Transcript Dias nummer 1

Gatetrade eProcurement
Gatetrade eProcurement is a combined workflow
and information system that covers the whole
process from purchasing decision to the moment
when the invoice arrives
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
Agenda - Presentation of eProcurement in Praha:
Agenda Praha
•
Brief introduction to Gatetrade
•
Products, functions and processes using eprocurement
•
The Public setup in Denmark
•
The level of eProcurement in Czech republic.
•
Gatetrade’s solutions og competencies
•
Experience in e-business
•
Discussion
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
Introduction to Gatetrade
Founded in the year 2000 and owned by Consolidated Holdings Ltd.
Employs 25 experienced e-business specialists.
Represented in the Nordic countries via units in Denmark, Norway, Sweden and Iceland.
Leading supplier in e-business solutions and the sole operator of Denmark’s biggest b2b
market place counting more than 1500 customers og 3 million item numbers. Our customers
are represented in governments agencies, municipalities, counties as well as in the private
sector.
Contractually committed to operate the The Public Market Place (”The Public Purchase Portal”)
and The IKA Market Place (”IKAportalen”  municipality and local government).
Reykjavik
Major private and public companies are the primary target groups.
Trading turnover via Gatetrade’s solutions in 2006 was 7,5 billion DKK
which amounts to a 50% growth year on year.
2006
solvency
ratio (expected): 85,6.
Gatetrade
key figues
Number of purchasing
customers
Number of suppliers
Oslo
2003
2004
Growth
2005
Growth
2006
Growth
49
84
71%
203
119%
250
23%
Stockholm
Copenhagen
153
207
35%
1106
899%
1500
36%
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
Introduction to Gatetrade
Our vision
• To simplify and boost efficient trade for major public and private companies
• To make electronic trading possible to the extent that the companies are ready for it
• To create direct and measureable value for our customers
Our solutions
• Are developed in co-operation with our customers and built on the latest technology
• Can be configured to fit individual requirements
Our set-up
• An electronic workflow from the need arise until the invoice arrives
• An integrated solution without having to invest in hardware nor software
• A simple and easy-to-use solution that yields fast ROI
Jacob G. Andersen
Account Manager, CRM
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
References
Municipalities and counties
København, Odense, Holstebro, Indkøbscenter Østjylland, Gentofte, Sønderborg, Svendborg,
Rudersdal, Gladsaxe, Brøndby, Jammerbugt, Lemvig, Odder, Skive, Skanderborg, Hedensted,
Fredericia, Kolding, Aalborg, Næstved, Ringsted, Lyngby-Taarbæk, Region Syddanmark etc.
Government agencies
Kulturministeriet, Finansministeriet, SKAT, Videnskabsministeriet, Fødevareministeriet,
Beskæftigelsesministeriet, Indenrigs- og Sundhedsministeriet, Socialministeriet,
Integrationsministeriet, Transport- og Energiministeriet, Økonomi- & Erhvervsministeriet,
Udenrigsministeriet, Fødevarestyrelsen, Danmarks Fødevareforskning, Folketinget, Aalborg
Universitet, Uni-C, etc.
Private sector
Berlingske Tidende, Scandlines, DLG, Vestas Wind Systems, TDC, SuperGros, Danske Bank,
DHL Worldwide Express, AMBU, Post Danmark, Chr. Hansen, Junckers Industrier, Kræftens
Bekæmpelse.
Suppliers (+1000)
Topnordic, Lyreco, Comwell, COWI, Louis Poulsen, Papyrus, Multiline, LMG, RS
Components, Adecco, BCI, Bie & Berntsen, Bondo Kontormøbler, Cafax, Duni, Fritz
Hansen, Hoffmann Firmatøj, Topsted etc.
David Schou-Elsass
Customer Relations Manager
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
Access the information where it is needed!
Where do I find
the product and
who is the
supplier?
Can I order it
myself – and if
not who is to
authorise my
purchase order?
Which suppliers
am I allowed to do
business with?
Where do I find a
requisition form?
How do I make
the order? By
telephone, fax or
letter?
What kind of
agreements do
we have and
with which
suppliers?
Where did I make
my purchase last
time and how
much was it?
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
What is the price
for this product?
3 modules – a countless number of opportunities!
Agreement and
contract
management
(ETHICS)
Procurement and
statistics
eProcurement
Invoice module
eProcurement
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
Eprocurement
setup
Purchase
Catalogue
MP
Supplier
Order
VANS
Order
Invoice
Orderinvoice
match
MP
Approved orders,
Basic data
Order cancellation
Goods reception,
ERP
An entered invoice
System
Credit note
Integration
User roles
Purchase
Administration
- Requester (procura)
- Superuser
- Purchaser (procura)
- Administrator
Approval of order and invoices
- Authorized buyer
Statistics
- Statistics
Purchase with and without approval
Roles in eProc.
Requester
Purchaser
Authorized person
(0 i procura)
(1.000 i procura)
(over 1.000 i procura)
Activities in eProc.
1.500
1.000
500
Goods reception
The Public Setup in Denmark:
3 parties
•
Gatetrade (Supplier)
•
SKI -Public Procurement Organisation (Service provider)
•
Municipality, local governments, government agency and
Ministryc (Customer)
Products
•
MP, DOIP and IKA (The Danish Purchase Portal)
Setup
•
Drawing will be made at the course
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
The level of eProcurement in Czech republic:
Qustions
• Is on the way / er på vej
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
Handling of incoming invoices – before and after
Traditional flow of invoices
Accountant
Requester
ERP
Authorized
person
Accountant
Flow of invoices in Gatetrade eProcurement
Invoicemanager
Requester
Authorized
Person
ERP
Procurement and statistics module
Gatetrade
eProcurement
Receipt of
order at
supplier side
All purchases are
initiated using
Gatetrade
eProcurement
Receipt of
goods
Purchase
initiation
Order
information
Ordre
afgives
is sent to FM
system
Verification
and
approval
Order is
dispatched
Counterbalincing is
sent to FM
system
ØS platform
Match
Invoice module
Leverandør
Afsluttet
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
Invoice module - Automatch
Gatetrade
eProcurement
Invoice
module
Invoice
automatch
Invoice is
sent to ERP
system
Electronic invoice is
received by Gatetrade
eProcurement
If such order exists
and it has been
marked as
received, invoice
and order is
automatched.
The automatched
invoice is transferred
to the ERP system as
an accounting entry.
The invoice is then
transferred to the
invoice module.
eProcurement
automatically looks up
the corresponding
order.
ERP
system
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
Invoice module - Not automatched
Invoice
module
Invoices that are not
automatched must
be manually
processed.
Work in
process
Invoice
processing
Invoice is
sent to ERP
system
Approval
ERP
system
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
What can be achieved?
When you have/ are able to:
Contracts and
products
available for all
users
Track and
report on overall
purchasing
Show accurate
up-to-date
product information on
requisition form
Optimise contract
utilisation
Reduce
order data entries
Accept electronic
invoicing
You can..
Reduce
“Maverick” buying
Automatch invoice
with purchase
order
And save...
5% -15%
Procurement savings
(% of purchases)
20-60%
Process savings (lean)
(% of time)
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
Technical setup

Gatetrade eProcurement is provided as an ASP
application meaning that the only software required
is an internet browser.

Integration between Gatetrade eProcurement and
the customer’s ERP system is established as a thin
integration. That is to say that integration is
established via XML file exchange.
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
Use of resources and the need for education/training:
Is on the way / Er på vej
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
Perspectives and opportunities
Our e-business solution has to deliver direct and measureable results
• must increase efficiency
• must reduce costs
• must provide better basis for negotations and cost reductions
Our own and customer experiences
• A professional approach to strategic purchasing already exists (80% of purchasing volume)
• This is, however, not the case when it comes to non-strategic purchasing (20% of
….purchasing volume)
• 80% of the time used on purchasing is spent on 20% of the purchasing volume
Conclusion for efficient e-business
•
•
•
•
Start e-business with ”non-strategic” commodities
Start e-business by reducing administrative procedures
Start e-business by reducing cost prices
Think big but ”keep it simple”
Christian Leth
Project manager, IT
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111
Questions
gatetrade.net a/s . Copenhagen . Stockholm . Oslo . Reykjavik . www.gatetrade.net . [email protected] . +45 70 110 111