Transcript Implementing the AIS E-strategy “Practising what we preach”

Implementing the AIS E-strategy
“Practicing what we preach”
Presented by Ina Smith to the
UP Library Advisory Committee
31 May 2006
Research at UP highest
“Pandor praises Tuks for its
amount of research” –
Beeld, 12 May 2006
Supporting research
E-products:
• Federated Search Engine (Google Scholar™)
• Institutional Research Repository (UPSpace)
A Federated Search Solution for UP
Google Scholar™ & ScholarSFX™
“Only librarians like to search;
everyone else likes to find.”
- Roy Tennant -
What is a Federated Search Engine?
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Global search OR Meta Search OR Broadcast Search
Same-time searches of different e-resources
Single searchable point
Blends:
– E-journals, library catalogue, subscription databases,
e-print collections, digital repositories, web pages
Why a Federated Search Engine?
• Client service business model
• Client needs have changed
• NetGen students depend on Google
– Simple search interface
– Search all resources simultaneously
– “Three-clicks”
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Saves time
Immediate access to fulltext via link resolver
Maximise technology
Utilise AIS Subscription databases more fully
Reduce workload on staff
About Google Scholar™
“Google Scholar provides a simple way to broadly
search for scholarly literature. From one place, you
can search across many disciplines and sources:
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Peer-reviewed papers,
Theses;
Books;
Abstracts and articles, from academic publishers,
professional societies, preprint repositories, universities
and other scholarly organizations.”
Basic Search
Advanced Search
Limit search to specific
author, publication,
date published etc.
Limit search to specific
subject areas
About ScholarSFX™
• Free Service – eIFL Countries
• Link resolver
• Enables users to link from Google Scholar™ references
to fulltext:
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Free e-journal targets, e.g. DOAJ, Highwire Press
Aggregator e-journal targets
Subscription fulltext e-journals
OCLC WorldCat
Google Scholar™ & ScholarSFX™
Input
(keywords)
Knowledge Base
Open URL
Link Resolver
ScholarSFX™
Federated
Search
Engine
Google Scholar™
Output/
Results
(fulltext)
Access fulltext within 3 clicks!
• On-campus: IP recognition
Accessible via WAM Table @
http://0-scholar.google.com.innopac.up.ac.za
• Off-campus:
http://0-scholar.google.com.innopac.up.ac.za
OR
Access from http://scholar.google.com
Set Google “Scholar Preferences”
Links client to Google Scholar™ URL on WAM
Table
http://0-scholar.google.com.innopac.up.ac.za
More info about the implementation of
Google Scholar™& ScholarSFX™
Instructions for use
Access (1): Authentication
Access (2): Search terms
Access (3): References
Lookout for one of the following:
• Library Search – to holdings in catalogue
• SFX@University of Pretoria – to fulltext journal
articles
Access (4): Link to catalogue
Access (5): Link to catalogue
Access (6): Catalogue info
Client has already been authenticated
via LDAP Server
Access (7): Link to article
Access (8): Platform (Vendor/
Publisher)
Access (9): Open Fulltext
Client has already been authenticated
via LDAP Server
Benefit all!
• Guide Google-users back to valuable high quality library
resources
• Increase library presence
• Address client needs
• Saves time
• Immediate access to fulltext via link resolver
• Reduce workload on staff
• Training: Effective Internet search strategies
• Training: Evaluate quality of resources
• All for free!
• “If you can’t beat them, join them!”
• Share this implementation with others
“Offering [Google Scholar™] as an option will not
deny our students the choice of using a
specific database and advanced features.
But refusing to offer that option will deny them an
alternative that may suit their needs better than
database-by-database searching.”
- James Rettig, Univ of Richmond -
An Institutional Research Repository
for the University of Pretoria
UPSpace
What is an institutional repository?
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Set of services
Management & dissemination of digital materials
Organisational commitment
Stewardship
Long-term preservation
Organisation, access, distribution
Why an institutional repository?
From: “What’s happening to our world?” – Pierre Malan (Sabinet), 17-08-2005
• We need to learn to manage digital resources as
well as we do with print
• The emphasis is going back towards organizing
content
• We need to work even closer together in this
global world
• Adapt new ways of delivering service, perhaps
even to people you might never see
Access UPSpace
https://www.ais.up.ac.za/dspace/
Jonathan Jansen Collection
Curriculum Vitae
Gerard Moerdijk Collection
Arnold Theiler Collection
UPePrints (Scholarly Publications)
Other items
• Web-pages
• Books
• Presentations e.g. in
MSPowerPoint
• Conference papers
• Technical reports
• Working papers
• Interviews
• Datasets
• Maps
• Audio files
• Video files
• 2D/ 3D - objects
Other Collections
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Mapungubwe Collection
Housing Collection (Arhitecture)
Bone Cancer Research Group (Chemistry)
Pastures (Veterinary Sciences)
Pearce Collection
Sir Herbert Baker Collection
Centre for Augmentative & Alternative Communication
SA Music Collections
Benefits (1)
• For Researchers
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Central archive of research
Profile – web space
Increased visibility & prestige
Increased usage and impact
Distributed or decentralised input
Persistant URL’s for citations
Statistical reports
Restrict access
Encourages dialogue between researchers
• E-mail
• Recommend an Item
• Subscribe to a Collection
• For UP
– Provide coherent view of UP research output with immediate access to
fulltext
– Link to UP Research Report
– Long term archiving & preservation of intellectual output
– Making available UP wealth of knowledge internationally
Benefits (2)
• For scholars
– Free, unrestricted easy access – also to fulltext
– Searchable (incl. fulltext) – not static web page
• For information specialists
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Convenient, easily retrievable
Develop new skills
Updated with regard to research conducted
Electronic workflow – quality control
Collaboration with faculties
• For the Community!
Prof Roger Fischer, Department of Architecture:
"What this demonstrates to me is that where
traditionally each of the activities of the different
academic groupings would have been siloed into
their own way of doing, this project has created
opportunity for a synergy where the whole is
greater than the sum of its' parts, including an
enthusiasm in the students they will only
discover in use and not in invention."
Future prospects?
• Introduce UPSpace to more faculties &
departments
• Support from UP Executive Management
• UP Policy on open access
• Publishing on UPSpace maybe a NRF
prerequisite for funding
• Collaboration & supporting others
• Play a role in the reform of the scholarly
communication system – also internationally
Acknowledgements
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All role players @ the AIS
Prof Theo Bothma – Consultant
Department of IT
AIS Management Team
Thank you!
Questions?
[email protected]