Transcript Department Safety Coordinator Training

Department Safety
Coordinator Training
Summer/Fall 2005
Welcome EH&S Associates
 Topics
1.
Risk Management & Workers’
Comp
2.
Emergency Preparedness/
Emergency Management
3.
Open Forum
Workers’
Compensation
Susan Johnston
[email protected]
x40136
YESTERDAY…
Injured UCSD campus employees were required to
call the Workers’ Compensation office to report any
work-related injury or illness, so the WC office
could initiate the Report of Injury form.
Injured employees were also responsible
for informing their supervisor of the
injury/illness.
TODAY…
Employees will NO LONGER call the Workers’
Compensation Office to report their injuries.
(They are still welcome to call with questions)
EMPLOYEES ARE TO:
Immediately inform their supervisor of the injury, and
Complete the Incident Report form and FAX the form
to the Workers’ Compensation Office within 24 hours.
Immediate Notification
If completion of the form by the supervisor or
medical provider will delay the form being
faxed to the Workers’ Compensation Office
within 24 hours – THEN
Initially fax the front page of the form (Employee
Section) (Required information is a bold)
And then fax the completed form ASAP!!!
Patience Please…
While the Workers’ Compensation office is:
 Educating the campus community of the changes
(form and new reporting procedures)…
We will be in a state of flux and
transition for a few months
In a Perfect World
1.
Employee is to obtain Incident Report form


hard copy from department
downloaded from http://blink.ucsd.edu/go/workerscomp
and then
complete the Employee Section of the form.
(If Employee is unable to initiate processing of Incident Reporting
form, supervisor is to start the process and forward the form
within 24 hours to the Workers’ Compensation Office.)
Perfect World- continued…
2. Supervisor completes the Supervisor Section
If no medical treatment is required at this time, the form is to
be Immediately faxed to the Workers’ Compensation
Office
858.534.5202
PW still continued…
If medical treatment IS required:
Employee should bring the form to the medical facility AND ask the
physician to complete the MEDICAL SECTION
•
Employee must then fax the completed form to the WC office
IMMEDIATELY.
But what if….
get form??
get treatment??
What if the injured employee needs to
seek medical treatment, but is unable to
obtain “the form” prior to seeking medical?
What Should the Employee Do?
Go to Thornton Emergency Room and
obtain medical treatment –

Thornton ER will have the forms available
Obtaining necessary medical treatment is the
1st PRIORITY!!
Then what?
If employee is able to return to work
after receiving medical treatment…
All parties should complete the form and then
fax it IMMEDIATELY to the WC office
858.534.5202
What if…
Employee is NOT able to return to work
after receiving medical treatment:

Employee must immediately notify the
supervisor or departmental contact person to
complete the form to the best of their ability,
and

The supervisor or department must
Immediately fax the form to the
WC office
858.534.5202
Rapid Reporting of Incidents…
 Is absolutely key to assuring:

Good medical recovery (so authorization for
further testing or treatment won’t be delayed)
Reducing lost days
 Overall costs
 Litigation

Risk
Management
Diana Olson
[email protected]
x43820
Risk Management:
Blink-Based (Information) Resource
Risk Management is a division of EH&S
 On Blink click Safety tab, then Risk Management
on the left http://blink.ucsd.edu/go/riskinsurance
 We have 32 different insurance programs we
manage, some self insured some bought
 There is also automatic coverages and by request
coverages
 Also included in our services are handling business
Lawsuits and Subpoenas served to the University

UCSD Driver Responsibilities
 All drivers of UCSD vehicles should receive this
page (available on our Blink Page under Forms)
 Risk Management can come to staff meetings and
present this in about 20 minutes
 Any drivers that have gotten into accidents should
take this training or fleet service training as a
retraining
 There are two Staff Education courses that cover
this material too (What you don’t know might bite
you and Cars & Property: Your Personal Risks)
How To File A Fire or Flood Claim
 Call Risk Management to report the incident

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as soon as possible
This page can be found on our Blink site
under How to
Reimbursement may be available to recoup
costs incurred
There are exclusions to the self insured
property program and deductibles
If certain procedures aren’t followed,
reimbursement may not be available
What To Consider When
Planning A Field Trip
 This list is available on our Blink Site under How to
 Any activity off campus is considered a Field Trip
 Where are you going? How are you getting there?
Other precautions
 Waivers are necessary
 Deductibles may be charged to a department if not
planned properly and an incident occurs
 Risk Management can present this training at your
department
Indemnification Wording &
Certificates of Insurance
 Anytime we deal with an outside entity,
whether coming on Campus or using their
services, a High Value Purchase Order should
be used
 Purchasing will make sure Certificates are
obtained and mutual indemnification wording is
used
 Departments may be responsible for incidents
if Certificates and indemnification wording is
one sided against The Regents
 i.e..-Truck rentals, Hotel rentals, Off
campus visits to locations, Caterers, Bus
rentals, Equipment rentals, etc.
Dealing with Emergencies
at UCSD
Beth Maples
[email protected]
x43823
Agenda
 Programs in Place
 Emergency Response Protocol
 What You Can Do To Prepare
 Initiatives/Next Steps
Programs
 Campus & Departmental Emergency Plans
 Emergency Operations Center
 Policy Group
 After Hours Duty Responders
 HAZMAT Team
 Crisis Communications
 Department Emergency Action Plan
 Regional Emergency Response and Emergency
Supply Containers
 Exercises and Training
Emergency Response Protocol
During Normal Business Hours
UCSD PD Dispatch
PD Chain of Command
VC Business Affairs
Chancellor
Emergency Response Protocol
After Normal Business Hours
PD Dispatch
After Hours Duty Responder
Policy Group
EOC Management
Chancellor's Council
Recent Events
October 2003 Wildland Fires
What can you do to prepare?
 Identify Department Safety Coordinator
 Emergency Action Plan: Address evacuation,
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assembly areas, instructions on what to do during
specific emergency situations (fire, earthquake,
flood, bomb threat, etc)
Has your department “plan” been communicated to
you?
Phone lists for faculty, staff & lab personnel
Development of safety teams within your department
Assemble emergency kits for home, work & car(s)
Contact me for assistance with emergency plan?
Regional Emergency Response &
Supply Containers
 Regional map on Blink
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Regions vs. Zones
CERT: Community (Campus) Emergency
Response Team
 Training held at UCSD in January
 Outreach to campus
 Emergency supply containers
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Currently being refurbished, replaced &
restocked
Locations
Access after an emergency
Automatic External Defibrillators
 AED Locations on campus
 CPR/AED Training
Initiatives/Next Steps
 Communicate Need for Preparedness, Raise
Awareness
- September as Campus Preparedness Month
- Development of CERT
-Assist DSC’s with Emergency Action Plans
- Automatic External Defibrillator (AED) Training
 Conduct Emergency Exercise
- Scheduled for Tuesday, November 15th , 2005
http://blink.ucsd.edu/menu/emergency
Emergency Response Field
Exercise 8/20/2004
DSC Program
Rich Belmontez
[email protected]
x25974
Prioritization of EH&S Web-Based
Tutorials - August 2005
I.
Already Developed:
1. Ergonomics
2. Hazardous Materials / Laboratories
3. Hazardous Materials / Shop
4. Bloodborne Pathogens
II. Current Priorities:
1. General Injury and Illness Prevention Program (IIPP)
2. Back Safety
3. Injury and Illness Prevention Program (IIPP) / Lab Safety for
Professionals (LSP)
4. Medical Provider Network Training
5. Fire Extinguisher Use
Department Safety Coordinator
Certificate
The Department Safety Coordinator (DSC) Certificate is intended to improve workplace
safety culture by enhancing human relation skills and knowledge, and by exposure to a
broad array of Environment, Health, and Safety courses. The certificate focus is
development of essential, safety leadership competencies such as facilitating,
communicating, planning, goal setting, problem solving, and decision making.
Safety coordinators are designated by the department or work unit supervisor, manager or
principal investigator; please visit the related Blink page to find out more about safety
coordinators.
Enrollment eligibility: You are eligible to participate in this certificate if you currently
provide safety coordinator duties to your department/work unit, or if you desire to improve
leadership skills and knowledge in the area of occupational and environmental health and
safety.
Certificate requirements: If you enroll in the certificate program, you are expected to take
these courses:
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Computer Ergonomics
Hazardous Waste Training
Risk Management: What Might Bite You
Department Safety Coordinator Training
Fire Extinguisher Training
Environmental Stewardship
Model for DSC Resource Page on Blink
Terminology
 DSC- Department Safety Coordinator
Lower hazard, non-shop/studio, non-lab/research
 ASC- Area Safety Coordinator
 Higher hazard, shop/studio, lab/research
 DSO- Department Safety Officer
 Official department capacity; professional ASC/DSC
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Medicine
Bioengineering
Pathology
Physics
Chem/Biochem
SIO
Biological Sciences
Good Fortunes