Transcript What does an IE Director do? - Technical College System of

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Staff Introductions
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Norman Cherry- Director of Accreditation
Dr. Serena Walker – IE Specialist
Randy Dean – Director of Grant Management
Marquisa Rivers– Administrative Assistant
Steve Brown- Director of Information Management
Systems
Dr. Marjorie Kuezi-Nke– Executive Director,
Accountability and Institutional Effectiveness
Vacant– Accountability Research Analyst
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Office of Technical Education
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Dr. Kathryn Hornsby - Assistant Commissioner Tech. Ed.
Dr. Marjorie Kuezi-Nke - Exec. Director Acc. & IE
Dr. Nichole Kennedy- Exec. Director Student Affairs
Mr. Joe Dan Banker- Exec. Director Academic Affairs
Mr. Robert Keown- Exec. Director GVTC
Mr. Randy Dean – Director of Grant Management
Ms. Jenny Williams– Director Partnerships
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Where do I start as a PAS Coordinator/Director of
IE/VPIE…. Answer = with ACRONYMS…
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COE
COC
IE
MRR
PAS
PASS
PAR
KMS
IPEDS
 QEP
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…HELP…
IE Peer Group famous for sharing
 No need to reinvent the wheel
 Peer Group Meetings (March & November)
 Read your email
 Ask questions
 Surf professional websites such as AIR, SAIR,
SACCR etc. and the IE website @
http://www.dtae.org/teched/pas.html
 TCSG Office of Accountability and IE always
available to assist
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Planning Timeline
August/September
Complete Full-Time Instructor Survey
November/December
Fall PAS Peer Group Meeting
January/February
Meet with faculty Regarding PAS Measures
March
Present Perkins Funding Application to Local
Board
April
Submit Perkins Local Improvement Plan,
Budget, and Signature Pages to TCSG
May
Submit PAS Budget/Plans to TCSG
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Your Role
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Provide decision support for the college
administration
Evaluate the effectiveness and efficiency of
programs and departments at the college through
ongoing evaluation
Support the development, implementation, data
collection, and monitoring of the college’s strategic
plan
Lead the accreditation efforts and monitor the
college’s compliance with the requirements
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Your Role
continued
Lead the state accountability efforts and monitor
the college’s compliance with requirements
 Solicit and report survey feedback from students,
graduates, employees, and community
members/businesses that the college serves
 Conduct national, state, county, institutional, and
programmatic research to stay up on trends in
workforce education
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Duties
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VII.
VIII.
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Accreditation
PAS
PAR Visits
Perkins
Surveys
Research
Data Collection & Reporting
Curriculum
Planning
Other duties
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PAS…what do I with the trend report I received
in November???
 Develop a system of distributing the report to
instructional divisions.
 Send the trend report to VPAAs, Deans, Program
Directors with a memo of instructions.
 Instructions should focus on what type of
corrective plans are needed for program groups
that do not meet the PAS key performance
indicators.
 Set deadline for submission that will give you ample
time to enter information in PASS
Examples
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Performance Accountability Reviews (PARs)
On-site, peer-review process
 Facilitated by TCSG
 Every three to six years based on risk
 PAS evaluations verified during these
visits
 Federal Perkins review
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Accreditation
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COC (Commission on Colleges)
 COC Liaison
 Compliance Certification and
the QEP (Quality Enhancement Plan)
COE (Council on Occupational Education)
 The Agencies and SLOs
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Organizing To Maintain Accreditation
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First Six months
• For COC: introduce yourself to and get to know your
COC Staff person (A COC VP) and Dr. Sarah Armstrong
(Substantive Change Guru at COC)
 For COE: introduce yourself to and get to know Sue
Schooler, Cindy Sheldon (Annual Report)and Alex Wittig
 Review last accreditation cycle documentation
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For COC Electronic Compliance Certification, QEP if
Applicable and Substantive Change file
• For COE Standard Crates and Substantive Change file
 Create a system for continuous update of respective
accreditation documentation.
 Request TCSG staff visit AND make a TSCG office call
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Organizing To Maintain Accreditation-2
Establish or Convene the IE Committee
 For COC Schools Convene the QEP Committee too
 Establish a COC and/or a COE library
 Attend Annual Meetings and Summer Institutes of
Accrediting Organizations within the First Year and
annually thereafter if funds permit.
 Serve on Accreditation Teams of all sorts
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 Reaffirmation on and off site
 Substantive change
 Special
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Perkins….How do I organize
myself?
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Establish Perkins Committee..include Special
Populations, High School Coordinator, Instructional staff,
Human Resources, Career Assessment Coordinator,
Enrollment Management etc etc.
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Chair Perkins team
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Organize Perkins eligible expenditures
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Submit budget for approval(s)
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Write plans
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Monitor personnel
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Monitor purchases
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Track and tag inventory of equipment
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Complete amendments
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Maintain documentation and records of EVERYTHING
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Assess benchmarks, write improvement plans if
necessary
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Surveys
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First conduct an audit of who collects data/information on
campus and when
Typically the function of IR is spread out across the
college
Conduct Student surveys
 New student, graduate, follow-up, program surveys etc.
Conduct faculty/staff surveys/evaluations
 Faculty evaluations by student, administrative
evaluations by subordinates etc.
Conduct outside surveys
 Noel Levitz, IDEA, CSESSE etc.
Provide data for agencies via surveys
 IPEDS, College board
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Research
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Each college has different levels of involvement
with regard to research on workforce needs
Be prepared to assist or provide leadership in
gathering workforce data in your service areas
Sources of data:
 EMSI
 DOL labor statistics
○ http://www.dol.state.ga.us/em/occupational_o
utlook
○ http://www.dol.state.ga.us/wp/lmi_publications
.htm
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Planning
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Ensure you have guidelines for planning,
budgeting and evaluation (IE Manual)
 Define a clear calendar of planning and evaluation
 Have a planning model that is appropriate for your
college
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Strategic Planning
○ Lead the annual Strategic Plan Review
○ Publish Annual Reports, IE assessment plans for
the entire college
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Capital Outlay
 Be involved in the evolving Capital Outlay process
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Other duties as assigned
Campus committees
 Community involvement
 Grant writing
 New college initiatives
 Employee management
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AND MANY MORE………..
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Useful links
http://intranet.tcsg.edu/aie.php
 http://www.tcsg.edu/
 http://intranet.tcsg.edu/
 http://www.dtae.org/teched/teched.html
 http://www.council.org/
 http://www.sacscoc.org/
 http://www.airweb.org/pages/default.aspx
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Questions or Comments?
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