance of IFF
3. Advantage! Up to date
4. Timely delivery
5. Honor warranty
6. Accepts Purchase Card
7. Contract Admin information up to date
8. Name Change/Novation
9. Free of Cure Notices
10. Participating Dealer listing up to date
11. Prompt Payment terms
Federal Acquisition Service
NEW Report Card – Critical Elements
Failure to meet any one (1) of these items will result
in a rating of SERIOUS CONCERNS EXIST
Federal Acquisition Service
NEW Report Card – Critical Elements
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Scope of contract
Trade Agreements Act
Using the current pricelist
Accurate sales tracking system
Meeting the minimum sales criteria
Process for monitoring "basis of award" customer
Charging customers the contract price or lower
Economic Price Adjustments
Achievement of subcontracting goals
Federal Acquisition Service
NEW Report Card – Above and Beyond
EXCEPTIONAL rating: Must be Very Good and no
more than one (1) failure in this group
Federal Acquisition Service
NEW Report Card – Above and Beyond
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Proactive with products & services
Accept purchase card over micro-purchase
Using e-Tools
Second tier BPA pricing
Teaming Arrangement documentation
Free from Bankruptcy
Federal Acquisition Service
Questions?
Walter Eckbreth
[email protected]
Phone: 703-605-2507
Maura Kortlang
[email protected]
Phone: 703-605-2525