Transcript OCIO 2.0 Application Development Branch Overview

Project Initiation Meeting
Presented By: << Delivery Manager >>
<< YYYY-MM-DD >>
Office of the Chief Information Officer
<< DTC >>
<< Project Name >>
Agenda









Introductions / Purpose
Solution Delivery Branch
SDLC Overview
Client Involvement
Branch Involvement
Roles and Responsibilities
Confirm Business Case and Scope
Project Approach
Next Steps
2
Introductions
 Welcome
 Purpose of this meeting
 Round Table introductions
 Name
 Area of expertise
3
Purpose of This Meeting
 Provide insight into the Solution Delivery
Branch
 Confirm Business Case and Scope
 Agree on Problem Statement
 Provide overview on Project Approach
4
Solution Delivery Branch
Solution Delivery
Projects (AD)
EA
PMO
ESD /
Client
Projects
Corporate
and GIS
EA – Enterprise Architecture
PMO – Project Management Office
AD – Application Delivery
ESD – Electronic Services Delivery
GIS – Geographic / Geospatial Information System
5
Solution Delivery Vision
“To enable the successful delivery of
innovative, supportable technology-based
business solutions for our clients by
providing vision, thought leadership and
strategic investment.”
6
Solution Delivery Organization
Natalie Templeman
Executive Director
(Acting)
Jack Balram
Director of PMO
Jamie Hutchings
Director of
Enterprise
Architecture
Vacant
Director of
Application Delivery
Linda Sloan
Director of
Application Delivery
7
SDLC: Quick Summary
Plan Objective
• Confirm scope
• Project Charter
• Detailed plan
• Risk Assessment
PH. 2
PHASE 1
CS
Assessment of
client request
Sample
Deliverables
• Business
Case
• Preliminary
Scope
• FISA
Objective
• PMO & EA
review
• Engage AD
• Confirm
sourcing
approach
• AS/Ops
Engagement
Sample
Deliverables
• PID
• PRO, WO’
• Initiation
Presentation
PHASE 3
Analysis
R
F
P
Plan
Objective
Initiate
Plan
Concept
- Communication Plan
- Kickoff
- Checklist
- Stakeholder Analysis
Design
Indicates Go / No-Go
Decision Point
PHASE 4
Execute
Implement
Objective
Objective
Objective
• Detailed
business
analysis
• AS/Ops
Engagement
• Detailed tech.
solution design
• AS/Ops Engagement
• Build/configure /
test solution
Sample
Deliverables
• Draft Transition
Agreement (TA)
• BRD
• Approval Papers
• Draft RFP
• Tender
• Pre-TRA
• P/PIA
Sample Deliverables
•
•
•
•
•
•
Final TA
DAD
Draft TRA
Draft OPM
Conversion Plan
Security Design
Review
• Revised Project Plan
PHASE 5
Sample
Deliverables
• Final TRA
• Test Plan
• Cots/Custom
Solution
• DR Checklist
• Client Acceptance
• UAT Plan
• Data Migration
Plan
• Implementation
Plan
• Post
Implementation
Support Plan
• Training Plan
Close
Support
Objective
• Implementation and
Transition
Objective
Sample Deliverables
Sample
Deliverables
•
•
•
•
•
•
•
•
•
•
•
•
•
VA
OPM
Support Plan
System Doc
Change Request
Application Build Book
Database Build Book
COA
Go Live
Communication
RFC
Server Build Book
Source Code
Service Desk Support
Guide
8
8
• Handover
• Project Closure
• Closure Report
• Vendor Review
• Lessons
Learned
8
Client Involvement
Concept
Initiate
PHASE 2
PHASE 3
Plan
PHASE 1
Design
Analysis
PHASE 4
Execute
Implement
PHASE 5
Close
Support
Level of Client Engagement
High
Low
Business Users
(Project Team)
End Users
Project Steering Committee
Project Sponsor
9
Client Involvement
10
SDLC: Branch Involvement
Concept
Initiate
PHASE 2
PHASE 3
Plan
PHASE 1
Design
Analysis
PHASE 4
Execute
Implement
PHASE 5
Close
Support
Level of Branch Engagement
H
L
CS
AD/EA/PMO
AS/Ops
Client Service (CS)
Information Management / Protection
11
High-Level
Roles and Responsibilities
 Project Steering Committee
 Project Sponsor
 Business User(s)
12
Project Steering Committee
 Provide overall guidance and strategic
direction
 Promotes success of project
 Reviews the budget and project plans
 Reviews and approves Project Scope
changes
 Clears obstacles to progress
 Provides guidance to deal with Risks and
project constraints
13
Project Sponsor
 Responsible to ensure business objectives will be
achieved
 Provides support from the Department (Business)
perspective
 Promote and maintain focus on the desired project
outcome from the point of view of the end-users
 Ensures Department commitment and communicates
project progress to executive management
 Provides support to the Project Manager
 Enable project success by ensuring that Scope is
managed effectively
 Chair Project Steering Committee (assigned delegate)
14
Business User(s)









Involved throughout project (part time or full time)
Provides input into detailed project planning
Provides knowledge of business processes
Engaged in requirements gathering and confirmation
Resolves business issues and escalates issues to the
Project Manager as needed
Performs UAT testing, assists with training and project
documentation
Become super-users for new solution
Develops policies and procedures required for new
solution
Provides first level of support for new solution
15
Confirm Business Case &
Scope
 << Review and confirm the business case,
scope, and/or problem statement for this
project. This information comes from the
PID. >>
16
Overview on Project Approach
<< Customize this slide for this project >>
 PASR / Work-Offer / RFP
 Project Kick-off
 Detailed Project Plan
17
Detailed Project Planning
 Project Kick-off - Successful Vendor
 Validate the business case, scope and approach
 Complete stakeholder analysis
 Complete detailed Project Plan
 Prepare project Communications Plan
 Complete Project Charter
 Obtain all sign-offs / approvals on above from the
Client Project Sponsor and OCIO Solution Delivery
Director before proceeding with the next phase of the
project
18
Wrap-up
• Review
Next Steps
• Questions
• Thank you
Solution Delivery…
….delivering solutions and enabling business transformation.
19