Transcript Safety Program Requirements

The CAP Safety Program
Maj Malcolm Dickinson, CAP
Director of Safety, New York Wing
16 October 2004
Safety Program Requirements
1. Every unit must have a safety officer.
2. Every unit must have a safety program.
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Monthly briefings
Quarterly reports
Annual survey
3. Every unit must display safety forms
4. Every unit must report mishaps promptly.
1. Every unit must have a safety officer.
• Appoint the safety officer in writing. Keep on file either a
CAPF 2a or a Personnel Authorization list.
• When appointing a new safety officer, the squadron
commander must inform the group and wing safety
officers within ten days. (A simple memo or email is fine.)
• Qualifications for the safety officer position:
– Good judgment
– Conscientious about quarterly and annual reports
– If the unit has an aircraft, the safety officer must be a private
pilot.
– Each safety officer must complete the AFIADL “CAP Safety
Officer” Course. A new safety officer can begin the course after
being appointed.
2. Every unit must have a safety program.
There are three required parts to the safety
program:
• Monthly briefings
• Quarterly reports
• Annual survey
The unit can add more safety-related activities
if desired.
Unit safety program, part 1:
Monthly safety briefings
• Every unit must conduct a safety briefing at least once a
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month.
– If the unit does not meet in a given month, the
requirement is waived.
An attendance list must be made for each safety briefing.
– This could simply be the unit’s sign in sheet, or a blank
piece of paper giving the date.
If the unit contains any pilots, the monthly safety newsletter,
“The Sentinel,” must be used in the briefing.
Those who miss the safety briefing must review the
briefing materials and sign something saying they
have reviewed them.
The unit must maintain summaries of the last 12 months of
briefings at all times
Monthly safety briefings:
Excerpt from CAPR 62-1
• Safety Meetings. Ground and flying safety information will be briefed
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at unit meetings or scheduled safety meetings at least monthly.
In units with pilots and an active flying mission, the monthly Safety
bulletin published by National HQ [The Sentinel] will be briefed to all
personnel.
A roster of the individuals who attended the safety briefings will be
maintained.
Summaries of safety material presented will be made available for
review by those personnel not in attendance, that is, bulletin board
or reading file.
All personnel not present at the safety meeting must read
and initial these summaries. Summaries with attached
attendance rosters covering the past 12 months will be kept on file.
Unit safety program, part 2:
Quarterly Reports
• Every unit must fill out a quarterly report form.
– Currently we are using NYWF 94a for squadrons, and NYWF94 for groups.
– These forms will be replaced in the next month or two. When this occurs, a copy
will be emailed to every safety officer and unit commander.
• Attendance sheets for each safety briefing must be attached to the
quarterly report form.
• The quarterly report is sent (email, fax, or mail) to the group safety
officer. It must be sent NLT 5 days after the end of the quarter.
– For example, third quarter reports were due on 5 October.
• The group forwards the report to wing Director of Safety.
– Don’t send to Wing HQ - use Maj Dickinson’s home address, given on
the wing web site, safety page.
• Group safety officers do not hold all the squadron safety reports
waiting for one late squadron. They send what they have and let the
delinquent unit suffer the consequences.
Communication program to encourage units
to submit quarterly reports on time
Example: Fourth quarter reports due 5 January
• 15 December: director of safety sends email to all group
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and squadron commanders and safety officers saying
“your report is due in 20 days.”
31 December: email to the same people saying
“send your report to group now.”
5 January: squadron reports are due at group
15 January: Director of Safety sends email to nywg-info,
congratulating all units that have complied
31 January: “Delinquent list” is sent to wing commander
(list of units that have not complied)
Unit safety program, part 3:
Annual safety surveys
• Each unit must submit its annual survey to
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group NLT 5 January.
Use the new NY Wing form (form number TBA)
which will be sent to all safety officers and will
be available on the wing web site.
Submit the completed survey to the group safety
officer (by email, fax, or mail).
Keep a signed copy of the survey on file. It will
be checked during the next unit inspection.
3. Every unit must display safety forms.
• CAPR 62-1 requires the unit to display two forms at
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the unit HQ.
– CAPF 26 – hazard report
– FAA form 8740-5 – safety improvement report
Both of these are available on the NY Wing web site
If someone completes and turns in a form, the safety
officer must log it in and forward it to wing.
4. Report Mishaps Promptly
• What is a mishap
• How to report a mishap
• When to report a mishap
How do I know whether to report a
mishap?
• The definition of a mishap is given in CAPR 62-2
• If it is a bodily injury, use the list in CAPR 62-2 to
determine whether it is reportable or not
• New York Wing no longer modifies this list!
– Do not report “non-reportable” injuries
– Do not report typical maintenance issues
• If you have questions, call Maj Dickinson for help.
Do not make assumptions like “well, it’s on the
reportable list, but it’s happened to this cadet before,
so it’s not worth reporting.”
How do I report a mishap?
• Refer to CAPR 62-2 and follow the
instructions to the letter
• The NY Wing Supplement to CAPR 62-2
has the names and phone numbers to call
or email
• You must fill out a CAPF 78 and send it
(fax or email) within 48 hours.
Examples of Reportable Injuries
• Broken bones
• Lacerations requiring
• Poisoning of any kind
• All cases of heatstroke,
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sutures
Loss of consciousness
Insect bites resulting
in adverse reactions
Back injuries
exhaustion, frostbite, or
hypothermia
Dislocated bones/joints
Serious injuries to eyes,
ears, throat, or head
When do I report a mishap?
• Immediately – must be within 24 hours
• Penalties for failure to report can be
severe
• Report to both the wing commander and
the wing director of safety
• Report by phone, by fax, or by email
• Follow up with a CAPF78 within 48 hours.
Examples of Non-Reportable
Injuries
• Simple sprains,
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muscle pulls/spasms
Upset stomach, sore
throat, stiff neck
Minor nicks and cuts
Sunburn, poison oak,
etc.
Asthma attacks
• Fainting during drill
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exercises (unless heat
induced)
Non-reactive insect bites
Intentionally self-inflIcted
injuries
Minor sport injuries such
as black eyes, sore
muscles, etc.
Review
What does my squadron have to do to stay in
compliance with the safety program?
Answer: Four things.
What does my group have to do to stay
in compliance with the safety program?
1. Appoint a safety officer in writing.
Conduct a safety program, consisting of:
2. • Monthly briefings
• Quarterly reports
• Annual survey
Display the necessary forms at squadron HQ
3. Report mishaps promptly and correctly.
4.
The four most popular ways to get
into trouble with the safety function:
• Fail to file your quarterly reports
• Fail to attach attendance sheets
• Fail to file your annual survey
• Fail to report a mishap promptly
And the two surest ways to get into
trouble:
• Fail to maintain adequate clearance while
taxing
• Fail to stay proficient in nose-high, low-
energy landings on the centerline of the
runway
Closing remarks:
• If you see or hear that someone else is using
poor judgment (flying or doing other CAP
activities unsafely), talk to them and/or their
unit commander.
• If you notice an unsafe condition, fill out a CAPF
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26 and turn it in. It will go through squadron
and group all the way to the wing, and the
situation will have to be fixed.
If you have questions, ask.
Thank you for helping us bring our wing into
compliance with safety requirements.