Transcript NCOA Graduation Banquet Briefing
GTNCOA Graduation Ceremony
Overview
Graduation Ceremony Basics Invitations Wing CC/CCM E-vites Hosting Main Spreadsheet Payment Information Deadlines/Additional Meetings Questions
Ceremony Basics
Renaissance Hotel (Located Downtown) Guest speaker: MCPO John Neice $24 per person; Chicken Primavera or Vegetable Primavera (NO outside food allowed.)
Graduation seating is by FLIGHTS, NOT BY BASES No entrance/exit to banquet room once the doors are closed & ceremony has begun No entrance into banquet room during social hr
No children under the age of 12 allowed (NO EXCEPTIONS)
Invitations
Will be sent from student to guest electronically, by fax, or contact by phone You must pay for your guest(s) meal Maximum of 3 guests allowed per student (This does not include Wing CC or CCM) **Electronic Invitation (E-vite) available : https://maxpoint.maxwell.af.mil/sites/au/bcee/gtncoa/students/default.aspx
Wing CC/Wing CCM Invites
GTNCOA/CSS will invite all Wing CC/CCM with the names the students provide in I-Gecko. Please make sure your information is correct.
We will hand out a confirmation listing to show/confirm which Wing CC/CCM we actually sent the e-vite. Reminder, the Wing CC/CCM DOES NOT count against your numbers.
Hosting
Students MUST host all their guests
Pay for ticket(s) prior to ceremony Suggest guest reserve rental car Arrange billeting for all guests
!
Use billeting reservation forms in LRC Turn completed forms into Gunter billeting office front desk NLT DOT 25, (
After this date, billeting will not accept anymore requests)
Hosting (continued)
Notify GTNCOA/CSS AS SOON AS you know a General Officer (0-7 and above) will be coming.
Provide Name, Rank and Phone Number Their billeting will be arranged by Air University Protocol Immediately notify GTNCOA/CSS of changes involving General Officers.
- AU Form 88 is given to you by the CSS, please fill out the form completely. The form will then be sent to AU Protocol by GTNCOA/CSS
Main Spreadsheets…
INFORMATION ON student SharePoint MUST BE TYPED FOR EACH GUEST All
information
must be in
ALL CAPS
filled out completely & accurately & Spreadsheets
will be
returned if not in correct format
Save
the copy of the respective Flt spreadsheet on the SharePoint
Spreadsheet Procedures: ** All students need a “S” by their name to distinguish students from guests ** Ensure all guests have the correct student # beside their name ** Need to annotate Wing CC or CCM ** Your spreadsheet is important. It is copied/pasted and used to do the seating chart .
** Make sure all students and guests are listed on MAIN
spreadsheet.
SPREADSHEET INPUT
ALL AREAS – TYPE
CAPITAL LETTERS
•
MAKE SURE WING CC OR CCM IS ANNOTATED FLIGHTS – ALPHA NOT NUMBER STUDENT – PUT “ S ” BY THE STUDENT
K
S
K K K S K S K K K S K K S 1 1 1 4 5 2 3 3 4 4
Last Name
ANDERSON MARTINEZ HUERECA DAUPHINAIS ECKFORD DRUZBACKY GREEN SERGEANT SHIRLEY JANTZ
First Name Rank or Mr/Mrs
CLINTON GEORGE JOHNNY DALE MELISSA DANIEL KENNETH JEFFREY KIMBERLY JEFFREY TSGT X CMSgt X MSgt X TSGT X TSgt CMSgt X TSgt CMSgt X MSgt TSgt X X X X
DV Title for Table ID Generals, (Use Wing after CCs/CCM Mtg 3) s, or SESs
CCM FAIRCHILD FAIRCHILD FAIRCHILD MOODY WPAFB WPAFB Edwards Edwards Edwards Hill AMC AMC AMC ACC AFMC AFMC AFMC AFMC AFMC AFMC
Payment Information
Acceptable forms: Cash and/or Money Orders
DV’s-Credit Cards Only (Col, CMSgt, O-7-above)
Money Orders Payable to GTNCOA Class Fund Submit money for students and guests No partial payments
NO REFUNDS (EVEN IF YOUR GUEST(S) CANCEL)
Deadlines
CSS will not accept anymore RSVP’s after your flight Turn-In date.
Money collection for Graduation will be on:
Dot 22, Time: 1300 Flights F-J
Dot 23, Time: 1300 Flights K-S
SSgt Deschene or A1C Jackson - Command Section Items to be included with collection: Information saved on SharePoint (CSS will have access to spreadsheet saved on SharePoint) Money Bag ** Please Know How Much Money You Have
Additional Meetings
•
DOT 16 To address questions about Spreadsheets and Money Turn in.
•
DOT 26 To address Graduation Ceremony Set-up Please be on time!
A-5 Section A A-3
Stage POW TABLE
Seating Chart
A-2 A-1 B-1 B-2 A-4 Section B B-3 B-4 B-5 B-6 A-6 A-7 A-8 A-9 A-10 A-11 A-12 A-18 A-19 A-17 A-16 A-15 A-14 A-13 A-20 A-21 A-22 A-23 A-24 A-30 A-29 A-28 A-27 A-26 A-25 B-12 B
-
11 B-10 B-9 B-8 B-7 B-13 B-24 B-25 B-14 B-15 B-16 B-17 B-18 B-25 B
-
26 B-21 B-20 B-19 B-26 B-27 B-28 B-29 B-30
Renaissance
AV Equip
Conclusion
Graduation Ceremony Basics Invitations Wing CC/CCM E-vites Hosting Main Spreadsheet Payment Information Deadlines/Additional Meetings Questions
Questions?
Please copy this URL to access Student SharePoint