Transcript WELCOME TO THE DEPARTMENT OF MEDICINE’S 2006 …

WELCOME TO THE
OFFICE OF RESEARCH AFFAIRS
2015 ACADEMIC REVIEW WORKSHOP
Academic Affairs Staff
Catherine Schumacher
ORU - Academic Personnel Analyst
Office of Research Affairs
Atkinson Hall, Room 5401 / MC 0043
9500 Gilman Drive / La Jolla, CA 92093-0043
Tel: 858-822-1506
Email: [email protected]
Website: http://blink.ucsd.edu/sponsor/ora/orupers/index.html
David DeSpain (VC ORA Contact for Academic Issues)
Academic Personnel Analyst
Office of Research Affairs
Student Services Bldg., Room 417/MC 0043
9500 Gilman Drive/ La Jolla, CA 92093-0043
Tel: 858-822-7510
Email: [email protected]
Overview of Workshop
• Review Timetable for 2015 Review
• Review of Senate Task Force on Faculty Awards II
Report
• Normal Periods of Service
• New Bio Bib Format
• Review Forms
• Referee Form
• Certifications
• CV
• 4th Year Appraisals for Research Scientists
• 6th Year Readiness Assessments for Project and
Research Scientists
• Helpful Websites
2014 Academic Review Timetable
Catherine Schumacher will send a call letter
soon to all academics that are due for
academic review.
IMPORTANT, your completed materials and
individual documents should be downloaded to
Catherine by using the following link:
https://ratpcsws.ucsd.edu/dropbox. All review
files are due to Catherine by June 2, 2014.
Outcomes from the UCSD Academic Senate Task
Force on Faculty Reward System II
• Elimination of Crossover Step Criteria
• Elimination of Step VI Letters
• Bonus Off Scale (BOS) Proposal
Elimination of Crossover Step Criteria
Senate Task Force on Faculty Rewards II
Recommendation 16: Elimination of crossover step criteria
• Crossover criteria (publications listed in Work In Progress) are
no longer required for proposed actions effective 07/01/15.
These actions are now at Dr. Brown’s authority and no
committee review is required. Section C. Work In Progress
should now only be used when needed for Appraisals or
Promotions
• Advancement to steps currently referred to as “crossover steps”
should be treated similarly to advancement to any other step
based on performance during the review period
• As before, the academics that advanced to Assistant Step V or
VI or Associate Step IV or V, may be proposed for
advancement to either Associate or Full Steps II or III in the
subsequent review period if proposed for promotion
Elimination of Step VI Letters
Senate Task Force on Faculty Rewards II
Recommendation 24: Elimination of external letters for
advancement to Step VI
• External letters are no longer required for proposed
advancements to Step VI
• ORU must be capable of mounting a case which curates
the evidence of nationally or internationally recognized
highly distinguished scholarship and highly meritorious
service
• ORU’s can choose to request external letters if they
consider them necessary to demonstrate the impact and
quality of the scholarship
• CAP can also instruct the ORU to seek external letters
Awarding of Bonus as Single Payment
Senate Task Force on Faculty Rewards II
Recommendation 35B: Awarding of Bonus as Single
Payment
• BOS awards will no longer be paid as part of the annual salary, but
instead as a single payment once a year or as one lump sum
payment to cover the entire review period. The exact details are still
being worked out with administrators at Academic Personnel
• The BOS award will continue to terminate at the end of the review
period and can be awarded at the next review period if merited
• BOS may be accorded to reward:
• outstanding service of individuals who lack adequate scholarly or creative
achievement to deserve an academic step increase;
• to respond (where appropriate) to outside offers, other than those driven by a
market in a discipline or field
When awarded as a bonus for service, the off-scale increment should be
approximately equal to the total salary increment of the next higher step on the
published salary scale or to an amount half-way between the relevant steps.
Normal Periods of Service Project/Research Scientist Series
STEP
ASSISTANT PROJECT
SCIENTIST
ASSISTANT RESEARCH
SCIENTIST
I
Two years at each step
Two years at each step
II
Two years at each step
Two years at each step
III
Two years at each step
Two years at each step*
IV
Two years at each step
Two years at each step**
V
Two years at each step***
Two years at each step***
VI
Two years at each step***
Two years at each step***
*4th Year Appraisal due for Assistant Research Scientists that were initially appointed at Step I
(Unless there was a No-Change review at some point—then the 4th Year Appraisal should occur
in the 4th academic year)
**4th Year Appraisal due for Assistant Research Scientists that were initially appointed at Step II
(Unless there was a No-Change review at some point—then the 4th Year Appraisal should occur
in the 4th academic year)
***Used in exceptional situations. May be used in lieu of service at Associate Project/Research
Scientist, Step I & II
Assistant Project/Research Scientist have a maximum of 8 academic years to promote to
Associate Project/Research Scientist
Normal Periods of Service Project/Research Scientist Series
STEP
*ASSOCIATE PROJECT
SCIENTIST
ASSOCIATE RESEARCH
SCIENTIST
I
Two years at each step
Two years at each step
II
Two years at each step
Two years at each step
III
Two years at each step
Two years at each step
IV
Three years at each step**
Three years at each step**
V
Three years at each step**
Three years at each step**
*PI Exception must be obtained at the Associate Project Scientist level. A Change in
Series to the Research Scientist series should be considered if the individual has
grant support as a PI or Co-PI or has a clearly defined leadership role in a large
center or program project requiring relatively independent effort and/or expertise
**Used in exceptional situations. May be used in lieu of service at Project/Research
Scientist, Step I & II
Normal Periods of Service Project/Research Scientist Series
STEP
*PROJECT SCIENTIST
RESEARCH SCIENTIST
I
Three years at each step
Three years at each step
II
Three years at each step
Three years at each step
III
Three years at each step
Three years at each step
IV
Three years at each step
Three years at each step
V
Three years at each step**
Three years at each step**
VI
Three years at each step
Three years at each step***
VII
Three years at each step
Three years at each step
VIII
Three years at each step
Three years at each step
IX
Four years at each step
Four years at each step
Four years at each salary
level
Four years at each salary
level
Above Scale
*PI Exception must be obtained at the Project Scientist level.
A Change in Series to the Research Scientist series should be
considered if the individual has grant support as a PI or Co-PI or has a clearly defined leadership role in a large center or program
project requiring relatively independent effort and/or expertise
**Service at Step V may be for an indefinite duration, however Research and Project Scientists must be reviewed every 3 years at
this level
***Granted on evidence of continuing great distinction, recognized nationally or internationally in scholarship. Continuing
excellence and high merit in original scholarship and service
Upcoming Bio Bibl Changes
• There will now be one Bio Bibl for all campus ORUs instead of the current
practice of one Bio Bibl for those on the B/E/E pay scale and a separate
bio bib for those not on the B/E/E pay scale
• A new section entitled Additional Major Research Products (draft title) is
being proposed as an addition to the Bio Bibl as section B.IV and is in the
development stage for the 2015 review period
• The new section will include a list of other works that have a significant
impact to the academic field for the person reviewed:
o Patents and patent licenses
o Software, databases, websites
o Devices, hardware, structures, fabrications
o Research leading to legislative action, policies, business
processes
• More details will follow after the Metrics Committee (made up of several
ORU Directors) has determined the criteria for the new section
List of Academic Review Forms to Review
• Biography
• Bibliography
• Candidate’s Research Statement
• Referee List
UCSD ACADEMIC BIOGRAPHY
UCSD ACADEMIC BIOGRAPHY
Section I
Personal Data
Name: Last, First, Middle
Department
Picard, Jean-Luc
TIP: ENTER ORU NAME
Home Address
Street
1234
City, State, Zip
E-mail address:
Title(s)
TIP: ENTER CURRENT ACAD.
TITLE
Starship Enterprise Drive
San Diego, CA 92345
[email protected]
Business Address
Street 9500 Gilman Drive – MC8811
City, State, Zip
San Diego, CA 92093-8811
Phone:
619-543-0000
Mail Code 8811
Country of Citizenship:
Are you a citizen or permanent resident of the U.S.?
If no, what is your current Visa status?
Date this status began:
619-555-1234
Phone:
Yes
X
USA
No
Date this status expires:
Person to be contacted in case of emergency:
Name
Beverly Crusher, M.D.
Street
1234 Starship Enterprise Drive
San Diego, CA 92345
619-555-1234
Phone:
City, State, Zip
Family members or domestic partners employed by the University:
Name
Relationship
Beverly Crusher, M.D.
Wife
Department
Pediatrics
Previous Applicable Employment
Please show a full account of your time from the date of your first academic (or otherwise relevant) employment up to the present, including any periods when you may not have
been employed. Indicate part–time appointments. Show salary or approximate annual earnings in all cases. Please include all previous University of California employment. You
may provide supplementary information if necessary.
TIP: MUST BE IN CHRONOLOGICAL ORDER PAST-PRESENT
Period of employment
From:
To:
Institution, firm or
organization of
employment
Location
Rank, title, or position
7/01 - 6/06
UCSD
San Diego, CA
Postdoc
7/06 – present
UCSD
San Diego, CA
Assistant Project
Scientist
Approximate annual
salary
Don’t need to
include
Don’t need to
include
UCSD ACADEMIC BIOGRAPHY
Education
School, college,
university, or hospital
(internship, residency,
or fellowship)
Dates of attendance
Location
UCSD
9/90 – 6/94
San Diego, CA
UCSD
9/94 – 6/97
San Diego, CA
University of
Chicago
9/97 – 6/01
Chicago, IL
Major subject or
field
Degrees or
certificates
Date
received
Electrical
Engineering
Electrical
Engineering
Electrical
Engineering
B.S.
6//02
M.S.
6/05
Ph.D.
6/07
Please indicate areas of sub-specialization or board certification, if any. Also include a list of special licenses or permits and the dates received.
Section II
Professional Data
Provide a list of your activities, with dates of award or service, in each of the following seven categories.
(a) University Service (Including Academic Senate, Departmental, College, University-wide).
List Service with dates
(b) Memberships (Scholarly societies, professional boards, civic organizations, etc.).
List Memberships with dates
(c) Honors and Awards (Include the dates they were received).
List Honors and Awards with dates
(d) Contracts and Grants Please provide the following information for current contract and grants:
TIP: IF THE GRANT WAS LISTED ON A PREVIOUS BIOGRAPHY AND GRANT HAS ENDED, REMOVE FROM THIS
SECTION. ALSO, LIST YOUR ROLE ON THE GRANT (E.G., INVESTIGATOR, PI, CO-PI, ETC.)
Title
Granting Agency
Amount of Total
Award (include
indirect costs)
Time period of contract/grant
Role, e.g. PI, co-investigator, project
leader, etc.
List co-PI’s/corresponding share of
total award (total must = 100%)
UCSD ACADEMIC BIOGRAPHY
(e) External Professional Activities (Examples include, but are not limited to, presentation of papers and lectures, technical service to
organizations and agencies, acting as a reviewer of journal or book manuscripts or contract and grant proposals, or professional committee
service).
List Activities with Dates (if applicable)
(f) Most Significant Contributions to Promoting Diversity (Examples include, but are not limited to, developing strategies for the educational or
professional advancement of students in underrepresented groups, contributions that promote equitable access and diversity in education, and in activities such
as recruitment, retention, and mentoring.)
List Contributions with Dates (if applicable)
(g) Other Activities Those that do not fit into categories (a) – (e) above (including community service).
List Activities with Dates (if applicable)
(h) Student Instructional Activities
TIP: LIST ANY POSTDOC AND/OR GRAD STUDENTS YOU HAVE MENTORED OUTSIDE FORMAL TEACHING,
i.e. AT THE BENCH.
Course load information is reported separately in faculty review files. Please list here all students mentored outside of the structured classroom
setting. Please list by category (e.g., undergraduate research students, masters or doctoral candidates, postdoctoral or medical fellows, interns,
residents) and indicate your role (e.g., thesis adviser, research adviser) for each student. For graduate students, indicate the year of their degree
when appropriate.
UCSD ACADEMIC BIOGRAPHY
List here students mentored outside of the structured classroom setting [List from oldest to newest with dates]:
Undergraduate Research Students:
Name of Student/Your role (thesis adviser, research adviser, etc.)
Masters Students:
Name of Student/Your role (thesis advisor, research adviser, etc.)
Doctoral Students:
Name of Student/Your Role (thesis advisor, research adviser, etc.)
Post docs:
Name of Academic/Your role
Other (List):
Name/Your Role
Please file in the table below for number and type of exam committees you’ve served on throughout the review period:
Graduate Exam Committee type/category
MS Comprehensive
MS Research
Thesis Defense Exams
PhD Research Exam (thesis proposal)
PhD Comprehensive
Senate Exam “Advance to Candidacy”
#sat on during current
review period
Bibliography
Section III - Bibliography
A. PRIMARY PUBLISHED OR CREATIVE WORK
I.
Refereed Journal Articles (These are the usual publications in refereed journals. Do not list here papers that have appeared in
proceedings of conferences. Papers which are "in press" or formally "accepted" are listed here; "tentatively accepted" may be listed
in category C below.) List from oldest to newest.
II.
Books and Book Chapters (Encyclopedia entries should not be listed here. List them in B.IV Other Presentations/Works). List
from oldest to newest.
III.
Refereed Conference Proceedings (These are fully refereed conferences with proceedings distributed widely to members of the
research community. Please include the acceptance rate for each conference, if available.) List from oldest to newest.
B. OTHER WORK
I.
Other Conference Proceedings (List the name of the Proceedings, the date of publication, and the page numbers of the article. If
the paper was invited, one can append the entry with [invited paper]. Most conferences have program committees which provide a
certain level of reviewing of submitted articles.) List from oldest to newest.
II.
Abstracts of Non-refereed Conference Proceedings (Many international conferences publish a book of abstracts which is
provided to the participants. This is the appropriate category for listing such contributions.) List from oldest to newest.
III.
Other Presentations/Works
IV.
Additional Major Research Products (Please list other work of significant impact to your Academic Field. [e.g., patents, patent
licenses; software, databases, websites; devices, hardware, structures, fabrications; research leading to legislative action, policies,
business processes].) List from oldest to newest.
C. WORK IN PROGRESS (Only use if actual materials will be forwarded with the review file. Discouraged unless the proposed action is
an Appraisal.) List from oldest to newest.
Helpful Tips for Preparing Your Bibliography
• The citations in each of the three Sections must be in chronological order,
beginning with the earliest and ending with the most recent entry.
• Ensure that each item appears only once on the bibliography.
• Numbers assigned to citations are permanent and may not be moved or renumbered once the format is established in Sections A and B.
• Publications that were inadvertently omitted from the previous bibliography
should be inserted in its chronological place without changing the existing
numbering system. Instead, a letter (a, b, c) should be used instead of a
number. A parenthetical explanation stating the item was omitted in error
or inadvertently omitted last review should appear at the end of the citation.
• Authors, titles, journal title, volumes, editors, pages, etc. MUST be listed
on the bibliography EXACTLY as they appear on the publication. "Et al."
may not be used in lieu of listing multiple authors. The inclusive page
numbers and year of publication must follow each citation.
Helpful Tips for Preparing Your Bibliography
A. PRIMARY PUBLISHED WORK
Article Type
•
•
•
•
•
•
Research Articles
Peer Reviewed Books
Peer Reviewed Book Chapters
Peer Reviewed Review Articles
Peer Reviewed Abstracts
Peer Reviewed Conference Proceedings
Status
• Published
• In Press (must have documentation (email or letter) from publisher)
• Accepted (must have documentation (email or letter) from publisher)
• Section A consists of work published in the open literature (peer reviewed),
which one may reasonably expect to find in libraries other than UCSD.
Helpful Tips for Preparing Your Bibliography
B. OTHER WORK
Type (Published, In Press, Accepted, or as Applicable for Section B.I)
• All proposed listings for new
Section B.IV
• Abstracts
• Non-Refereed Conference Proceeding
• Reviews
• Monographs
• Encyclopedia Entries
• Thesis
• Reports
• Popular Articles
• Editor
• Editorials
• Commentaries
Helpful Tips for Preparing Your Bibliography
C. WORK IN PROGRESS (Appraisals and for promotions when needed)
• This section is for work that is submitted or in preparation only. You must
submit a manuscript (in any shape or form) that are listed in this section
REPRINTS:
1. Section A – Submit a copy of each reprint, galley proofs and/or publisher’s binding
acceptance of entire corpus of all new material.
2. Section B – not necessary for this section
3. Section C – A manuscript in any shape or form is required
Candidate’s Research Statement
Research and Scholarly Activities
(You will receive a template from Catherine to assist you with your research statement)
•
Describe the focus of your research, notable observations, your specific role in
collaborative research ventures, new grant funding and any additional noteworthy
information. Specifically define your role (e.g. Principal or Co-Principal Investigator
or head of a CORE program project), for each award. Also, explain your role on all
new publications since your last review. If there are numerous publications, then
explain your role on the most significant (first or senior authored). The research
statement should be on average 2 to 3 pages in length
University and Public Service
•
Describe areas of University/Public Service. Include your specific involvement, time
commitment, and accomplishments
•
The research statement is a good place to thoroughly explain all of the
particulars about your research and service that a reviewer cannot ascertain from
just looking at your bio/bib
•
Tip: if you have an area of your file that is lacking, you should provide an
explanation in your research statement on how it will be remedied before the next
review period.
Referee List
Everyone, in all series, who are proposed for promotion,
above scale, or a change in series are required to submit a
Referee List.
Some things to remember:
• Referees should be higher than your current rank
• Referees May Not Include:
- Collaborators within the last 10 years (Associate Research
Full Research Scientists)
- Anyone who served as your mentor within the last 10 years
(Research Scientists)
CURRICULUM VITAE
Your CV is sent with referee solicitation letters for
those proposed for promotion or a change-in-series.
Please make sure your CV is current and free from
typos
We also want to retain a current copy on file for all
academics.
Certification A
Those due for normal merit advancement must submit
Certification A with their review documents.
All others will be advised of the proposed action before it is
voted on by the ORU.
By signing Certification A, the candidate certifies that he or
she was informed of the pending review and was given the
opportunity to ask questions and provide pertinent
information and evidence, to suggest names of referees (if
applicable), and to review the material in the file.
Certification B
Cert B is signed and dated after the ORU review of
the file and prior to submission of the file. By signing
Certification B, the candidate certifies that he or she
has had the opportunity to review the completed file
and the department's recommendations prior to
submission of the file for campus review.
Certification C
Cert C is signed by the candidate if material is
added to the file after it is forwarded to the Dean’s
Office and/or Academic Personnel Office.
Policy on 4th Year Appraisals
for
Research Scientists
• An Assistant-rank Research Scientist appointee must receive an
appraisal, which is a formal evaluation of his or her
achievements and progress toward promotion in his/her 4th
academic year. The appraisal also identifies appointees whose
records of performance and achievement are below the level of
excellence expected for Research Scientists.
• An appraisal should provide an appointee with a careful,
considered, analytical evaluation of his or her performance to
date in the areas of research and creative work, professional
competence and activity, and University and public service, as
well as a candid assessment of his or her potential for
promotion, based upon the evidence.
Policy on 4th Year Appraisals
for
Research Scientists
ORU Consideration
The following factors are evaluated when conducting an appraisal:
• An appointee’s published research and other completed creative
activity and his or her potential for continued research and
creative activity.
• An appointee’s University and community service contributions.
• If an appointee is lacking in either area, the ORU is responsible
to provide a plan to resolve this by the next review period.
Policy on 4th Year Appraisals
for
Research Scientists
The Possible Appraisal Ratings are:
• FAVORABLE: Indicates that promotion is likely, contingent on
maintaining the current trajectory of excellence and on
appropriate external validation.
• FAVORABLE WITH RESERVATIONS: Indicates that promotion
is likely, if identified weaknesses or imbalances in the record are
corrected.
• PROBLEMATIC: Indicates that promotion is possible if
substantial deficiencies in the present record are remedied.
• UNFAVORABLE: Indicates that substantial deficiencies are
present; promotion is unlikely.
Policy on 6th Year Readiness Assessments
for Project and
Research Scientists
• A readiness assessment is a department-level evaluation of an
appointee’s career achievements and readiness for promotion
• If it has not already occurred, a readiness assessment must take
place at the time of an appointee’s final merit/reappointment
review
• The ORU must determine whether an appointee should be
recommended for promotion, whether the promotion review
should be postponed, or whether the appointee should not be
reappointed.
Policy on 6th Year Readiness Assessments
for Project and
Research Scientists
a. Promotion is Recommended
• If the ORU is convinced that an appointee’s record meets or
exceeds the University’s expectations for promotion, the
department may vote to recommend promotion to the Associate
or Full level, effective the following July 1
b. Postponement of Promotion Review
• If the ORU believes there is significant work in progress that
cannot be completed in time to justify promotion, but which
should be completed within the reappointment period (either one
or two years) and, when completed, would likely suffice for
promotion, the ORU may propose postponement of the
promotion review
Policy on 6th Year Readiness Assessments
for Project and
Research Scientists
The ORU must demonstrate that the appointee’s academic record
is strong, and that s/he is making active and timely progress on
substantial work that:
• should be completed prior to the promotion review (the
anticipated completion date must be indicated); and
• would likely suffice for promotion.
If the ORU proposes postponement of the promotion review, a
reappointment file must be submitted in accordance with the
campus deadline for submission of reappointment and merit
advancement files
Policy on 6th Year Readiness Assessments
for Project and
Research Scientists
c. Non-reappointment
• If the ORU believes an appointee’s overall career achievements
do not justify promotion, and that a postponement of the
promotion review is not warranted, no promotion file is prepared
and the appointee will not be reappointed. In accordance with
APM 137, Non-Senate Appointees/Term Appointment, the
appointment will expire on the established ending date. In
cases of non-reappointment, the ORU Director should consult
with the dean
d. Campus Review
• If the ORU recommends promotion, an academic review file
must be prepared for campus review and submitted in
accordance with established campus deadlines
Policy on 6th Year Readiness Assessments
for Project and
Research Scientists
• If promotion is proposed and denied, or if the ORU does not
propose promotion and/or reappointment, in accordance with
APM 137, Non-Senate Appointees/Term Appointment, the
appointment will expire on the established ending date.
• Although notice of non-reappointment is not normally required*,
the ORU should provide written notice of non-reappointment
whenever possible.
*In accordance with APM 137, Non-Senate Appointees/Term Appointment, notice is
not required for appointees who have served fewer than eight consecutive years in
the same academic title or title series on a campus. If an appointee has served
more than eight consecutive years, notice is required as specified in APM 137.
Below is a listing of UCSD websites in an effort to help
familiarize and inform you on the Academic Personnel process
POLICY AND PROCEDURE MANUAL
http://adminrecords.ucsd.edu/PPM/Index.html
ORU ACADEMIC AFFAIRS WEBSITE:
http://research.ucsd.edu/orus/orupers/
UCSD ACADEMIC AFFAIRS WEBSITE:
http://academicaffairs.ucsd.edu/offices/apo/
Below is a listing of UCSD websites in an effort to help
familiarize and inform you on the Academic Personnel process
ACADEMIC SENATE COMMITTEE ON ACADEMIC PERSONNEL
http://www-senate.ucsd.edu/committees/cap.htm
INTERNATIONAL CENTER
http://orpheus.ucsd.edu/icenter/scholars/visa_departments.html
This page provides Visa information for Departments and International scholars.
LEAVES OF ABSENCE
ACADEMIC LEAVE POLICY (PPM 230-10)
http://adminrecords.ucsd.edu/ppm/docs/230-10.HTML
BENEFITS AND PRIVILEGES (APM 700 TO 760)
http://www.ucop.edu/acadadv/acadpers/apm/sec5-pdf.html
UNIVERSITY OF CALIFORNIA, OFFICE OF THE PRESIDENT – “AT YOUR
SERVICE”SITE
http://atyourservice.ucop.edu/employees/life_changes/leaves/index.html
SABBATICAL LEAVES
http://www.ucop.edu/acadadv/acadpers/apm/apm-740.pdf
Questions?