Transcript Presentati on (Pre-bid Meeting).

Selection of Service Providers
for Project on biometrics enabled
ICT solution for People’s
Empowerment under Mahatma Gandhi
National Rural Employment Guarantee Act
(MGNREGA)
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Disclaimer
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This presentation is merely indicative for facilitating a consultative process with the prospective
participants in the bidding process for Selection of Service provider for Project on biometrics enabled
ICT solution for People’s Empowerment under Mahatma Gandhi National Rural Employment
Guarantee Act (MGNREGA). MORD reserves the right to modify any aspect of the project or the
qualification process in the bid documents which shall formally commence on 26.10.2010 with the RfQ
issuance.
In furnishing this Presentation, neither MORD, nor its employees, consultants, advisors undertake to
provide the recipient with access to any additional information or to update it or to correct any
inaccuracies therein which may become apparent. MORD also reserve the right, without prior notice, to
change the procedure for the identification of the preferred bidder or terminate the discussion and the
delivery of information at any time before the signing of any agreement for the project without
assigning reasons thereof. MoRD, its employees or its Transaction Advisors would not be liable for the
accuracy or completeness, for MORD, doeas not make any representation or warranty, express, or
implied with respect to the information contained in the Presentation.
It is not intended to provide the basis of any investment decision and each prospective Bidder must
make its own independent assessment in respect of the project. Further, no person has been
authorised by the MORD, to give any information or to make any representation not contained in the
Presentation.
Moreover, neither MORD, nor its employees or consultants will have any liability to any prospective
Bidder or any other person under law, equity or contract, or otherwise for any alleged loss, expense or
damage which may arise from or to be incurred or suffered in connection with anything contained in the
presentation or any matter deemed to form part of the Presentation.
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Table of Contents
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MGNREGA
Salient Features of the Act
Current Institutional Framework for MGNREGS
Key Stakeholders
Role of Gram Panchayat
Legal Framework to facilitate PPP
Project
Scope of work of Service Provider
Indicative SLA
Implementation Framework and Timelines
Issues for Discussion with Service Providers
Proposed Qualification Process
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MGNREGA
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The Mahatma Gandhi National Rural Employment Guarantee Act 2005
(MGNREGA or Act) was notified on September 7, 2005
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MGNREGA is a social security legislation with a right based framework.
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It aims to enhance livelihood security in rural areas by providing at least 100 days
of guaranteed wage employment to every rural household whose adult members
volunteer to do unskilled manual work.
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The Act spans 619 districts, 6000 Blocks, 6 lakh villages and around 2.35 lakh
village Panchayats.
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Permissible works at the GP predominantly include water and soil conservation,
afforestation and land development works.
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Salient Features of the Act
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Employment will be given within 15 days of application for work, if it is not then daily
unemployment allowance as per the Act, has to be paid. The liability of payment of
unemployment allowance is of the States.
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Work should ordinarily be provided within 5 km radius of the village. In case work is
provided beyond 5 kms, extra wages of 10% are payable to meet additional transportation
and living expenses.
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Wages are to be paid according to piece rate or daily rate. Disbursement of wages has to
be done on weekly basis and not beyond a fortnight in any case
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At least one-third beneficiaries shall be women who have registered and requested work
under the scheme.
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Salient Features of the Act
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The shelf of projects for a village will be recommended by the gram sabha and approved by
the Zilla Panchayat.
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At least 50% of works will be allotted to Gram Panchayats for execution
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Permissible works predominantly include water and soil conservation, afforestation and
land development works
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A 60:40 wage and material ratio has to be maintained. No contractors and machinery is
allowed.
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The Central Government bears the 100 percent wage cost of unskilled manual labour and
75 percent of the material cost including the wages of skilled and semi skilled workers
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Social Audit has to be done by the Gram Sabha. All accounts and records relating to the
Scheme should be available for public.
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Grievance redressal mechanisms have to be put in place for ensuring a responsive
implementation process
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Current Institutional Framework for MGNREGS
OPERATIONAL FRAMEWORK
Central Level
MINISTRY OF RURAL DEVELOPMENT
CENTRAL EMPLOYMENT GUARANTEE COUNCIL
State Government
(Rural Development Department)
State Employment Guarantee Council
MONITORING FRAMEWORK
Technical Secretariat
Chartered Accountant/
Local Fund Auditor/
Accountant General
State Level
Pr. Secretary/ Secretary, RD
Technical Resource
Support Groups
Commissioner, RD
District Panchayat
District Level
District Programme
Coordinators (DPCs)
District Internal Audit Cell
Technical Coordinating
Agencies
Intermediate Panchayat
Programme Officers (POs)
Block Level
Additional Programme
Officers (APOs)
Junior Engineer
Gram Panchayat
Gram Sabha
G.P. Level
Gram Rozgar Sevak/
Panchayat Secretary
Mate
Vigilance & Monitoring
Committee
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Key Stakeholders
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Beneficiaries
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Gram Sabha
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PRIs, specially the gram panchayat
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Programme Officer at the block level
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District Programme Coordinator
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State Rural Development Department officials and State Council
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Ministry of Rural Development and Central Council
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Role of Gram Panchayat
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The Gram Panchayat is the pivotal body for implementation at the village level.
The Gram Panchayat is responsible for the following activities:
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Planning of works
Receiving applications for registration
Verifying registration applications
Registering households
Issuing Job Cards
Receiving applications for employment (demand for work)
Issuing dated receipts
Allotting employment within fifteen days of application for work
Executing works
Maintaining records
Convening the Gram Sabha for social audit
Monitoring the implementation of the Scheme at the village level.
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Legal Framework
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The Act was notified in 2005 and operational guidelines were issued in 2008.
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Important provisions of the Act
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Under Section 27 (1) of the Act, the Central Government may give such directions as
it may consider necessary to the State Government for the effective implementation of
the provisions of this Act.
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(ii) Under Section 30 the Central Government has rule making powers in relation to
all aspects of the implementation of the Act
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(iii) In fact the rules made by the State Government under Section 32(1) have to
be consistent with this Act and the rules made by the Central Government,
The Act vests sufficient powers with the Central Government to appoint a service provider for such areas as
it may determine, for undertaking the task of collecting data, digitizing data and monitoring the
implementation of the Act.
A comprehensive scope of work can therefore be validly vested with a service provider by the Government
of India and the same would be binding on both the State Government as well as the Gram Panchayats
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Project
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MoRD proposes to engage a private sector Service Provider to implement
biometrics enabled ICT solutions (Solution) at Gram Panchayats for the effective
delivery of MGNREGS.
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The Service Provider is
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expected to enrol the beneficiaries in accordance with UIDAI requirements either by
hiring an EA or SP can undertake the enrolment process, where enrolment has not
already been done by Other registrars.
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responsible for the design, procurement, installation and delivery of the technological
solution for enabling biometric based operations at the GP/worksite level as per terms
of Agreement.
MORD desires to implement the Solution across India covering approximately
5.28 crore rural households (demanding job in FY 2009-10).
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Project Structure
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Concession period is 6.5/13 years
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Service Provider would bear all the capital and operational expenses during the
tenure of the contract, including refreshment of technology.
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MORD may pay to the Service Provider for the contract period for its services:
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Fixed fee for the successful UIDAI enrolment
Fixed annual fee per Gram Panchayat
Transaction based fee for operations
Payments to Service Provider will start as and when a GP is operationalised i.e.
attendance on the job site is done through biometric enabled mobile / handheld
devices and e-musters are prepared.
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Scope of Work of Service provider
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Enrolment
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Complete the enrolment of existing job card holders within a specified time period and
as decided in consultation with the State
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Enrolment process would be carried out at the Gram Panchayat level by setting up Enrolment Centres /
Stations at the Gram Panchayats.
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The enrolment process has to be UIDAI compliant.
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The data collected should capture MGNREGA relevant information as required for the MGNREGA
processes viz. Name, photograph, biometric details, address, and bank account details for respective
Job Cards.
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Any other data requirement that the state government may specify separately to be collected during the
enrolment process.
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For those job card holders who have an ADHAAR number; the enrolment process would need to
capture the information required for MGNREGA and authenticate the ADHAAR number, provided that
MORD has an arrangement with the other Registrars on sharing of data required by Service Provider to
carry out the processes envisaged.
Complete the enrolment of newly registered MGNREGA job card holders from time to
time as per the UIDAI enrolment process
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Scope of Work of Service Provider
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Enrolment Centre as per UIDAI specifications
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Scope of Work of Service Provider
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Integration with MGNREGA database
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Manage the temporary enrolment database at the Enrolment Center till the time data
is sent to UIDAI.
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Coordination / integration with the Registrar for accessing biometrics data from the
centre/state level databases maintained for personalization of smart cards if required,
in accordance with the security features and processes prescribed by the Registrar.
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Maintain application software for field operations. The application software should be
able to feed the information to the MoRD web based MIS.
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Web service client may be used to update centralized MIS.
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Manage the transaction databases at GP level and integrating the same with
NREGASOFT
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Scope of Work of Service Provider
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Installation and operation of ICT infrastructure/devices at the GP/Worksite level
(Solution)
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Procure, install and maintain the complete Solution at Gram Panchayat and relevant
work sites.
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Ensure availability of mobile devices for the Gram Panchayat staff, services and
uptime as per service level standards.
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Ensure data captured at worksite is fed into NREGASOFT as per frequency
prescribed.
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Training & Orientation for the GP Level functionaries involved with Mahatma Gandhi
National Rural Employment Guarantee Act operations
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Scope of Work of Service Provider
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Implementation of project at the GP/Worksite level: Ensure the Solution functions as per the
service level standards at the ground level to
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Facilitate application for registration & demand for work.
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Issue computer/device generated dated receipt of job application with job card no. inscribed.
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Operate & Maintain e-Muster (biometric attendance) solution at relevant work sites for taking
real time attendance for MGNREGA workers. Attendance information should automatically feed
into MoRD MIS on daily basis or as per prescribed frequency. NIC will develop the e-Muster
application and web service which is required to update centralised MIS.
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Capture verification of measurement of work to support / certify wage payments calculations.
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Provide for identification of work survey number so that same may be integrated with NREGA
SOFT. Every work site will need to be associated with Longitude and Latitude using any GPS
enabled devices / mobile phones so that work assigned can be recorded.
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Generate electronically list of workers at the end of every month stating names and payments
due may be from work executed, wage compensation, or unemployment allowance paid. At
Panchayat level the list shall be displayed.
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Maintain other electronic registers for the Gram Panchayat as per requirements of the Contract
and by appropriately integrating with the NREGASOFT
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Scope of Work of Service Provider
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Operations: Proposed infrastructure required
Devices
People
Other
Infrastru
cture
•Handheld Device with
• Camera
• Fingerprint scanner
• Printer
• Adequate battery
•Printer
•One field officer for every 5 gram panchayats
•One Area project manager for every district
•One State project manager for every state
•Printer rolls
•Printer cartridge
•Stationary
•Power Backup device
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Scope of Work of Service Provider
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Optional (after due permission from the MORD is sought in writing)
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Service Provider may also operate as a village level BC in association with authorized
bank.
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Implementation Framework
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Implementation Framework
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A Service Provider will be selected for each state through a single bid process for
all the States. (MORD reserves the right to cluster states).
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One state/cluster of states will be managed by one service provider.
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A tripartite Service Agreement will be entered between the MORD, State
Government and Service Provider
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MORD will appoint a Third Party Agency to monitor the Project in each state
during implementation
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The current institutional framework, monitoring framework and the reporting and
fund flow mechanism will remain unaltered as far as MGNREGA implementation is
concerned.
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Expected SLA – key parameters
 Enrolment
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Coverage of beneficiaries in a GP (80% of jobcard holders & 95% of
current workforce – last financial year)
Coverage of GPs (90% of GPs as per Enrolment Plan)
 Operations
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Number of GPs operationalised as per agreed timeline (90%)
Deployment of requisite manpower at a location
Availability of all manpower provided as per working hours
Time taken for resolution of technical issues faced related to
application software loaded on HHT
Availability of equipment – number of days for defect rectification
Strong service standards would be laid in the service agreement. An Independent
third party Consultant would monitor the implementation.
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Implementation Timelines
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Mobilization
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Planning, financing, procurement of hardware, recruitment & training, coordination
with state, district, block and GP level nodal agency.
This phase is for three months from award of contract
Enrolment
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One time Enrolment for existing Job Card Holders
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The activities involved in enrolment are capturing of biometric data as per UIDAI specifications
Enrolment process will start latest by 3 months from award of contract
Process to continue over a period of 18 months covering all the existing beneficiaries.
First set of enrolment will be done for beneficiaries who were employed last year under MGNREGA.
Expected number : 5.81 crores (Assuming that rest 50% would have been covered under other
schemes)
– No of beneficiaries demanding job in FY 2009-10: 11.63 crores (approx)
New Enrolments
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Service Provider will deploy its resources at each district for addition/modification of the information by
new beneficiaries
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Implementation Timelines
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Operations
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Procure, install solution at GP
Commencement of recording daily attendance at the worksite as per Agreement
This phase of operations is dependent on enrolment and will commence latest by 7th
month from award of contract
One month lag between enrolment at GP and commencement of operations for that
GP
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Implementation Timelines
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Discussion issues for SP’s
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Issues for discussion
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Biometric Enrolment
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Enrolment of the workers coming to worksite should be done first or
Should the biometric enrolment be done at one time for all the Job card holders
Place of setting up Enrolment station for Biometric Enrolment:
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Gram Panchayat Office or
Worksite
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Definition of Operations Kit
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Attendance on Worksite
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In case if the attendance is not possible through “HHD /Mobile ICT Device” due to any
reason then how would the Muster Roll be updated?
Should the Paper Muster roll be used in case of failure of “HHD /Mobile ICT Device”
or due to false rejection of finger print?
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Issues for discussion
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e-Muster
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Measurement of Work
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Decision on the use of e-MB book instead of Paper MB
KYR+ Application
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Application development requirement and standard Web-Service and development.
Customization as per MGNREGA fields, Field Identification for KYR+ for Integration.
Data Security
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Service provider should ensure that the data in the offline/ online version is secure
and cannot be tampered. It should be added in the SLA with heavy penalties on the
Service Provider.
The use of digital signatures or other security solution to be worked out for the
JE/Engineers or Mates in the context of the rural setting.
Verification Terminal Security Definition on Biometric Records and Storage.
Biometric template Storage Security Definition on Mobile Device.
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Issues for discussion
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Standards
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Biometric finger print standard required for verification process.
Biometric template standard for sharing and storage in Database / Mobile Device.
Data Warehousing
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Requirement Analysis of State Level Database/ Data Warehousing
 For offline GP/Worksite
 For online GP/Worksite
– Note: Do we need to manage distributed databases by service providers?
Service provider will need to procure servers for state data warehousing or existing
databases / servers will be used which is already hosted at NICNET?
Data Warehousing Authority discussion & find out if data can be hosted outside Govt.
Premises.
Department of IT to share the details of the Implementation status of State Data
Centre (in all the States and UTs) and expected roll out.
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Issues for discussion
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Responsibility for integrating and merge issued UID number / Data Packets with
existing MGNREGA State Database
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Smart Cards
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Should smart cards be used for offline authentication purpose, where Smart card can
carry encrypted Biometric Templates for 1:1 Match at HHD/Mobile ICT Device?
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Incase Smart Card is chosen as offline Authentication Media, define Smart Card
specification and Memory requirement. (SCOSTA CL/SCOSTA/JAVA Card/
Magstripe).
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Proposed Qualification Parameters
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Eligible Bidders
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Eligible Entities
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Company incorporated under the Indian Companies Act, 1956 (including Section – 25
of the Act) or
Society registered under Societies Registration Act 1860 or
Public trust registered under the Indian Trusts Act 1882
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In case of a Consortium, any combination of above with max of 4 members
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In case of a Consortium, the combined Technical Capacity and Networth of those
Members, who have and shall continue to have an equity share of at least 11% in
the Consortium, should satisfy the eligibility condition;
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Lead Member to have minimum 26% stake in the consortium
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Eligible Parameters: Technical Capacity
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The Applicant shall qualify if in any of the following categories :
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Has undertaken UIDAI enrolments as “Enrolling Agencies” for undertaking
demographic and biometric data collection for enrolment of residents; or
Managed minimum 500 Common Service Centres (CSCs) under the CSC Scheme of
National e-Governance Plan; or
Successfully implemented at least 3 e-governance projects with a state government /
central government / PSU in last five years in India. The scope of such projects
should include supply of hardware, development of application software and O&M of
application software ; or
Successfully implemented at least 1 smart card based project with personalization
solution in India in last 5 years end at date of issue of RFQ, which involves delivery of
atleast 1 lakh smart cards; or
Any institution which has more than 500 Business Correspondents as defined by RBI.
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Eligible Parameters: Financial Capacity
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A minimum net worth criterion to be set out for all the states.
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Number of Bidders
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Clustering: Clustering or grouping of the states together based on the number of
Gram Panchayats, administrative or geographic considerations may be done by
MORD
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Max Number of States : A cap on the states a Bidder can be awarded on
absolute basis
 Financial bids would be opened in a pre-defined order of states
 Bidder can be L1 in a max 5 number of states
OR
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Networth based limit on number of States:
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Financial bids would be opened in pre-defined order of states
Financial bids of a bidder would be opened only if the remaining net worth is more
than the net worth required for that state.
If the Bidder is L1, the net worth required for the state would be deducted from its net
worth to get its remaining net worth (Bid capacity would be determined for the bidder
to assess his ability to finance the project i.e. net worth criteria to be met)
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Bid Parameters
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Concession Period: 6.5 years / 13 years
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Bid Parameter:
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Fixed fee per Gram Panchayat; or
Fixed fee per Gram Panchayat plus Transaction based fee for operations
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For any further queries/ clarification/ responses, please contact
Jyoti Gujral: [email protected]
Ritesh Saxena: [email protected]
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Thank You
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