Transcript Document

Microsoft Outlook 2010
Tips and Information
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Quick Steps:
Quick Steps are available to use from the
Home tab. Outlook 2010 has a number of
predefined quick steps which you can start
using immediately
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Conversation view:
Now your email replies will be easier to track. With
Outlook conversation view enabled it organize
everything by date, but also who it is from along
with whether the email was a reply. This feature can
be viewed by check ”Show as conversation” under
View tab
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Resend or Recall Messages:
From Sent Items folder, double click on the e-mail
which you want to recall and click on recall option
which is under Actions menu in the message tab..
Outlook will try to report back to you on the success
or failure of the resend or recall
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Outlook Options
To find the button that opens the Outlook
Options dialog box, in Backstage view under
file tab.
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Search:
Now you can easily search for users by
organization using organization tab
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Flag Outgoing Messages
While writing a message, you can create a reminder for yourself
to follow up on the message later. Go the Ribbon's Message tab>
Tags group> click Follow Up.
From the dropdown menu select a time for the follow-up
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Search Tab:
When you click on the Search field at the top of
Outlook's message list, the Ribbon displays a new
tab labeled Search Tools. In the Search Tools tab, find
the icon labeled Search Tools, click the down arrow
and choose Advanced Find to open a dialog that lets
you fine-tune your search
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Set Out of Office Message
You can easily set an Out of Office message if you’re
going to be away for a few days.
Select the File tab>Click Info> Click Automatic
Replies (Out of Office). Fill out the information as
needed
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Recover deleted items:
MS Outlook 2010 has a build in option to recover mails
deleted, even after the Deleted Items folder is emptied. To
recover deleted items, click on the folder from which the item
was deleted, or on the Deleted Items folder> click Folder
tab> click Recover Deleted Items. Click an item, and then click
Recover Selected Items
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Add you picture
MS outlook 2010 comes with new features where
you can add your picture in the profile.
To add your picture, just send an email to IT
helpdesk ([email protected])
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Automatically Close An Email Message After Replying
To make sure that the email message is closed after it has
been replied or forwarded, click the File tab> click Options >
click on Mail , locate the Replies and forwards category in the
right side of the dialogue box. Here make sure to check the
Close original message window when replying or forwarding
option)
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Sync your smart phone with the outlook
You are able to sync your smart phone with mails, contact and
calendar and reminders as shown in the figure.
Example iPhone:
Go to mail, contacts, calendar in the settings > click add
Account> click Microsoft Exchange > enter your email,
Domain (main), and your username and password> click next
Then you can enable the items that required to be sync
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