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Record Integration Tracking System (RITS) Colorado Department of Education Debbie Puccetti RITS Consultant PH: (303) 866-6612 FX: (303) 866-6888 [email protected] 1 This training includes: • • • • • • • • • • RITS Search for SASID RITS Read File RITS Read Optimizer Adding single and multiple student records to RITS ADE RITS file submission Reports Data standardization Duplicate SASIDs Important links 2 What is RITS? •The Record Integration Tracking System (RITS) •Web-based application that creates and tracks State Assigned Student Identifiers (SASID) for Colorado’s public school students •Originally Colorado legislation (22-7-603.5) required longitudinal analysis of the CSAP test. Tracking students over time and across district lines requires a SASID. 3 RITS Log In https://edx.cde.state.co.us/rits/ Two Kinds of Users •Add/Update •View Only 4 Student Search • Allows districts to identify their own students • Minimizes case management • Ensures the best match for student records • Reduces the chances of creating a duplicate SASID 5 Always Search • • • • Every student Out of state students Pre-school and Kindergarteners Avoid making assumptions 6 RITS Home 7 Search for SASID 8 Search Criteria 9 Search Results 10 Student Detail Screen I 11 Student Detail Screen II 12 ADE RITS Read File Submission The RITS Read file submission allows users to search for multiple SASIDs at once, instead of one at a time through RITS Web. 13 ADE RITS Read File Layout Export your data from your Student Information System (talk to your IT Department on how to do this) If this is not possible then- Format your data according to the RITS File Layout Specifications, file layout, data elements and definitions can be found at the link below. https://cdeapps.cde.state.co.us/doc_toc.htm#rits 14 ADE RITS Read File Submission https://cdeapps.cde.state.co.us/ 15 ADE RITS Read File Submission 16 ADE RITS Read File Submission 17 RITS Read Data Summary Report 18 The RITS Read Optimizer http://www.cde.state.co.us/RITS/SID_Optimizer.htm 19 Add Single Student 20 Add Multiple Students 21 ADE RITS File Submission https://cdeapps.cde.state.co.us/ This is for RITS users who have access to the RITS collection in the Automated Date Exchange (ADE). The RITS collection allows users to submit multiple student records for updates or for SASID assignment at once. 22 ADE RITS File Submission 23 ADE RITS File Submission 24 Down load Report 25 Down load Report 26 Case Management Once in case management usually a one day turn around; however during the busy time could be five days or more. State is experiencing budget cuts also so we in turn are short staffed. Please know that we are doing all that we can to ensure your SASID(s) is returned to you as quickly and accurately as possible. 27 REPORTS • • • • Student Activity Report Taken Student History Report Student History Report SASID Download Report 28 Student Activity Report 29 Taken Students Report 30 Student History Report 31 Down load Report 32 Data Standardization •http://www.cde.state.co.us/RITS/SID_Policies.htm • • • • • • LASID – 14 characters or less Use birth certificate information Watch out for dates on foreign certificates Use full legal names Avoid nicknames Acceptable punctuation; - Dash, space and accent mark • Be careful of data entry typos 33 Data Element Field Standards Last Name First Name Middle Name Date of Birth Gender Grade LASID Franks Jr William John 10/24/1996 F 060 15600849 Marquez Hernandez Jose Luis Angel 09/15/1994 M 090 14200095865465 Dahlgren-Frost Marcie NMN 03/27/2005 M 004 08800000156849 Nguyen An Thuy 04/03/1995 F 070 1030692 34 Duplicate SASID 35 Important Links RITS Log in https://edx.cde.state.co.us/rits/ ADE RITS READ & RITS File Submission https://ade.cde.state.co.us/ Student-Educator Identifier Website http://www.cde.state.co.us/RITS/ RITS READ Optimizer http://www.cde.state.co.us/RITS/SID_Optimizer.htm 36