Transcript Jefferson County Public Schools Title I

Title I
Supplemental
Educational Service Training
September 19, 2012
The main purpose of supplemental educational services is to:
•increase the academic achievement in reading/language arts or mathematics
as well as English language proficiency for students with limited or no English
proficiency of eligible students as measured by the State's assessments.
•enable these children to attain proficiency in meeting the State academic
achievement standards.
Agenda:
•Introductions
•Identified Schools, Students and Calendar
•Selection Committee Process for SES Providers
•Student Identification and Enrollment
(SLP and SSR)
•Invoicing
•Code of Ethics
Contract Information
Barbara Ruley
303-982-6757
Invoicing Information
Linda Wright
303-982-6597
[email protected]
[email protected]
Providing Tutoring Services
to Eligible Title I Students
Program Overview and
Vendor Coordination
Laura Herrera
303-982-0831
[email protected]
Title I Director
Linda Reyes-Quinonez
303-982-7397
SLP and SSR
Adriana Hernandez
303-982-6708
[email protected]
[email protected]
http://www.jeffcopublicschools.org/programs/title_I/vendor.html
Jeffco Title I Schools on School
Improvement
SCHOOL NAME
PRINCIPAL
SCHOOL ADDRESS
Arvada K-8
Susan Chapla
5751 Balsam St.
303-982-1240
Molholm Elementary
303-982-6240
Arvada, CO 80002
John D’Orazio
6000 W. 9th Ave.
Lakewood, CO 80214
Eligible Students for Second
Window Tutoring
We have identified 719 students.
Assurances:
How will WE be sure that
all students that apply
receive services?
Jeffco 2012-2013 Teacher District
Calendar
http://www.jeffcopublicschools.org/calendar/index.html
TUTORING DATES TO REMEMBER
• November 19-23: No school
• December 24-January 8: No school
• TCAP: February 20 -21: 3rd Grade
Reading
• TCAP: March 4 - 15
• March 25 – April 1: No school
• May 29: Last day of school
Barb Ruley
Jeffco Purchasing Agent
Selection Process, Amendment and
MOA
[email protected]
303-982-6757
SES Selection Process
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Received CDE’s approved provider list (approx. 50)
Jeffco contacted providers on CDE’s list and requested that the provider send a notice of
intent to service our district. (approx. 30)
Jeffco selection team removed all providers with “notice of performance” indications by CDE.
Providers that confirmed their interest in servicing Jeffco were emailed an agreement,
criminal background check and building use form. These were to be completed and returned
in an original format by the indicated due date and time. (approx. 20)
Providers with completed agreement, provided required insurance and signed criminal
background check were presented to two separate parent and school staff selection
committees. Each selection committee was taken through the complete process above and
approved the process.
The selection committee reviewed all company information provided on the CDE website
and/or by the provider and was instructed to select at least three providers.
This is the process we used to select the group of providers.
Adriana Hernandez
SLP and SSR Questions
[email protected]
303-982-6708
Student Identification and
Enrollment
• Process Flow Chart & Title I
Forms/ Documents
•
Providers’ Check List
•
SES Parent Survey
Student Identification and Enrollment Process Data Flow
Forms
Provider Selection Form - PSF
Student Service Record - SSR
1. Families receive Provider Selection Forms
(PSF’s) from Schools.
Student Learning Plan – SLP
2. Families turn in filled out PSFs to Title I office.
11. Records filed
3. Student
qualifies and is
assigned to
chosen provider
YES
NO
Family is informed
Title I staff reassigns
student to different
provider
10. Title I Data Dept
receives SSR for
assessment review.
Jeffco Schools
Title I
4. Title I Data Dept. sends SSR to Provider
NO
5. Provider requests
password and reviews
SSR.
8. Title I Data Dept
receives SLPs,
updates student’s
records and informs
Title I Financial
Secretary
6. Provider
agrees by
requesting
SLPs via
confirmation email to Title I
Data .
Tutoring
Provider
YES
7. Provider receives
SLP forms, completes
them, obtains
signatures and submits
them to Title I Data
Dept. within two weeks
of tutoring service
beginning.
9. Provider turns in
the SSR spreadsheet
with all the students’
performance
information up to 15
days after services
are complete or
before May 31, 2013.
2010-2011 SUPPLEMENTAL EDUCATIONAL SERVICES
PROVIDER SERVICE PROCESS CHECK LIST
Chronological Checklist:
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Received Student Service Records (SSR) spread sheet.
Requested SSR password
Reviewed and approved SSR student list. (If unable to provide services to students, inform Jeffco Title I
Data Department via e-mail ASAP so students may be reassigned.)
Requested Students Learning Plans (SLP).
Ensure that all SLP’s are completed, signed and dated by parents and provider. (Incomplete SLPs will not
be processed that includes students with missing SLPs) And will not be paid.
SLP’s sent to Jeffco Title I Data Department within two weeks of start date for tutoring services. (via e-mail
as PDF document to [email protected] or via regular mail to Adriana Hernandez, 1829 Denver
West Drive Bldg 27, Golden CO 80401)
Inform Jeffco Title I Data Department of dropouts within two week of incident.
Registered students’ tutoring performance information in the SSR.
Sent SSR via e-mail to Jeffco Title I Data Department within two weeks of last session or before May 31,
2013
Received SSR e-mail confirmation from Jeffco Title I Data Department.
FINAL Deadline to submit all completed SSR is Friday, May 31, 2013
Linda Wright
Invoicing & Questions
[email protected]
1829 Denver West Dr., Bldg. 27
Golden, Colorado 80401
303-982-6597
Mail an ORIGINAL invoice on
company letterhead with the
following information:
Invoice date
“Remit to” address
Dates of Service
Description of Service (location of tutoring, number
of hours, etc.)
Total amount to be reimbursed
Assessment Charges
Jeffco can reimburse providers for pre and postassessment hours providing these hours are within
the hours contracted with CDE and providing they do
not exceed Jeffco’s per pupil allocation.
In addition to the invoice, we are requiring that you
attach the OMNI District Billing Report each month
as evidence of the students that you provide
services to.
To recap, please submit an original invoice and the
OMNI District Billing Report monthly to the Title I
Office.
Monthly billing to Jeffco office BY:
15th of every month
Jeffco’s payment terms are net 30.
PLEASE: Do not email invoices
Send only originals
FINAL INVOICES DUE
TO THE TITLE I OFFICE
BY: June 14th, 2013
NO EXCEPTIONS
CODE OF ETHICS
http://www.cde.state.co.us/FedPrograms/dl/imp_ses_code.pdf