Transcript WORKSHOP ON THE CONDUCT OF EXAMINATIONS AT KNUST

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WORKSHOP ON THE CONDUCT
OF EXAMINATIONS AT KNUST
ORGANISATION AND
MANAGEMENT OF EXAMINATIONS
DEPARTMENT
OF
BIOLOGICAL
SCIENCES, KNUST, KUMASI.
Wednesday, 11th April 2012 at the GT. Hall.
7/17/2015
PRESENTED BY:
MR. WILLIAM GARIBA AKANWARIWIAK
CONTENTS:
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Supplementary Examinations
 Common problems associated with
the conduction of University
Examinations
 Cheating in examinations:
What we know and what we can do.

8/1/2009
Supplementary Examinations
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Conduct of Supplementary examinations
is limited to only First year students.
 Examination rules shall not be applied to
continuing students at the end of the year.
 The rules shall however, be applied to
continuing students next year.

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Typesetting of questions
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Questions should be typeset directly on a
pendrive and not directly on the hard
drive.
 Ensure
that the network cable is
disconnected when setting questions.
 Ensure that no student for that matter
anybody gets to know your IP address.

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Typesetting of questions Cont’d.
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Use a dedicated printer solely for printing
examination questions to print your hard
copy o questions or make sure the
memory is erased after printing the
questions since most printers memorise
the document before commencing to
print.
 Ensure the format for setting questions is
correct.

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Typesetting of questions Cont’d.
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In typesetting your questions make sure
you provide the details contained in the
next two slides.
 This should strictly be adhered to so as to
ensure uniformity.

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Typesetting of questions Cont’d.
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KWAME NKRUMAH UNIVERSITY OF SCIENCE &
TECHNOLOGY, KUMASI
COLLEGE OF ………….
B.Sc. (Eng.), Second Semester Examinations, 2010/2011
Third Year
ME 366 Heat Transfer
April, 2011
3 hours
Instruction(s) to Candidate(s)
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Typesetting of questions Cont’d.
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
The name(s) of the examiner(s)
should come at the end of the paper.

e.g.
W. O. Ellis not Prof. W. O. Ellis
F. K. Forson not Prof. F. K. Forson
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Challenges during examinations
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Invigilation is an essential part of the
conduct of examinations and as such a
duty of all the Academic Staff.
 Some invigilators are in the habit of
turning up for invigilation late resulting
in the late start of examinations.

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Challenges during examinations cont’d.
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Auxilliary invigilators (Examiners) either
do not see the reason to turn up when the
paper is being written or come, sign and
disappear.
 Scheduling
of
meetings
during
examinations.
 Invigilators do not know what to do in
cases of alleged examination malpractice.

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Challenges during examinations cont’d.
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Part-time lecturers and in some cases
service lecturers do not comply with
examination regulations e.g. setting of
questions as per the timetable provided.
 Some
invigilators
often
absent
themselves with the excuse that they misread their timetable.

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Challenges during examinations cont’d.
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Invigilators should either make internal
arrangements
with
colleagues
to
invigilate papers on their behalf if they
know they will not be able to turn up or
call up the Examinations officer to get
replacements for them.
 Invigilators turn up to start examinations,
sign abscond or find a descent excuse to
be away.

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Challenges during examinations
cont’d.
It is the duty of the Invigilator to inspect the
identity and admission cards of candidates
before they enter the examination hall.
 However, candidates who turn up for the
examination without these cards should have
their names, index nos. and programmes
taken for verification with the Planning Unit.

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Challenges during examinations cont’d.
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Such candidates should be informed to
go to the Planning Unit to have their ID
cards replaced before the next paper.
 Candidates are not allowed into the
Examination room more than 30 minutes
after the start of paper but some
invigilators over look this.

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Challenges during examinations cont’d.
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No candidate shall take into the room
unauthorized materials.
 No candidate is permitted to take out of
the examination room used or unused
answer booklets, supplementary sheets
etc.
 It is not the responsibility of invigilators
to collect mobile phones and keep for
students.

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Challenges during examinations cont’d.
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


Students are to be seated in the examination room
according to their index nos. pre-arranged in the
room to prevent what students term formation.
No candidate shall be allowed to borrow any item
or material from another candidate in the
examination room.
Before the beginning of the session, the invigilator
shall place copies of the question paper in the
answer booklet on the candidates’ desk.
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Challenges during examinations cont’d.
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

At the end of the session, the invigilator shall place
the scripts in an envelope, enclose a copy of the
attendance sheet of candidates and at least four
copies of the question paper with the attendance
sheets and mark sheets, seal the envelope(s) which
should be delivered to the Examiner of the course
or the Faculty/College Examination Office as the
case may be.
Examination
candidates
shall
under
no
circumstance be left without a supervisor.
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Challenges during examinations cont’d.
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
Every Invigilator should exercise the utmost
vigilance throughout the session and should not at
any time occupy himself/herself in any way which
would distract him/her from the proper
performance of his/her duties. If possible phones
should be placed on silence or switched off. No
making of phone calls during the period of
examination.
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Challenges during examinations cont’d.
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
Invigilators shall move about the Examination
room from time to time, but they should take
particular care not to disturb the candidates.
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Challenges during examinations cont’d.
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

No candidate shall be allowed to leave the
examination room within the last 30 minutes of the
paper.
The Invigilator(s) shall count all examinations
scripts in the examination hall at the end of the
session and match the number with that on the
attendance sheet. The scripts should be enveloped,
sealed and signed before they are handed over to
the
examiner(s)
or
dispatched
to
the
Faculty/College Examinations Office.
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Challenges during examinations cont’d.
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

No examination attendant shall be involved in
taking attendance, announcing what time has been
spent or left etc.
It is not the duty of attendants or security personnel
to be engaged in the collation of scripts since it is
the responsibility of the invigilator to account for
all scripts.
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CAUTION TO INVIGILATORS
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

An invigilator should under no circumstance
engage any candidate in verbal exchanges or fight a
student in the discharge of her/his duties as an
invigilator e.g. in cases of alleged breach of
examination regulations, missing ID cards, general
misconduct on the part of students before, during
and after the examination.
Call in the security personnel for assistance.
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THINGS TO WATCHOUT FOR AS
INVIGILATORS

1.
Some of the methods used in examination
malpractice include the following:
Copying from prepared notes e.g. prepared
notes, texts, materials written on the
palms, thighs, handkerchiefs, on covers of
calculators or hidden within the calculators
etc which in various names such as hideand-seek, micro-chips, magic text etc.
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THINGS TO WATCHOUT FOR AS
INVIGILATORS CONT’D.
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2.a) Some students resort to stealing other
students’
work,
converting
or
misappropriating the scripts of other
candidates, substitution of scripts at the
end of the examination known among
students as DHL, tearing of scripts only
to complain that they have no marks.
b) Others exchange question papers.
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THINGS TO WATCHOUT FOR AS
INVIGILATORS CONT’D.
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3. Some students seek and receive help
from others by “giraffing” after a
successful formation.
4. Impersonation is also common where
students hire the services of others either
among themselves or from outside to
write the examination on their behalf.
This is termed “Ecomog”.
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THINGS TO WATCHOUT FOR AS
INVIGILATORS CONT’D.
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5.
Examination malpractice has become
sophisticated with programmable calculators,
palm-tops, organizers, mobile phones with
blue-tooth devices etc.
6. Others place materials in the wash rooms
and go out occasionally to refer to.
7. Some smart ones employ what is called
“load shedding”.
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THINGS TO WATCHOUT FOR AS
INVIGILATORS CONT’D.
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8. For some students it is only during examinations
that they are first class gentlemen. They wear white
long sleeves shirts. They write whatever they want
to send into the examination hall and roll the
sleeves neatly. Once in the examination hall, they
unroll the sleeves and copy.
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THINGS TO WATCHOUT FOR AS
INVIGILATORS CONT’D.
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9. Others fold the foreign material such that it fits the
width of the belt and fasten the belt together with
it.
10.Some ladies dress so provocatively to ward off
shy invigilators from getting closer to them so that
they get copy.
11.Some students go into the wash room only to
receive information read to them on mobile phones
far from the examination centre.
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THINGS TO WATCHOUT FOR AS
INVIGILATORS CONT’D.
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12. There are pen-like devices whose tips are
scanners. They are able to scan other candidates’
scripts while seated.
13. There are other devices even when switched off
can still receive and transmit information to others
without anybody noticing it.
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CONCLUSION
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Always remember that the students are
always several steps ahead of us. To cope,
requires hard work and extra vigilance.
 The fact that no students are caught for
examination malpractice does not mean
cheating is not taking place. It only means
we are not vigilant enough.
 Good luck to all of you.

7/17/2015