Transcript Slide 1

Fall Quarter
Department Chair Forum
October 30, 2008
Elizabeth Lord
Vice Provost for
Academic Personnel
Agenda
Clarifications to The Call – Elizabeth Lord
Miscellaneous AP Issues – Elizabeth Lord
AP Policy Updates – Katina Napper
Faculty Diversity – Marlene Zuk
eFile Updates – Chuck Rowley & Eric Martin
Corrections to The Call
A complete list of corrections to The Call is
available on the Academic Personnel
website.
http://academicpersonnel.ucr.edu/academicreviews/FacCall/index.php
Clarifications to The Call
Appraisal &
Quinquennial Votes –
Each eligible department
member must vote on
each possible outcome.
For Appraisals the possible
outcomes are: Positive,
Qualified Positive and
Negative. For
Quinquennials the possible
outcomes are:
Satisfactory and
Unsatisfactory.
Examples
Appraisal
Eligible
Positive
Qualified Positive
Negative
Unavailable
Abstain
6
1
2
2
1
0
Quinquennial
Eligible
Satisfactory
Unsatisfactory
Unavailable
Abstain
10
4
6
0
0
Clarifications to The Call - continued
220 Process – This is in reference to APM
220-80-j Preliminary Assessment
Procedures. A procedural guideline is
available on the Academic Personnel
website. It serves to clarify and describe the
220 process. It will also be attached to the
220 response letter from APO for guidance.
http://academicpersonnel.ucr.edu/academicreviews/FacCall/index.php
Clarifications to The Call - continued
Sabbatical Reports
APM 740-97 “Within ninety calendar days
following return from leave, the recipient of a
sabbatical leave shall submit to the Chancellor
a concise report…The report shall become a
part of the supporting materials submitted with
any proposal for subsequent promotion or merit
increase.”
During the review period, sabbatical leave reports are:
Not Due o On file and available upon request o Not on file (include explanation) o
Miscellaneous AP Issues
Announcement Procedures
1.
2.
3.
The administrative decision on the candidate’s file
will continue to be communicated to the Chair
through the Dean (Announcement Letter)
Additionally for positive outcomes, the candidate will
receive a letter from the VPAP on the action including
the new salary, no earlier than 10 days after the
announcement. The Chair, Dean and Academic
Senate are copied.
For negative outcomes, the candidate will also
receive a letter (Reasons Letter) from the VPAP no
earlier than 10 days after the announcement.
Miscellaneous AP Issues - continued
Winter and Spring Forum dates:
Thursday February 12, 2009 and Thursday May 7, 2009
Faculty Awards
Senate Faculty Searches:
Senate Faculty Number:
45 this year
Returning and New Faculty as of October 28 is 719
Projected total for this year is 725
The Call due dates
File tracking report
Miscellaneous AP Issues - continued
The Call Due Dates
Personnel Review Action
Promotion to Associate Professor
Date due in
Deans' offices
Dec 8, 2008
Date due in
APO
Jan 19, 2009
File Entries* as of this date
Sep 30, 2008
7th year promotion to tenure files may
be updated continuously. Other
promotion to tenure files may be
updated until February 28, 2009.
Advancement to Above Scale
Advancement to Professor Above
Scale: Extramural and student letters
may be received to November 1, 2008
Appraisal
All actions
All actions
Sep 30, 2008
Merit
25% due by
Nov 17, 2008
25% due by
Jan 5, 2009
Appraisal files may be updated until Feb
28, 2009
50% due by
Dec 15, 2008
50% due by
Feb 9, 2009
Promotion to Full Professor,
Advancement to Professor VI and
Career Review: Extramural and student
letters may be received to November 1,
2008
75% due by Jan
19, 2009
100% due by
Feb 23, 2009
75% due by
Mar 9, 2009
100% due by
Apr 6, 2009
Quinquinnial Review
Promotion to Full Professor
Advancement to:
Professor VI
Within Professor Above Scale
Career Review
*All documents unless otherwise specified have a file entry date of September 30, 2008
2007-2008 NON-APPOINTMENT1
PERSONNEL REVIEW ACTIONS2
BY COLLEGE BY APO SUBMITTAL DUE DATE3
1
College
Review Files
Submitted to APO
ON or BEFORE the
CALL Final Due
Date
Row%
Review Files
Submitted to APO
AFTER the
CALL Final Due
Date
Row%
Total
AGSM
2
50%
2
50%
4
BCOE
22
69%
10
31%
32
BM
4
80%
1
20%
5
CHASS
61
57%
46
43%
107
CNAS
82
71%
34
29%
116
GSOE
4
57%
3
43%
7
Totals
175
65%
96
35%
271
Quinquennial reviews are omitted.
Data Source : APO Internal Tracking Sheet
3
07-08 Call APO Final Due Dates
January 18, 2008 - Promo to Tenure; Advance to Prof. A/S
April 4, 2008 - Appraisal; Merit; QQ's; Promo to Full; Career Review; Advance to Prof. VI and w/in Prof. A/S
2
2007-2008 Merits, Advance to VI, Appraisals, Career Reviews & Promotions to Full
Average Time at Review Above Departmental Level1
(no Ad Hocs needed)
15
7
15
6
CHASS
25
4
14
5
CNAS
0
5
10
Average Days in Dean's Office
1Data
15
20
25
Average Days at APO
30
35
40
Average Days at CAP
45
50
Average Days above CAP
Source: CAP File Tracking Tables and APO Internal File Tracking Sheet. Averages are based on 106 review files from CNAS and 85 review files from CHASS.
2007-2008 Promotions to Tenure & Advance to Above-Scale
Average Time at Review above Departmental Level1 *
13
22
44
8
9
CHASS
10
24
39
18
7
CNAS
0
10
20
30
40
50
60
70
Average Days in Dean's Office for Review
Average Days in APO
Average Days at Adhoc
Average Days at Dean after Adhoc
Average Days at CAP
1Data
80
Source: CAP File Tracking Tables. Averages are based on 7 review files from CNAS and 14 review files from
CHASS.
* Four of the review files reflected above are still in progress.
90
100
APM Updates
Revised APM 220-18-b(4) – Criteria for
Advancement to Professor VI and Professor
A/S
Revised APM 220-85-b, 335-10-a, 740-11-c
and the Rescission of APM-350
Revised Leave of Absence/Sick
Leave/Medical Leave (APM 710) policy and
new Reasonable Accommodation (APM 711)
and Medical Separation( APM 080) policy
AP Campus Procedure Updates
Interactive Process Draft
Quinquennial reviews
Adjunct Professor teaching requirements
On-line letters in recruitment
Resignation letters procedures
Hiring Toolkit and The Call – proposed
changes will be discussed in the Spring
Forum for 09/10 Call and Hiring Toolkit
AP Meetings & Training Updates
Associate Divisional Deans Luncheon
Quarterly CFAO meetings – to be scheduled
eFile training