Transcript Slide 1

Washoe County School
District
A Primer for Testing:
Policies and Professional
Expectations
Revision Posted: 11/14/14 – Slides 33 & 40 “Calculators” Clarification
MISSION STATEMENT
The mission of the WCSD Department of
Assessment is to maximize student
success on the Pathway to College and
Career Readiness by promoting, monitoring
and supporting a balanced assessment
system…the department provides valid
and reliable data from multiple measures
to inform curricular and instructional
decisions and facilitates the judicious use
of assessment information by a variety of
users to answer questions about student
progress.
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Mandatory Training for ALL School
Personnel Involved with Testing
➠ This presentation is meant to be an
overview of the contents of the Primer;
however, the Primer must be read in
its entirety.
➠ The principal or his/her designee will
annually review A Primer for Testing
with all staff members who assist with
testing and/or handle secure test
materials.
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Statement of Responsibility
➠ All certified and classified personnel
concerned with assessment must be
familiar with the policies and
professional expectations contained
within the Primer.
➠ Those receiving the training must verify
that they have received this training by
completing the “Acknowledgement of
Professional or Classified WCSD
Personnel” found in the Primer.
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Changes, Changes, Changes
test delivery, timing, accommodations, supports,
permissible tools, content, accountability…
 Do not rely on previous experience for
the administration of any state
assessment.
 Your professional responsibility includes a
thorough reading and understanding of
each specific test administration
manual.
 ASK QUESTIONS!!! Consult with Student
Support Services (IEP), Departments of
ELL (EL), Counseling (504), & Assessment
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State Assessment Program 2014-2015
Smarter Balanced or NAA – ELA and Math
Smarter Balanced or NAA – ELA and Math; Science or NAA Science
Smarter Balanced or NAA – ELA and Math
Smarter Balanced or NAA – ELA and Math; EOC Math I (course eligible)
Smarter Balanced or NAA – ELA and Math; Science or NAA Science;
EOC Math I and/or Math II (course eligible)
High End-of-Course Exams – Math I & II, ELA I & II (Grades 9 & 10 only)
School HSPE Math, Reading, Science & Writing (Grades 11 & 12/AD only)
CCR – ACT Plus Writing(Grade 11 only)
CTE for Course Completers
Gr 3-4
Gr 5
Gr 6
Gr 7
Gr 8
K-12
English Language Proficiency Assessment (ELPA) or Alternative ELPA
• All Accountability assessments are administered in the
spring of each year with the exception of the October
administration of the HSPE to 11th & 12 th graders.
• All state assessments must be administered ONLY to
eligible students as posted in IC.
• Not Shown: National Assessment of Educational Progress
(NAEP), and local assessments.
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Administration & Participation
 The Nevada Department of Education
prescribes the specific date or range of
dates on or during which an examination or
examinations will be given.
 Nevada Revised Statutes (NRS) requires
that all students enrolled in grades for
which a state-mandated test is given
participate.
 Schools will provide appropriate
accommodations on all state tests for IEP
and students with a Section 504 plan as
outlined in their accommodations form.
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NAEP: The National Assessment of
Educational Progress
 All Nevada schools that are selected by the
National Assessment Governing Board for
participation in the National Assessment of
Educational Progress (NAEP) MUST
participate (see NRS 389.012).
 NAEP does not provide scores for individual
students or schools; instead, it offers
reports for the entire state based upon a
sample of student populations.
 NAEP is conducted at selected schools in
grades 4, 8, & 12.
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Parent/Guardian Notification
All school administrators and teachers
must communicate with the
parents/guardians of affected
students at least one month before
the administration of a large-scale
assessment.
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Purposes of the Assessment
Program
▸ Support Envision WCSD 2015 Strategic
Plan, school improvement plans, and
Multi-Tiered Systems of Support (MTSS).
▸ Inform school and classroom decisions on
differentiated instruction and intervention.
▸ Track statistical data longitudinally.
▸ Gather and report data that are accurate,
meaningful, and professionally sound.
▸ Fulfill accountability requirements.
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Personnel
 All individuals involved with the testing
process must be trained
 Classroom test administrators must be
licensed
 Proctors may be unlicensed, but may
not be left alone w/students or secure
test materials
 The test administrator is responsible for
all testing activities at the classroom
level
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Timing the Examinations
Specific test administration manuals
dictate the timing options for each
assessment in the WCSD Assessment
Program, which includes all
assessments prescribed by the Nevada
Department of Education.
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Breaks
 A restroom break should be provided
prior to test administration.
 Breaks taken during untimed and timed
test administrations must be closely
supervised, and peer interaction is
prohibited.
 Document all persons entering and
exiting the testing room; include time.
 Limit breaks during testing except for
students taking the NAA; they may take
as many breaks as necessary.
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Timing Continued…
 Additional time, if allowed, must be provided for
any student who is working productively at the end
of the district-prescribed times.
 Students must not interact with peers during
transitions and must be accompanied by trained,
licensed staff.
 Licensed staff must transport secure test materials.
 Students needing extra time must not be excused
to another class, lunch, recess, or other school
activity prior to completion of testing.
 Students may not return to a previouslyadministered section or part of a paper-based
assessment and other single-day administration
tests after an unsupervised break or on a
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subsequent day.
Test Administration
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DISCLOSURE OF TEST CONTENT
IS STRICTLY PROHIBITED
BY STATE LAW
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DO NOT READ, REVIEW, LOOK
AT, COPY OR TAKE NOTES ON
TEST CONTENT
DO NOT PHOTOGRAPH, RECORD,
OR TRANSMIT ANY PART OF A
TEST OR TESTING SESSION*
*Does not apply to the video recording
of NAA test sessions.
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Procedures: TEST MANUALS
 Read each administration manual
thoroughly prior to each test
administration.
 You are responsible for complying
with the contents of these manuals.
 The manuals must be distributed well
in advance of each test
administration.
 Follow only the script provided for the
test administration.
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Procedures: IN THE TESTING ROOM
 A minimum of one (licensed) Test
Administrator for every 30 students
must be assigned to each testing room.
 Students who are not participating in a
specific test and parents/guardians
must not be allowed in the testing
room.
 Document all individuals in the
testing room (students & adults),
including persons entering at any time;
note the time (enter/exit, start/finish).
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Procedures: TRANSLATION PROHIBITED
Translation by the test administrator
or proctor of any test material
(directions, passages, questions,
answer choices) into another
language is prohibited during test
administration.
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Procedures: TEST ITEM CONCERNS
If a student has concerns about a test item:
1) Without reviewing the item – test
administrator records ONLY the test subject,
grade level, item number, and test booklet
version or the student’s name and session
ID for computer based assessment and
submits information to testing coordinator
2) Test coordinator reports information to
district assessment director
3) District assessment director reports
information to the state
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Procedures: ACTIVELY CIRCULATE
 Ensure that students are on task and
working and responding in the correct
section of the test.
 ATTEND TO STUDENTS throughout
the session and do not engage in other
distracting activities.
 DO NOT provide assistance of any kind
beyond making certain that students
understand the instructions, in
ENGLISH, for taking the test.
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Procedures: SECURE TEST MATERIALS
 At no time before, during or after
testing, shall students be left
unattended with testing materials or
unlicensed personnel, nor shall
examination materials be left
unattended, unless locked and secure.
In other words,
SUPERVISE STUDENTS AND
KEEP TEST MATERIALS SECURE
100% of the TIME!
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Procedures: PERMISSIBLE MATERIALS
 Students may not access any
additional instructional/support
materials unless specified by their
testing accommodations or
designated supports.
 Students may not access personal
materials during testing.
 Arrange to have permissible
materials available for distribution
to students prior to testing.
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Procedures: TRACK ALL MATERIALS
 Test booklets are not to be distributed
until the prescribed date for each
examination.
 Each time secure test materials change
hands the materials must be counted
and the count shown on a timestamped sign-in/sign-out sheet and
must not be left unsupervised.
In short, ACCOUNT FOR ALL TEST
MATERIALS AT ALL TIMES!
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Procedures: Distributed = Collected
All testing materials, including test
booklets, writing prompts, student
responses, HSPE formula sheets and
scratch paper, must be collected by
the test administrator and
accounted for before a student is
allowed to leave the testing area for
any reason.
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Procedures: Test Materials Return
 Upon completion of testing each day,
all materials must be returned in
person to the appropriate test
coordinator in a timely manner and not
later than the end of the school day on
which the examination is administered.
 WCSD EXCEPTION: NAA materials
may be stored in the test
administrator’s room/office if they can
be secured in a LOCKED cabinet.
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NO ELECTRONICS!
Students and Test Administrators
Inform students in advance
☞ NO electronic devices (also
applies to Test Administrators/Proctors)
• unless a student has an
accommodation plan that allows a
specific permissible device
☞ Unauthorized possession of a
non-permissible device is grounds
for invalidation of scores
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Procedures: EARLY FINISHERS
 Students who finish early –
may read paper materials only
>> NO E-READERS <<
test materials must be collected prior
to a student accessing reading
materials
 Pencil-and-paper activities are
prohibited (no writing or drawing)
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Testing Students with
Special Needs
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Students with Special Needs
 All students must participate
 Students who are receiving special
education or have a 504 plan, may be
afforded accommodations or
opportunities to take the NAA
 Students who do not meet the above
criteria must test under regular
conditions*
*Designated Supports, documented by a team of
educators, may be afforded to all student populations.
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Identify: Students with
Special Needs
All teachers and staff members at
each school are required to assist
the principal in ensuring that all
students with special needs receive
appropriate accommodations
and/or designated supports.
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Universal Tools
 Embedded Universal Tools – available for
students taking computer-based
administrations in grades 3-8; part of the
technology platform
 Non-Embedded Universal Tools – for all
students taking the Smarter Balanced and EOC
exams; not part of the technology platform
*Calculators as a Testing Accommodation:
 Basic free-standing, 4-function or scientific, non-graphing/nonprogrammable… HSPE – IEP only
 Special features free-standing (Braille, talking scientific) for use
on approved math items…Grades 3-8 (not already supported by
platform-embedded technology), EOC–IEP/504 only; HSPE–IEP
only
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Designated Supports
 Designated Support features are
permissible for use by any student for
whom the need has been identified by
a team of educators.
 Designated Supports must be identified
prior to test administration.
 Decisions made by professionals familiar
with the student and trained in supports
available for the specific assessment.
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Exited <2 years,
Levels 1, 2, 3, 4, 5
Designated Supports - FORMS
 The NDE Designated Supports for Testing
Students in EL Programs form is sent to
schools for each eligible EL student as
determined by the WCSD Department
for ELL
 For all general education, IEP, and 504
students using designated supports,
document using the Designated Supports
for Students in Washoe County School
District form
☞Test Coordinator retains copies of all
forms for testing
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Designated Supports…continued
 Embedded Designated Supports –
available to students taking computerbased administrations in grades 3-8 for
whom the need has been identified prior to
test administration; part of the technology
platform
 Non-Embedded Designated Supports –
available to students for whom the need
has been identified prior to test
administration; use with Smarter Balanced
and EOC exams; not part of the technology
platform
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Accommodations
 Accommodations are only for students
whom the accommodations are included
on an IEP or 504 plan
 Selected accommodations should be
used during the regular instructional day
in the classroom
 Accommodations are specific for each
student
 A testing accommodation form must be
attached to the IEP or 504 plan
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Accommodations…continued
 Embedded Accommodations – for
students with accommodations included
as part of an IEP or 504 plan who are
taking computer-based administrations in
grades 3-8; part of the technology
platform
 Non-Embedded Accommodations – for
students with accommodations included
as part of an IEP or 504 plan who are
taking the Smarter Balanced and EOC
exams; not part of the technology
platform
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Document: Designated Supports
and Accommodations
Lists of students with special needs and
their specific Designated Supports and
Accommodations, updated for each test or
examination, must be prepared and
provided to all test administrators who will
be administering a test to those students.
☞ Test Coordinator retains copies of
all forms for testing
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Calculators: Clarification
 Use varies by test! Consult specific
state/district test manuals for guidance
 When allowed as a universal tool, or as an
accommodation, calculators must meet test
specifications and are used only on calculatorapproved math items
HSPE – Accommodation only: free-standing; 4function or scientific, no graphing/programmable
EOC – Non-Embedded Universal Tool: freestanding; 4-function or scientific, no
graphing/programmable
Grades 3-8 – Embedded Universal Tool: part of
platform; available for pre-determined math items
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American Sign Language (ASL)
If included in the IEP and regularly used
by the student for translation of written
information:
 Glossaries, hard copy (paper) only
– Must be word-to-signed symbol style
Random House Webster’s
• Concise ASL Dictionary
• Pocket ASL Dictionary
Collins, ASL Concise Dictionary
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Bilingual Dictionaries
 Bilingual Dictionaries
– Glossary style, word-to-word
translation only
• BilingualDictionaries.com
(recommended)
• Must be hard copy (paper) only
– Permitted ONLY as directed by
specific exam (see permissible
materials).
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Accommodations… Note!
 Teachers providing read aloud
assistance to students must sign the
confidentiality agreement prior to test
administration.
 Students given “Modifications” will be
counted as non-proficient and not
participating.
Accommodations allow access to the
assessment without compromising validity;
Modifications alter the scope of what is
being assessed.
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HSPE: Read Aloud Clarification
 HSPE Math and Science tests ONLY
IEP, 504, EL students
 Words may be read aloud, ENGLISH
ONLY
 NO symbols (including numerals)
 NO paraphrasing, elaborating or
explaining
 Never read any part of the HSPE Reading
test aloud to a student in any language
 “Test” includes passages, questions,
answer choices (everything beyond the
TA script)
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Computer-based Assessment
Read Aloud Clarification
 Computer-based assessments Text-toSpeech
 Designated Support
- Math stimuli and ELA items only
- Not for reading passages
- This support may impede the
performance of students who
do not regularly have the
support during instruction
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Computer-Based Assessment
Read Aloud Clarification…continued
 Computer-Based Accommodation for
Text to Speech reading passages
 Only allowed for grades 6-8
—Accommodation is appropriate for a
very small number of students (1%)
—Student need must be documented
in IEP or 504 Plan
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Accommodation:
Alternate Response Mode
 Students whose 504 plans or IEPs call
for it may use a touchpad,
keyboard, or Braille writer for
hand-written responses*
*If administering the HSPE writing test
under these conditions: complete and
submit the Certification of Proper Use of
Keyboard or Braille Writer form with the
student’s answer document
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WCSD
Local Assessments
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District Assessment Program2014-15
K, Gr. 1, 2 Developmental Reading Assessment 2 [DRA2+]
Gr. 1-9
Measures of Academic Progress [MAP] – Math
Measures of Academic Progress [MAP] – Reading
Course- High School Math Common Finals :
specific
Algebra 1, Algebra 2, Algebra 2 Honors, Geometry, Formal
Geometry
ELL Common Finals (MS & HS)
Gr. 3-9
 District-level examinations may vary
significantly in rules and procedures from
State tests.
 Administrators and staff must carefully read
all guidelines and resources that accompany
these tests.
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WCSD Assessments
The same proscriptions and rules
against inappropriate test
administrator/proctor assistance and/or
tampering with or inflating student
scores that apply to Nevada
accountability assessments apply to all
WCSD Local Assessments.
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WCSD Assessments: MAP and DRA
 Interim assessments must be
administered within the prescribed
testing windows and by qualified &
trained test administrators
 Plan ahead to ensure full administration
to all eligible students, within the testing
window.
 Retesting is not permitted.
 Do not use scores from interim
assessments for academic grades.
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WCSD Assessments: COMMON FINALS
 Secure assessments
 Follow security guidelines for Nevada
summative tests (security includes
storage, distribution/collection,
supervision, administration, etc.)
 Read and follow WCSD administration
guidelines
 Read teacher scripts verbatim
 Adhere to Administrative Procedure:
Final Test Guidelines
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Security & Confidentiality
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Security & Confidentiality:
NV / WCSD
 The test items, problems, or questions
contained in all state-mandated or
WCSD-mandated summative tests and
the approved answers for scoring them
are SECURE and CONFIDENTIAL.
 DO NOT GENERALLY CIRCULATE copies
of writing test prompts or test booklets,
marked answer sheets, or answer keys,
except for test administration. This
includes electronic circulation.
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Security & Confidentiality: Ethics
Copying test items, problems, or questions
and the approved answers for grading them
by any means or disclosure of those items,
problems, or questions and the approved
answers for scoring them is a breach of NRS
provisions, NAC regulations, WCSD testing
procedures, and ethical expectations for the
professional behavior of all district
employees.
Such breaches of testing procedures shall be
cause for disciplinary action.
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Student Test Data & FERPA
Reporting and accessing test scores
of individual students by anyone
other than authorized school
personnel, the student’s
parent/guardian, or the student is
prohibited.
http://www.washoeschools.net/Page/448
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Testing Irregularities
Varying degrees of severity
– Administration errors
– Security breaches
– Interruption of testing
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Irregularities: Report
Immediate notification required by law
– Test Administrators & Proctors: Notify
your school principal or test
coordinator ASAP
– Test coordinator or principal notifies
district office; completes reporting form
– District office notifies Department
 Written report submitted to
Department within 14 school days
58
Irregularities: Follow-up and
Document
 Detailed narrative
– Include student information, if
applicable
– Ask questions & obtain as much
information as possible
 Department is obligated by law to
conduct investigations as it deems
necessary
 Investigations conducted at school,
district, & state levels
59
Irregularities: Possible
Consequences
Corrective action administered by
the State Department or District
Invalidation of scores
Accountability consequences
License sanctions
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Remember
The principal is ultimately
responsible for all testing
activities at the school
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Relevant Definitions
The important terms “Classroom Test
Administrator”, “Classroom Proctor”, and
“School Official” are terms that can refer
to teachers and classified school staff.
Their full definitions can be viewed in
the Primer.
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Primer Contents
In addition to test security procedures,
your Primer for Testing includes
additional valuable information :
 An Appropriate Testing Environment
 WCSD Emergency Plan During Testing
 Testing Students with Special Needs Decision
Making Flowchart
 NDE Universal Tools & Designated Supports
information; Designated Supports &
Accommodations Forms
 WCSD Assessment Philosophy
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Next Steps
☞ Read the Primer in its entirety;
reference and review throughout
the school year (keep for all 20142015)
☞ Sign the Acknowledgment form at
the back of the Primer and submit to
your principal
☞ Review Primer, as well as all
applicable manuals, before each
major assessment
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Finally…
Don’t make mistakes; when in
doubt, ASK your principal or
contact Assessment Support
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For More Information
Contact:
Sandra Aird, Director of Assessment
Assessment Support Team
Phone: 348-0248
[email protected]