Transcript PRESENTATION SKILLS

GXEX1406
Thinking and Communication Skills
PRESENTATION
SKILLS
Introduction
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Most people rank public speaking high on the
list of things they do not like to do.
Making presentation is an unavoidable part of
corporate life
Study shows that 20 minutes is just a good
time for presentation – less is insubstantial;
more is boring
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Since the average person speaks at a rate about
100 words a minute, a 20-minute talk is 2000 words
long
A good pace for matching visuals with the narration
is one visual for every minute of speaking.
It is important to know the audience, since different
people are interested in different aspect of subject
for different reasons
3.0 Preparation
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The time you must spend to prepare your talk
depends on several factors: your experience and
skill in public speaking, your technical knowledge
of the topic, whether the assistance of a
company technical writer is available, and the
importance of the talk.
Also, it takes considerably less time to brush up
an old presentation than to create a new one.
The point, however, is that preparing a
memorable address requires many hours--much
more time than inexperienced speakers ever
dream would be required.
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20-minute, 2000-word presentation, there are limits
to the amount of information that can be transmitted.
To ensure a meaningful, informative talk, focus on a
narrow, specific subject rather than a broad-based
area.
To ensure a good talk, read your rough draft aloud-first to yourself, and then to others.
Rewrite any sentences that sound awkward or
unnatural until they roll off the tongue (and into the
ear) smoothly and naturally.
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A little humor can help lighten a heavy technical talk
and prevent your audience from drifting off. But
overdoing the humor can ruin an otherwise fine
presentation and erode the speaker's credibility.
The best way to handle this is to pepper your talk
with tidbits of warm, gentle, good-natured humor but
to avoid jokes--unless you are a natural-born
comedian.
4.0 Research
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You are probably knowledgeable in the topic of
the presentation--otherwise, you wouldn't have
been asked to talk.
Good speakers supplement their own knowledge
and experience with outside research and
examples. The library is an excellent place to
start: books, magazines, newspapers, and trade
publications can provide a wealth of data, ideas,
advice, and anecdotes.
Interviews, informal chats, and letters exchanged
with colleagues and experts in the field can
further add to this information.
5.0 Organizing Presentation Material
Take notes on index cards.
1.
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Every talk has three part –
Beginning – state your purpose and provide a preview
of what will be covered
Middle - go through the outline point by point. Be sure
to cover every topic promised in the preview.
End - sum up your talk and ask for any appropriate
action.
Audio Visual Aids
2.
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Medium of AIDS – Posters, power Point, OHP, Video/Audi
Clips, Demonstration, Slides, Blackboard/Whiteboard,
Flipcharts
Important Principles of AVA
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Easily seen
Use bold colors and lines
Combine pictures with words
Simple but dramatic
Easy to handle
The presenter also play an important role – use gesture,
demonstration, movement, voice
AVA- Continue…..
Chart - illustrate important ideas, processes
Type of charts : - organizational chart
- flow charts
-main outline chart
Effective Speech
Content
Delivery
AVA
Length of Presentation Contents
3.
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Each slide should contain no more than one simple
graph or chart, or five short lines of copy.
A good test of legibility is to hold the slide at arm's
length and read it - if you can't make out the words,
chances are the people in the back of the room won't be
able to read the slide when it is projected.
4.
Watch What You Eat
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There are several types of foods that will coat
your throat, create stomach acid or other
physical ailments that will make it more difficult
to control anxiety.
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On the day of your presentation, be sure to
avoid these 6 types of foods:
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dairy products
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caffeinated products
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carbonated products orange, lemon and grapefruit
juices (increases stomach acid)
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ice-water (tomato sauce, onions, peppers, spicy
foods
Practice the speech
5.
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In front of a mirror
In front of your pets/stuff
In front of a live person(s)
In the setting where you will give the actual
speech (if possible)
Arrive Early
6.
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Arrive at least half an hour earlier on the day of the
presentation
Check the facilities (sound system, size of room, visual
aid equipment, etc)
Check to make sure your visual aids ready and in
correct order
Place speech outline close enough to be seen from
where you stand to present – always type the outline to
make it easier to read.
7.
Relax
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Realize : The audience is not "out to get you"
and they want you to do well.
Think : What is the worst thing that could
happen? Will forgetting your speech ruin your
life? Probably not. So why get yourself so upset
over it?
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Remember : You have outlined your speech well,
you practiced in front of others, and you know what
your are talking about so you are prepared and
qualified to give this presentation. What do you have
to worry about?
Know: If something goes wrong (eg. the microphone
stand falls over your visual aids slip out of place, or
you skip a point) the audience is very forgiving and
understands that not everything works perfectly.
Laugh it off and continue.
8. Speech Organization
Introduction: Attention getter
#Greetings
#Title/subject
#Purpose/objective
#Preview
Body Of Speech :
Main Points: 3 to 5 main point
each with one or more subpoints and supporting materials
Supporting materials – eye
witness testimony, statistics,
story examples
Transition – bridge between
parts;
linking ideas
Conclusion
#Signal end
#Summarize
question
#Conclude
#Recommend
Question And Answer Session
#Acknowledge question
#Clarify Question
#Respond/ avoid question
#Check satisfaction
# Close
#invite
9. Tips on Delivering Presentation
Vocal Delivery Skills:
Volume
Rate – speed, 150-185 words per minute
Pitch – highness/ lowness of voice
Rhythm – combination of pace and break
Pauses – vary in length and frequency; create
impact
Word emphasis – emphasize keywords using
changes in volume, pitch or pause patterns
Physical Delivery Skills
Appearance
- Dress appropriately because it affects credibility
- Topic may influence dressing
 Movement
- Formal speeches – restrict movement; use podium
- Informal speeches – speaker’s triangle as pattern of
movement
Facial Expression
- make presentation lively
- expression must agree with message
- maintain eye contact
Gestures
- Hand movements
- Gestures should coincide with message
10. Leave-Behinds
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A leave-behind is a document you distribute to your
audience as a permanent reminder of your talk.
The leave-behind is usually a bound booklet
containing copies of the visuals or a reprint of the
speech.
If you intend to distribute a leave-behind, say so
before you begin your talk - the audience knows
they don't have to take notes and they can sit back,
relax, and enjoy the speech