Transcript Slide 1

Performance Management
System
for the IAS
Department of Personnel & Training
Services Division
2007
All India Service (PAR) Rules, 2007
 Based on the recommendations of the
Surinder Nath Committee constituted to
review the system of Performance
Appraisal, Promotion, Empanelment and
Placement for the All India Services and
other Group ‘A’ Services
AIS (PAR) Rules 2007
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(Objectives of Performance Appraisal)
 Training and Placement
 Feedback and Counselling
 Planning of work
 Promotion
 Recognition
 Strengthening Good Governance
AIS (PAR) Rules 2007
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Performance Appraisal Report
 The PAR would be a tool for career planning
and training, rather than a mere judgmental
exercise
 Mandatory time schedule : PAR to be
recorded by 31st December, failing which
assessment to be on the basis of overall
record and self-assessment
 Only one reporting, reviewing and accepting
authority for a given period of time
AIS (PAR) Rules 2007
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Basic format for the PAR
 Section I – Basic information, dates
property returns filed and medical checkups
 Section II – Self-appraisal, indicating
achievements against pre-set work plan /
unforeseen tasks
 Training and skill-upgradation attained and
required will also be reflected
 Section III–Appraisal,with overall numerical
grading
 Section IV–Review
 Section V-Acceptance
AIS (PAR) Rules 2007
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Basic format for the PAR
 An integrity certificate for all levels of officers
 Reporting/Reviewing
Officer
to
give
recommendations relating to domain assignment
 Reporting/Reviewing Officer to indicate major
strengths and areas of lesser strengths
 Integrity, attitude to SC / ST and pen picture
descriptive in nature
Certification and sharing of integrity an integral
part of the PAR
Option of four domains
Major strengths and areas of lesser strengths to be
shared with the officer reported upon included
AIS (PAR) Rules 2007
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Work Plan
 Preparation of work plan in advance (by 30th
April) each year by the appraisee /
Reporting Officer setting the key tasks in
order of priority
 Deliverables would essentially comprise
quantifiable targets for field posts and
qualitative (policy objectives) for secretariat
level posts
 Initial and mid-year work plans filed with
the Reviewing Officer / Updated at mid-year
state
AIS (PAR) Rules 2007
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Work Plan - Sample 1
(District Posting)
Tasks to be perfomed
Deliverables
Disposal of outstanding revenue cases
150
Collection of land revenue
Rs 4 crores
Inspection of tahsil/block offices
25
Surplus land distribution
2500 acres
Electoral roll revision
Complete
Collection under National Savings
Schemes
Rs 8.5
crores
Streamlining the system of appointment Complete
of Fair Price Shop dealers
Immunisation of children
2,00,000
New enrolments under TLC
2,50,000
AIS (PAR) Rules 2007
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Work Plan – Sample 2
(Addl Secy, Deptt of Env. & Forests, State Govt)
Tasks to be perfomed
Deliverables
Consolidate work on the computerised monitoring
system for ongoing work
Finalise pension scheme for timely disbursal of
pensions
Ensure timely preparation of Plan schemes
Finalise gradation list of Forest Deptt officers
Organise filling up of all vacancies of Range Officers
Ensure preparation of mgmt plan for wildlife
sanctuary
Ensure finalisation of in-service trg prog of Forest
Service Officers
Complete zero based budget of forest deptt
schemes
AIS (PAR) Rules 2007
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Work Plan – Sample 3
(Secretary, Transport Deptt, State Govt)
Tasks to be perfomed
Deliverables
Finalise motor vehicle rules and notify
Cadre review of transport deptt officers
Review MT Taxation rules and notify revised
tax rates
Review performance of State Transport Corpn
Formulate VRS scheme in STC
Finalise scheme for pollution check by private
parties
Inspect district transport offices
5
Review schemes for computerisation of
transport data mgmt and licensing system
AIS (PAR) Rules 2007
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PAR - Form I
 Basic information (to be filled by Admn Division /
Personnel Deptt)
 Includes names of Reporting, Reviewing and
Accepting Authorities and periods
 Details of Training Programmes attended
 Awards / Honours
 PARs of AIS officers not written by the officer as
reporting/reviewing authority
 Filing of property return
 Date of last medical examination (>40 yrs of age)
AIS (PAR) Rules 2007
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Section II – Self Appraisal
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Brief description of duties
Achievement against annual work plan
Exceptional contribution
Factors that hindered performance
Training needs for skill upgradation
Declaration (immovable property return,
medical check-up, work plan for
subordinates
AIS (PAR) Rules 2007
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Section III (Appraisal)
 Comments on self-appraisal of officer
 Assessment of
(i) work output (weightage 40 %)
(ii) personal attributes (weightage 30 %)
(iii) functional competency (30 %)
 Pen picture on overall qualities of officer
 Domain assignment
 Overall grade
AIS (PAR) Rules 2007
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Numerical indicators and
weightage
 Numerical grading against 15-20 indicators on
work output, personal attributes and functional
competency
 Grades of 1 or 2, 9 or 10 should be adequately
justified in the pen picture
 Numerical overall assessment on a 1-10 scale
 Overall grade weighted mean of the set of scores
arrived at for each indicator
 For numerical grades, rating would be against
large population of peers of appraisee
AIS (PAR) Rules 2007
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Assessment
 Work
output
:
3
indicators–
i)
Accomplishment of planned work, ii) Quality
of output, iii) Accomplishment of exceptional
work / unforeseen tasks performed)
Personal attributes: 8 indicators- i) Attitude
to work ii) Sense of responsibility, iii)
Overall bearing & personality iv) Emotional
stability v) Communication skills vi) Moral
courage & willingness to take a professional
stand vii) Leadership qualities viii) Capacity
to work in time limit
AIS (PAR) Rules 2007
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Assessment
Functional competency: 6 indicators i)Knowledge of laws/rules/procedures/ IT
skills and awareness of the local norms in
the relevant area ii)Strategic planning
ability
iii)Decision
making
ability
iv)Initiative v)Coordination ability and
vi)Ability
to
motivate
and
develop
subordinates/work in a team
AIS (PAR) Rules 2007
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Review and Acceptance


Section IV (Review) –
i) Agreement with assessment
ii) Reasons for difference of opinion
iii) Pen picture
iv) Recommendations on domain
assignment
v) Overall grade
Section V (Acceptance) –
i) Agreement with Reporting / Reviewing
Authority
ii) Reasons for difference of opinion
iii) Overall grade
AIS (PAR) Rules 2007
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Differences in PAR form for IAS
officers of the level of AS and above
 No self appraisal (Description of duties, work plan
(preparation, mid-term review) and achievement,
exceptional contribution, factors hindering performance
and training needs are not required)
 Only a declaration required regarding filing of property
return, undergoing medical check up, setting work plan for
subordinates, preparation of work plan for themselves
 Option to enclose a note on important achievements
 Appraisal on the basis of assessment of attributes and
work output (not functional competency) and integrity
 Pen picture and domain assignment is still required
AIS (PAR) Rules 2007
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Cut off date for recording PAR
 PAR for a financial year to be recorded
by 31st December of the year in which
the financial year ended
 No remarks thereafter
 Officer assessed on basis of the overall
record and self- assessment if he has
submitted his self-assessment on time
 Appraisee should endorse a copy of
self-appraisal to Nodal Authority and
keep record as evidence
AIS (PAR) Rules 2007
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Timely completion of PARs
 Secretary (Personnel) in States and E.O. at
the Centre designated nodal authorities
 Nodal authority will send a list of appraisees
to each Reporting/Reviewing/Accepting
authority by 15th April
 In case Reporting Authority does not report
in time, copy of self-appraisal will be sent to
Reviewing Authority and entry will be made
in PAR of Reporting Authority
AIS (PAR) Rules 2007
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Health status report
 Annual health check up proforma
finalized in consultation with the Dept
of Health
 Only summary medical report of check
up to be attached to PAR
 Dispensed below the age of 40, except
in case of medical incident
AIS (PAR) Rules 2007
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Comprehensive performance
appraisal dossier
 A CV to be updated annually on the basis of
the PAR / 5-yearly CV update submitted by
the appraisee
 PARs earned throughout the career
 Reports of medical check-up
 The CV in the personal dossier of every
officer may be mandatorily posted on the
website of the CCA
 Certificates
of
training/academic
courses/study leave
AIS (PAR) Rules 2007
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Comprehensive performance
appraisal dossier
Details
of
books
/
articles
/
publications
Appreciation letters from Government
/ Secretary / HOD / Special bodies /
Commissions
Copy of order of penalty and final
result of inquiry
Warnings/displeasure/reprimands
of
Government
AIS (PAR) Rules 2007
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PAR for deputation on Rule 6 (2) (ii),
Study leave & Training
 PAR for period under 6(2)(ii) deputation
(i) Assessment of attributes
(ii) Assessment of work output
(iii) Integrity
(iv) Pen picture
(v) Recommendation on domain
assignment
(vi) Overall grade
 PAR during study leave / training
- only self assessment
AIS (PAR) Rules 2007
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Disclosure of Report
 Annual PAR, including the overall grade and assessment
of integrity, to be disclosed
after finalisation by
accepting authority
 Appraisee may give comments to the Accepting
Authority within 15 days
 Comments restricted to specific factual observations
 Reporting/Reviewing Authority may accept / modify the
PAR
 Decision and final grading to be communicated
 Non-acceptance of the views of the Reporting/Reviewing
authority to be communicated with reasons
AIS (PAR) Rules 2007
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Referral Board
 Appraisee may represent his case through
Accepting Authority the Referral Board within 1
month
 Decision of the Referral Board final
 Board may “confirm or modify the performance
appraisal report, including the overall grade”
 Reasons are to be recorded in case of
upgradation or downgradation
PAR process complete at the point of Referral
Board
Further relief Memorial to the President as
provided under Rule 25 of the AIS (Discipline
and Appeal ) Rules,1969
AIS (PAR) Rules 2007
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Composition of Referral Boards
State: Chief Secretary, the senior most
Secretary and Secretary (Appointments) as
convener
Centre: Cabinet Secretary, Secretary
(Personnel) and EO as convener
Referral Board would look into errors of
facts and nothing else
AIS (PAR) Rules 2007
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Cut off dates
Activity
Below STS STS
AS &
above
Giving blank PAR form to officer
1st April
1st May
1st June
Self appraisal submission
30th April
31st May
15th June
Appraisal by Reporting Auth.
31st May
30th June
15th July
Appraisal by Reviewing Auth
30th June
31stJuly
15th Aug
Appraisal by Accepting Auth
31st July
31st Aug
15th Sept
Disclosure to officer reported upon 15th Aug
15th Sept
30th Sept.
Comments of officer reported upon
,if any
31st Aug
30th Sept
15th Oct
Forwarding of comments of officer
reported upon to reviewing &
reporting authority
15th Sept.
15th Oct
31st Oct
AIS (PAR) Rules 2007
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Cut off dates
Activity
Below STS STS
AS & above
Comments of Reporting Auth
30th Sept.
31st Oct.
15th Nov
Comments of Reviewing Auth 15th Oct
15th Nov
30th Nov
31st Oct
30th Nov
15th Dec
Representation to Referral Bd 30th Nov
31st Dec
31st Dec
15th Dec
15th Jan
31st Jan
Finalization by Referral Board 15h Jan
15th Feb
28th Feb
Disclosure to the officer
reported upon
31st Jan
28th Feb
15th March
End of entire PAR process
31st March
31st
March
31st March
Comments of Accepting
Authority / Disclosure
Forwarding representation to
the Referral Board
AIS (PAR) Rules 2007
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Thank You