Transcript Slide 1

City Of Kent
Citywide Refuse Service
City of Kent
Health Department
Safety Department
Service Department
Previous Council Consideration
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OCT. 25, 2006 Health & Safety Committee - Discussed impact of residential
trash relative to neighborhood quality of life
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FEB. 28, 2007 Health & Safety Committee - Discussed Solid Waste
Management; specifically use of trash cans and identifying quadrants for
pickup or establish single hauler for all residential pickup
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FEB. 6, 2008 Health & Safety Committee – Staff instructed to investigate
and report to Council method to implement Citywide Refuse Collection
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August 6, 2008 Health & Safety Committee – Staff instructed to proceed
with Citywide Refuse Service including drafting necessary ordinance to
determine if program would be cost effective to Kent residents
•
October 17, 2008 Kent City Council passed ordinance 2008-178 providing
the authority necessary to bid Citywide Refuse Service to determine cost
Bid Process
• On November 26 and December 3, 2008 the
City advertised for bids in the Record-Courier.
• Additionally 13 refuse haulers licensed to do
business in the City were contacted directly.
• Nine Bid Packages were picked up by Refuse
Companies
• Bids were received and opened from three
bidders on December 17, 2008
Base Bid Results
• Three bidders submitted bids.
• R&R Sanitation determined to be the low bidder.
City Fee
•
City Fee Scalable based on service selected
Minimum Generator Service
$0.05 per bag sold
30 Gallon Generator Service
$0.20 per month
60 Gallon Generator Service
$0.30 per month
90 Gallon Generator Service
$0.40 per month
Unlimited Service
$0.50 per month
No Service
$0.00 per month
(Based on Bid Quantities the City Fee will generate $1,827.50 / mo.)
• Cost of Residential Trash Collection Program Startup
As a new program it is understood that there are costs associated with startup.
In order to obtain the best possible price for trash collection for Kent
residents the City will make payment to the Contractor during the first three
months of the program to offset the cost of startup. The Bid Documents
include a monthly service fee for “Cost of Residential Trash Collection
Program Setup”. The amount Bid by each Bidder will be considered when
selecting the lowest and best Bidder.
CURRENT SERVICES PROVIDED & COSTS CHARGED
J&J Refuse Current Price for Unlimited Service (Question Bulk Item Pick UP)
Reported service provider charging $1.85 for Minimum Generator
Service (or per bag service)
Numbers in Italics are Bid Price for cost comparison purpose
Cost Analysis
Residential Trash Collection Cost
$35.00
$30.00
Cost per Month
$25.00
RRC
$20.00
WMC
JJC
$15.00
R&R
$10.00
$5.00
$0
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Service Type
RRC = R&R Sanitation Current Price
WMC = Waste Management Current Price
JJC = J&J Refuse Current Price
R&R = R&R Sanitation Bid Price
Citywide Savings as Bid
Data Accuracy
Subscriber Cost
Adding the City Fee to the Base Bid amount the Subscriber Cost is calculated.
ITEM
DESCRIPTION
UNIT
BID PRICE
CITY FEE
1
Minimum Generator Service
Bag
$
2.35
$
0.05
$
2.40
2
30 Gallon Generator Service
Mo.
$
9.00
$
0.20
$
9.20
3
60 Gallon Generator Service
Mo.
$
10.00
$
0.30
$
10.30
4
90 Gallon Generator Service
Mo.
$
13.00
$
0.40
$
13.40
5
Unlimited Service
Mo.
$
20.00
$
0.50
$
20.50
TOTAL COST
The Service Fee will generate $1,827.50 per month based on bid estimates.
Increasing the base bid of $64,177.50 to $65,945.00.
A $3.00 per Subscriber fee will be paid by the City to the Contractor based on
estimated number of Subscribers totals $18,300 paid by City over first three
months of program to off set cost of program set up
City Facilities Trash Collection
Service Includes
• All items defined as garbage or rubbish are
standard trash items collected as a part of
residential trash collection.
• The Subscriber shall pay for the additional
services provided under Bulk Items List.
Unlimited service includes a “reasonable”
volume of Bulk Items.
• Does Not Include Recyclable Service (PCSWD)
• Does Not Include Yard Waste (City of Kent)
Additional Service
• Bulk Items
Loose material (per container, subject to 50 lb. limit)
Automobile parts (per container, subject to 50 lb. limit)
Tires on rims (automobile, limit to 4 per collection)
Tires, rimless (automobile, limit to 4 per collection)
Bulk approved construction material (per container, subject to 50 lb. limit)
Air conditioner (window)*
Chair (upholstered)
Sofa
Swing set (disassembled)
Chair (wood)
Table
Stationary tubs
Shower/tub unit
Toilet and tank
Bath tub
Dishwasher
Freezer*
Refrigerator*
Stove/oven
Washer
Dryer
Television
Mattress & Springs
Sink
Incinerator
Hot water tank
*Freon removal cost shall be included in the cost of Special Services for these items.
Items not specifically listed shall be priced based on item on list of similar size and weight.
Carry out Service (Challenged)
Carry Out Service (Regular)
Cost for Additional Services
Defined Quadrants
Define Residential Quadrants For Trash Collection
Largest Size 40% of Population and Smallest Size 20% of Population
Service Schedule
• Each Quadrant of City Picked Up Once
per Week
• Residential Pickup Monday – Thursday
• City Facilities Pickup Fridays
• Provides Trash Collection 5-days a week
in the City for Health Commissioner &
Code Enforcement Special Collection
Residential Units Subscribers
• Residential Unit
Shall include owner occupied and/or rented single family
dwellings, duplex, triplex, boarding houses or other
similar buildings with one or more billed units grouped
under a common roof. Non-Residential Units are all
units not as defined above. Non-Residential Units will not
be required to subscribe to the City trash collection
Contractor’s service.
• Subscriber
A Residential Unit property owner in Kent and the City of
Kent in so much as collection of trash from City Facilities
are required to Subscribe to the City’s Trash Collection
Contractor for collection of residential trash.
SUBSCRIBER PARTICIPATION
• Mandatory
All Residential Unit property owners in the City of Kent, shall subscribe only
with the City’s Contractor for trash collection. No other trash hauler will be
licensed or permitted to collect residential trash from within City of Kent.
• Exceptions
All commercial, agricultural including active farms, industrial, governmental
(other than the City of Kent), large residential complexes and institutional
establishments in the City of Kent may subscribe to any trash, garbage or
rubbish collection service that is licensed by the City of Kent Board of
Health.
An acceptable reason by a property owner certified in writing to the Service
Director shall allow for no service (ie business/home on same lot)
• Inclusion Transitional
All residents of the City shall Subscribe to the City’s designated Trash
Contractor for collection service within 120-days after the date of Contract
between the City and the Contractor.
Contractor Responsible to Manage
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Take calls directly from Subscribers
Set Up Service for New Residential Unit Subscriber
Invoice Subscriber
Termination of Service for Subscriber
Call Backs
Complaints
Publish Informational Materials
Responsible for Bad Debt
Report to City operational activities
• Exclusive Contract
Contractor Reports
Rejection Tag, for material not accepted
Containers Tagged for non-serviceable
All call back collections
Complaints Received
Volume of trash removed
Trash collection refused
Customer Data Base
Other Reports As Requested by City
Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
Monthly
Contract Cost Adjustments
It is believed that in order to obtain the best possible price
for trash collection for Kent residents the City must
allow the Contractor to recoup costs which are beyond
his/her control and as such will allow for fee increases.
The method used by each Bidder to adjust fees will be
considered when selecting the lowest and best Bidder.
Issues which will be considered for approval by the City to
substantiate a fee increase:
– Fuel Surcharge
– Tipping Fee
– Disposal Fee
– Labor Cost Increase