Transcript PowerPoint for Activity One

Special Education
Self Review (SESR)
Activity One:
The Monitoring Plan
CALIFORNIA DEPARTMENT OF EDUCATION
Tom Torlakson, State Superintendent of Public Instruction
ACTIVITY ONE – THE MONITORING PLAN
1.
CDE/SELPA
TRAINING
2.
Gather Data
Tom Torlakson ·
State Superintendent ·
of Public Instruction
·
·
DECEMBER
3.
Complete
district data
analysis
Parent Input
Compliance Complaint &
Due Process History
SPP Indicators
Other
OCTOBER
SEPTEMBER
Special Education Self–review (SESR) Process
4.
Complete Monitoring
Plan (FORM 1)
Hardcopy
SHAPE LEGEND
Task
Software
Task
Task Detail
Decision
Begins SESR
Activity
“If No”
Task
5.
Load SESR
Software
6.
Input FORM 1
into the SESR
software
8a.
Revise
FORM 1 per
CDE and
SELPA
directions
7.
Upload FORM 1 data through the CDE
portal and send or, email a Monitoring
Plan marked draft
NO
8.
CDE and SELPA
Review &
Approval
YES
8b.
Submit original signed final
monitoring plan to CDE
9.
Go to
Activity Two
ACTIVITY TWO – COMPLETING THE REVIEWS
SESR Process
DISTRICT LEVEL REVIEW
(JAN–MAR)
STUDENT LEVEL REVIEW
A. Student Record Review
11a.
Print SESR
Review
Protocols
10.
CDE/SELPA
TRAINING
Tom Torlakson
State Superintendent
of Public Instruction
·
·
·
12a.
Select Student
Records
School age
Preschool
Infant/Toddler
13a.
Train Team
·
·
·
·
14a.
Conduct
Reviews
·
B. Educational Benefit Review
Review IEP,
assessments, and
other student
information
·
·
Select student
records
Chart information for
two or three years
C. IEP Implementation Review
·
·
Select ten
student records
Complete
Worksheet 4
15a.
Record findings on the
Summary Sheet
Teachers
Psychologists
Administrators
Service Providers
16.
Enter findings into the SESR software and electronically
submit to CDE for review and approval. Print copy to
SELPA for review and approval.
A. Policy & Procedure Review
11b.
Print Review
Protocol
12b.
Gather
Documents
B. SELPA Governance Review
11c.
Print Review
Protocol
12c.
Gather
Documents
C. Fiscal Review
11d.
Print Review
Protocol
12d.
Gather
Documents
·
·
District Manuals
SELPA Manuals
·
·
·
Local Plan
Policy & Procedures
Interagency Agreement
- Regional Center
15b.
Record findings on
the Summary Sheet
14b.
Conduct a
Review
·
·
·
·
·
·
·
Time sheet & payroll records
Low incidence equipment records
Excess cost worksheet
Professional development allocation budget
Proportionate share documents
NPS/NPA student list & service records
Staff assignment records
13b.
Train Team
·
·
Administrators
SELPA Director
17.
Review by CDE
and SELPA
SELPA/CDE
approved
Revisions
needed
18a.
Revise data
per CDE/
SELPA
instructions
18b.
Successful
Submission
Letter sent to
LEA
19.
Go to Activity
Three
ACTIVITY THREE – CORRECTIVE ACTIONS & COMPLETING THE SESR
SESR Process
OR
20.
CDE/SELPA
TomTRAINING
Torlakson
State Superintendent
of Public Instruction
21.
Print corrective action
(CA) reports:
21a. Student level
21b. District level
22.
Complete CAs for
NC findings
22b.
Additional record
review(s) as
required for 100%
compliance
22a.
CAs for Student, P&P,
Fiscal, SELPA
Governance NC findings
Corrective actions must be entered for
Students, P&P, SELPA Governance,
and Fiscal Findings.
22d.
Complete a Root Cause
Analysis (RCA) to identify
the measures necessary
to resolve the finding(s)
Characteristics of additional record reviews
must pertain to the item reviewed (e.g. items
related to transition must be applied to
transition age students).
A record review is required after
completion of the RCA. Proceed to 22b.
MAR–MAR
NO
22c.
Determine if additional
review is 100%
compliant
YES
23.
Enter documentation of
all CAs in the SESR
software.
·
·
·
Date Corrected
Evidence of Completion
Location of Evidence
24.
Submit electronically to CDE.
24a
Submit Assurances( Form 2)
to CDE
NO
25a.
Revise as directed by
CDE Consultant
25.
CDE approves
YES
25b.
Receive closure letter
from CDE
26.
SESR Complete
NOTE:
10% of all districts will
be selected for a CDE
follow-up review
Electronic and Hard Copy Data
Due Dates
Tom Torlakson
State Superintendent
of Public Instruction
• January 15, 2012: Monitoring Plan submission to
CDE
• March 15, 2012: Student and LEA level findings
report to CDE
• Student level corrective actions due to CDE based
on successful submission of student and LEA level
findings
• District level corrective actions due to CDE based
on successful submission of student and LEA level
findings
• One year timeline for correction of noncompliance
based on successful submission of student and
LEA level findings.
Purpose of the SESR?
Tom Torlakson
State Superintendent
of Public Instruction
Page
4-14

To ensure that the Local Education Agencies (LEAs) are
providing appropriate supervision and monitoring of special
education programs and services;

To determine whether, or not students receive educational
benefit in district special education programs, and

To provide information to the California Department of
Education (CDE) regarding key compliance questions based on
the use of CDE specified tools and assessment methodologies.
(SESR Instruction Manual)
Purpose of the SESR?
Tom Torlakson
State Superintendent
of Public Instruction
The SESR will answer the following questions:
1. Does the LEA provide services and programs, which are
reasonably calculated to result in Educational Benefit using the
Rowley standard?
2. Does the LEA provide services that result in Educational
Benefit as measured by special education goals and State
Performance Plan Indicators?
3. Does the LEA comply with procedural guarantees that are
known to be frequent noncompliance items in other districts?
Purpose of the SESR?
Tom Torlakson
State Superintendent
of Public Instruction
The SESR will answer the following questions:
4.
Does the LEA fulfill its responsibilities when other districts and
programs serve its students?
5.
Does the Special Education Local Plan Area (SELPA), of
which the district is a part, fulfill its responsibilities for
monitoring the procedural elements of the Local Plan?
6.
Does CDE provide effective general supervision in accordance
with the State Performance Plan (SPP)?
Why are SESRs required?
Tom Torlakson
State Superintendent
of Public Instruction
34 Code of Federal Regulations Section 300.600
General Supervision
The CDE is responsible for providing general oversight of
all public special education programs in the State of
California. SESRs are one component of CDE’s quality assurance
process and general supervision responsibilities.
When are SESRs required?
Tom Torlakson
State Superintendent
of Public Instruction
Every four years
UNLESS…
A district is identified and/or has participated in a recent verification review
(VR)
The Participants
 Small districts have fewer than 20 students receiving special education services.
 Larger districts will have 20 or more students receiving special education services.
Tom Torlakson
State Superintendent
of Public Instruction
District
Size
LEA SESR
Assurances
Form
Monitoring Plan
SESR Components
SESR
Software
•Parent Survey
•Small Survey Data
Form
•Educational Benefit
Review
•Fiscal Review
YES
Less than 20
students with
current IEPs
YES
NO
20 or more
students with
current IEPs
YES
YES
All Components
YES
SESR Activities
Tom Torlakson
State Superintendent
of Public Instruction
The following steps are included in Activity One of the SESR
process:

SELPA/District Level Preparation, Planning, & Training

Parent Input: Meeting & Survey

Review and Analysis of District Data

Monitoring Plan
SESR Activity One – Step
One
Tom Torlakson
State Superintendent
of Public Instruction
1.
CDE/SELPA
TRAINING
SESR Materials
Tom Torlakson
State Superintendent
of Public Instruction
CDE has provided each SELPA with a link to a ftp website that
includes the following resources:
• PowerPoint Trainings
• Master Item Table
• District Data Reports
• SESR Software
• Manuals
• Forms
Monitoring Plan
Tom Torlakson
State Superintendent
of Public Instruction

Developed by districts, approved by CDE

The monitoring plan provides focus, direction, and acts as a
strategic plan for the SESR

Sources of information used in monitoring plan development
include:
1. Parent Input (meetings and surveys)
2. State Performance Plan Indicators (SPPI)
3. Compliance History
•
Complaints
•
Due Process Hearings
4. Other Data Sources
Monitoring Plan
Tom Torlakson
State Superintendent
of Public Instruction
Information included in the monitoring plan is entered into the
SESR software to generate the SESR review protocols for:
 Infant/Toddler
 Preschool
 School Age
 SELPA Governance
 Policies and Procedures
 Fiscal
SESR Activity One - Step Two
Tom Torlakson
2.
Gather Data
State Superintendent
of Public Instruction
·
·
·
·
Parent Input
Compliance Complaint &
Due Process History
SPP Indicators
Other
MONITORING PLAN
SESR Form 1
Submit to CDE
DISTRICT SPECIAL EDUCATION SELF REVIEW
CONTACT INFORMATION
Name / Address
Contact Person:
Name / Position
Telephone / Fax / Email
CDS Code
1. District:
Tom Torlakson
2.
StateSELPA:
Superintendent
of Public Instruction
3. County Office:
SIGNATURES
Name / Title
(Please print)
Signature
Date
4. District Authorized Agent
5. SELPA Director
6. Parent Professional
Team Representative
1
California Department of Education
3/17/2011
Parent Input - Meeting(s)
Tom Torlakson
State Superintendent
of Public Instruction
Moderator:
SELPA/District Staff –
Conducts the meeting
Recorder:
SELPA/District Staff –
Attends the meeting and collects information
Parent
Representative:
Participants:
Pages
10-11
CAC, PTI, FRC, FEC
Parents of students receiving special
education services
Parent Input - Meeting(s)
Tom Torlakson
State Superintendent
of Public Instruction
 Invitations must be sent to ALL parents or guardians of
children receiving special education services within the district.
 The district must conduct at least one Parent Input meeting
unless categorized as a small district.
 If < 20 percent participation at meeting, the district must send
out the parent survey.
 If 25 percent or more of the district’s home language surveys
indicate a language other than English, an interpreter shall be
present at the meeting.
Parent Input - Surveys
Tom Torlakson
State Superintendent
of Public Instruction
Alternative methods of data collection must be completed:
 If 25 percent or more of the district’s home language surveys
indicate a language other than English, the district shall develop
a survey in that language(s).
 If < 20 percent attend meeting or complete and return survey,
the district must use additional means (such as phone or email
surveys, surveys at IEP meetings, etc.) to bring the total to
20%.
 CDE has surveys available in several languages.
Parent Input - Small Districts
Tom Torlakson
State Superintendent
of Public Instruction
Districts with under 20 students receiving special education
services must conduct a Parent Survey instead of a Parent Input
Meeting
 A Parent Survey must be sent to every parent/guardian of a
student receiving special education services in the district
 Parents/guardians should be encouraged to complete and mail
in the survey
 If less than a 20% response rate, the district must use
alternative methods to contact parents/guardians
 Information collected from surveys will be submitted to CDE on
Form 3.
Tom Torlakson
State Superintendent
of Public Instruction
SESR Activity One - Step
Three
Tom Torlakson
State Superintendent
of Public Instruction
3.
Complete
district data
analysis
Parent Input - Monitoring Plan
Tom Torlakson
State Superintendent
of Public Instruction
Information obtained from the district’s parent input activities must
be included in the monitoring plan, if one or more of the following
three conditions apply:
 It is identified during one of the parent input processes, and is
validated by other district data;
 It appears to be a violation of state or federal law or regulation;
and/or
 It was expressed by several parents, affects a number of
students, or occurs at a number of school sites.
A search box is available by highlighting a column and then using the Ctrl + F key on the
computer keyboard. Use a search word to locate the most appropriate item number.
Master Item Table
(I)
PARENT INPUT (continued)
INDIVIDUAL
ITEM
NUMBER
2-1-1
Tom Torlakson
State Superintendent
of Public Instruction
AREAS TO BE INVESTIGATED AS A RESULT OF PARENT RESPONSES
TITLE AND DESCRIPTION
TITLE:
Assessment Plan – 15 day
timeline
DESCRIPTION
A review of responses indicated 20% of parents surveyed did not receive an Assessment
Plan within 15 days of the referral.
TITLE:
DESCRIPTION:
Enter the appropriate Individual Item Number(s) from the Parent Input Item Summary
TITLE:
Sheet or the
Master Item Table DESCRIPTION:
for items to be investigated for each potential
compliance issue.
TITLE:
TITLE:
TITLE:
DESCRIPTION:
The title is a short descriptive name of the area being investigated
DESCRIPTION:
(e.g. Assessment
Plan-15 day timeline)
DESCRIPTION:
The description is a short statement that is the basis for the investigation.
State the number of responses, where the information was collected (i.e. Parent
TITLE:
DESCRIPTION:
Survey or Parent Meeting), and the issue of concern.
3
3
Parent Input - Recommendations
Tom Torlakson
State Superintendent
of Public Instruction
 Parent input meeting invitation and the meeting date
 Include a copy of the parent survey in the invitation with a selfaddressed, stamped envelope
 Convenient and centralized meeting location(s)
 Reasonable accommodations
 Arrange for interpreters
 Two-hour session
 Consider using SEEDS to summarize parent input data
http://www.scoe.net/seeds/
State Performance Plan Indicators
(SPPI)
Tom Torlakson
State Superintendent
of Public Instruction
CDE collects the data through the California Special Education
Management Information System (CASEMIS) for reporting in the
Annual Performance Report.
 Includes district’s previous submission through SELPAs
and other appropriate sources;
 SPPI are measures of progress toward achieving
statewide special education goals and are based on
compliance, enrollment, and performance data
 The SESR is concerned with district data submitted for the
following SPPIs:
SPPI
Tom Torlakson
State Superintendent
of Public Instruction
1.
Graduation (Grade 12)
2.
Dropout (Grades 7 - 12)
3.
Assessment (Grades 3 - 8, 10)
A.
B.
C.
5.
Met AYP
Participation English-language Arts
Mathematics
Performance English-language Arts
Mathematics
LRE (Ages 6 - 22)
A.
B.
Out of regular class < 21%
Out of regular class > 60%
SPPI
Tom Torlakson
State Superintendent
of Public Instruction
6.
LRE – Preschool (Ages 3 - 5)
7.
Assessment – Preschool (Ages 3 - 5)
8.
Parent Involvement (Ages Birth - 22)
11. Eligibility evaluation - Initial (Ages Birth 22)
- Determination made within 60 days
SPPI
Tom Torlakson
State Superintendent
of Public Instruction
12.
Transition Part C to Part B not later than 3rd birthday
13.
Secondary Transition Goals and Services
(Ages 16 – 22)
14.
Post-school Outcomes - (High School)
Competitively employed, enrolled in post-secondary
school, or both
Tom Torlakson
State Superintendent
of Public Instruction
Action Required
Yes
SPPIs are included in the monitoring plan if the data report indicates
“Yes” in the "Action required" column or when the target is not met.
Action Required
Action Required
(II)
DATA ANALYSIS: INVESTIGATIVE CRITERIA
Identify only areas that require further investigation based on the analysis of the district’s State Performance Plan Indicator (SPPI) data.
DESCRIPTION
SPPI Indicator Two, district dropout rate
isTom
8.4%,
the target is 6.1%..
Torlakson
1
2
3
5
6
7
8
11
12
13
X
State Superintendent
of Public Instruction
Enter the reason that the
indicator needs to be
investigated.
Check the box that corresponds to the SPPI area
in the district’s Data Report (i.e. "YES" in the
"Action Required" column or when the target is
not met).
4
14
Compliance History
Tom Torlakson
State Superintendent
of Public Instruction
Districts must review compliance history:
Complaints


Pattern of noncompliance
Corrective actions that persistently exceed timelines
Due Process Hearings


Pattern of noncompliance
Corrective actions that persistently exceed timelines
Compliance History
Tom Torlakson
State Superintendent
of Public Instruction
Include in the monitoring plan if…
 Items from past complaint allegations were noncompliant, or
resulted in due process hearings in which there were findings of
noncompliance,
 There is an ongoing pattern of noncompliance [for a period of
three years, excluding the current year
(2011-2012)],
 If the district has persistent open corrective actions, exceeding
mandated timelines, OR
 The compliance item in questions is related to one of the overall
monitoring questions (slides 7 & 8).
Other Data Sources
Tom Torlakson
State Superintendent
of Public Instruction
District Data can be viewed on
CDE’s website:
http://data1.cde.ca.gov/dataquest/
Districts will be using the 2009 --10 Data Reports.
Other Data Sources
Other data to be considered by district:
Tom Torlakson
State Superintendent
of Public Instruction
 District status on Highly Qualified Teachers
 CAPA percentage: Over 1%?
 Annual and triennial IEP status
(III) COMPLIANCE HISTORY
As a result of a review of three years of compliance and due process complaint history, issues related to Fiscal Accountability,
HQT, CAPA and CMA Testing Rates, or items of particular interest to the LEA
INDIVIDUAL
ITEM
NUMBER
Tom Torlakson
IDENTIFIED ITEMS FOR INVESTIGATION
TITLE AND DESCRIPTION
TITLE:
4-1-3
State Superintendent IEP Implementation
of Public Instruction
DESCRIPTION:
There were nine findings of noncompliance in complaints file with CDE regarding
implementation of the IEP.
TITLE:
DESCRIPTION:
Located onTITLE:
Master Item
Table
TITLE:
Enter a short DESCRIPTION:
descriptive name of
the compliance
DESCRIPTION:
concern
TITLE:
DESCRIPTION:
TITLE:
DESCRIPTION:
Description- Include the source of the concern
(due process hearings, complaints), and the
number of non-compliant findings in the last
couple of years.
5
SESR Activity One - Step Four
Tom Torlakson
State Superintendent
of Public Instruction
4.
Complete Monitoring
Plan (FORM 1)
Hardcopy
Required Number of Records
Enrollment
Group
District Size
# of Students
receiving Special
Education services
# of Files
for
School Age Review
# of Files for
Infant/ Toddler
Review
# of Files
for Preschool
Review
1
150,000 +
4,158 – 19,950
5%
up to 80
8
8
2
30,000 – 149,999
2,055 – 16,438
2%
up to 70
7
7
3
15,000 – 29,999
975 – 3,498
3%
up to 60
6
6
4
5,000 – 14,999
400 – 1,830
8%
up to 50
5
5
5
1,000 – 4,999
60 - 682
30%
up to 40
4
4
6a
1 – 999
20 - 129
50%
up to 30
3
3
LESS THAN 20
NONE
0
0
Tom Torlakson
State Superintendent
of Public Instruction
6b
Tom Torlakson
State Superintendent
of Public Instruction
All Special Populations must be adequately investigated for all issues of concern
(e.g., the number of records of students who are of transition age; the eligibility category, the
number of files that represent students with OHI/Diabetes, etc.).
For each of the settings where students are served
the district must indicate the number of students
that will be included in the review (e.g., "Districtwide, there are 10 students served in NPS
programs, 3 are included in the review.").
SESR Activity One - Step
Five
Tom Torlakson
State Superintendent
of Public Instruction
5.
Load SESR
Software
Installing the Software
Tom Torlakson
State Superintendent
of Public Instruction
For detailed instructions and screen
shots please refer to the Software
Installation Manual
Page
2-7
(Software Installation Manual)
SESR Software Preparation
Tom Torlakson
DO:
State Superintendent
of Public Instruction
 Load the SESR software on to one designated
personal computer (PC) with Window XP operating system
 Read your instructions manuals:
• Instructions Manual
• Software Installation Manual
• Detailed Software Manual
DON’T:
 Install SESR software on a Macintosh computer!
 Share your password
SESR Software Preparation
Tom Torlakson
State Superintendent
of Public Instruction
It is recommended that one person be responsible for entering data
and making corrections in the software.
This person should:
 Be actively involved with the actual file review
 Input data as files are being reviewed
 Have analytical skills to be able to question the reviewer
information and findings
 Have good editing skills
SESR Activity One – Step Six
Tom Torlakson
State Superintendent
of Public Instruction
6.
Input FORM 1
into the SESR
software
Monitoring Plan – The Hard Copy
Tom Torlakson
State Superintendent
of Public Instruction
Enter the contents of the hard copy Monitoring Plan into
the SESR software, from:

Parent Input

SPPI

Compliance history
…for example
Pages
9-14
(Detailed Software Manual)
When the software is started, the "LOG
ON" screen will appear. It requires four
items:
USERNAME
Tom Torlakson
State Superintendent
of Public Instruction
PASSWORD
DISTRICT name and
DISTRICT PASSWORD
The USERNAME is "sesr"
The PASSWORD is “1112"
Tom Torlakson
State Superintendent
of Public Instruction
Once the required information has
been entered in the four fields,
select the "OK" button.
Enter the DISTRICT name from
the drop down list.
There is an individual password for each
district to protect student confidentiality.
Your CDE Consultant will provide the
DISTRICT PASSWORD.
Tom Torlakson
State Superintendent
of Public Instruction
If all of the log-on information is correct, a "LOG SUCCESSFUL-VALID ENTRY"
message box will be displayed indicating that the software has accepted the log on data
input and is ready to proceed.
Select the "OK"
button.
Tom Torlakson
State Superintendent
of Public Instruction
To enter the Monitoring Plan, go to Phase IMonitoring Plan Development and select the
"Create Monitoring Plan" button (the button that has
the Icon).
To start entering Monitoring Plan
data, select "Make an Area".
Tom Torlakson
State Superintendent
of Public Instruction
Tom Torlakson
State Superintendent
of Public Instruction
To enter a Parent Input or
Compliance History item, type the
title and a description from the
LEA’s hard copy Monitoring Plan.
Next, select "Individual Item No.
Selection".
Tom Torlakson
State Superintendent
of Public Instruction
Use the Drop Down Menu to scroll down until
the specific Item Number(s) identified in the
Monitoring Plan are found.
Tom Torlakson
State Superintendent
of Public Instruction
For a "SPPI" area,
select the button
marked, "SPP".
Tom Torlakson
State Superintendent
of Public Instruction
Add a Title and
Description of the
area for
investigation
Next, select the correct
“SPP” radio button for
investigation.
The software will provide a
message "Area Created
Successfully". Select "OK".
After selection of the SPP
radio button, select "SAVE".
LEAs Must . . .
Tom Torlakson
State Superintendent
of Public Instruction
For the SELPA Governance review questions (protocol) to
print, LEAs must:

Select the SELPA Governance radio button

Create text in the title and description boxes (type
anything, as the software requires text)
Tom Torlakson
State Superintendent
of Public Instruction
Note: To generate the
SELPA Governance
review protocol, this
radio button must be
selected.
SELPA Governance
Tom Torlakson
State Superintendent
of Public Instruction
If there has been an error in
entering Monitoring Plan
information, the software allows
for editing and deleting areas
entered by the user. Note that
preset areas and items cannot
be deleted or edited. To use the
edit functions, select
"View, Delete Areas".
Tom Torlakson
State Superintendent
of Public Instruction
Once selected, the
previously entered text
appears and can be edited
from this screen. The entire
area can be deleted. These
changes take effect once
the user exits the screen.
In order to add or delete specific items,
the user selects "Edit Area".
SESR Activity One – Step
Seven
Tom Torlakson
State Superintendent
of Public Instruction
Pages
39-43
7.
Upload FORM 1 data through the CDE
portal and send or, email a Monitoring
Plan marked draft
(Detailed Software Manual)
Backing Up
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
Go to Phase III-Corrective
Actions area and select the
"Backup & Upload Utilities“
button.
Backing Up
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
On the "Backup & Upload" screen,
select the "Backup“ button. This will
access the "Save As" screen
Backing Up
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
On the “Save As” screen, determine
the location where data is to be
saved and enter it in the “Save In:”
field
Recommended location: Save in an
easily accessible folder, such as the
SESR Backup folder created by the
LEA on the
C: Drive, or on the Desktop.
Backing Up
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
 Do not edit the CDS code in the
default line.
 Add an identifier (e.g. V1, V2),
each time back-up is completed.
Backing Up
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
Select the Save button.
Backing
Backing
Up Up
SESRSESR
Data Data
Tom Torlakson
State Superintendent
of Public Instruction
The "EXPORT-Export/Back-Up
Successful" message box will
appear. To conclude the backup
process, select the "OK" button.
Backing Up
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
To exit, select the
"Exit“ button.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
To begin the process of uploading SESR data through the secure portal,
go to the Phase III-Corrective Actions area and select the “Backup &
Upload Utilities” button. This will access the "Backup & UploadDIRECTORY:" screen.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
On the "Backup & UploadDIRECTORY:" screen, select
the "Upload Data Files"
button. This accesses the
"Save As" screen.
In the field labeled Zip, create a file name (with title
and version) for the data file or use the title
generated by the software. The label should be one
that can be easily identified in the future (e.g. Ver1,
Ver2). Ensure the CDS code is in the file name.
Tom Torlakson
State Superintendent
of Public Instruction
Select the "Save" button. This will
save the file in the SESR program
folder in the computer's Local Disk
(C: Drive).
Uploading
SESR Data
If the LEA has uploaded data through the portal
before, the "Save As" screen will show the
previously zipped and uploaded files
Tom Torlakson
State Superintendent
of Public Instruction
Uploading
SESR Data
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
After selecting the "Save"
button, the "EXPORTExport/Back-Up Successful"
message box will appear.
Select the "OK" button. This
will initiate the web browser
and connect to the "SED
Secure Data Transfer" site.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
Ignore: for CDE Use Only
On the "SED Secure Data Transfer" site
page, use the Drop Down List to select the
SELPA in which the LEA is a member.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
Each district will submit through the SELPA, not as a district.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
•
In the “Final Submission” area, always select the “No” button.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
•

On the area labeled "District"
DO NOT select the box in this area. Always submit as a SELPA.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
•
*****
In the area labeled "Password", enter the SELPA Password that
will be provided to the user by the appropriate SELPA staff.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
•
*****
When completed select the "Logon" button.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
This screen is an
example of how
previously
uploaded files will
be displayed.
To continue, select and press the "YES" button.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
If there are previous entries,
overwrite with the correct
information.
Enter the name of the
District’s Contact Person
and contact information in
the appropriate areas.
When entry of contact
information is completed,
select and click on the
"Continue“ button.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
To proceed, select the "Continue" button.
Uploading
SESR Data
Tuesday, June 30, 2011
2010-11
Tom Torlakson
State Superintendent
of Public Instruction
0680
Golden State SELPA
This screen is used to select the file to be uploaded to CDE. You may type in
the file's title or select the "Browse" button.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
If you select "Browse", the "Choose file" screen will appear. From the list of
files, select the latest file to be downloaded.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
Highlight the selected file and select the "Open“ button to continue.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
The file selected for
upload to CDE will
displayed in this
area.
When the file to be uploaded to CDE is displayed, select the "Upload“ button.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
To complete the data upload, select the "OK" button.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
This message will indicate that the submitted data has been
successfully sent through the portal to CDE.
To logoff the system select the "Logoff" button.
Uploading
SESR Data
Tom Torlakson
State Superintendent
of Public Instruction
This message will appear showing that the sender is now logged
off the CDE data system.
It is recommended that the District's assigned CDE Consultant be
notified that the data has been submitted electronically.
SESR Activity One - Step Eight
8a.
Revise
FORM 1 per CDE
and SELPA
directions and
resubmit
NO
YES
8.
CDE Review &
Approval
8b.
Submit original
signed final
monitoring plan to
CDE
Go to
Step 9
Submitting the Monitoring Plan
Tom Torlakson
State Superintendent
of Public Instruction
The LEA must wait for SELPA and CDE’s approval of both the
electronic submission and hard copy Monitoring Plan before
continuing with the SESR.
(V)

CDE APPROVALS
This Monitoring Plan has been reviewed and requires the following changes before approval:
The monitoring plan is reviewed by the CDE Consultant & Administrator
Tom Torlakson
State Superintendent
of Public Instruction

No concerns --
Signed by both the Consultant and Administrator and returned to
LEA.
Concerns --
Changes/Concerns are discussed with the LEA. The Monitoring Plan
may be returned for editing prior to approval. Once changes are
made, it is resubmitted to CDE for consultant re-review and approval.
This Monitoring Plan has been reviewed and is approved as submitted.
Name
Signature
CDE Consultant
CDE Manager
7
Date
Small Districts
Tom Torlakson
State Superintendent
of Public Instruction
Districts with less than 20 students with an IEP:
Are not required to complete a Monitoring Plan,
but must submit SESR Form Three to the CDE.
Tom Torlakson
State Superintendent
of Public Instruction
SESR Activity One - Step Nine
Tom Torlakson
State Superintendent
of Public Instruction
9.
Go to
Activity Two
Contact Information
Tom Torlakson
State Superintendent
of Public Instruction
 Questions or technical assistance may
be obtained from your SELPA or the
CDE consultant assigned to your
county.
 To access the list of consultants
assigned by county go to:
http://www.cde.ca.gov/sp/se/qa/fmtacncnt.asp