Transcript Document

Cloud ComputingProductivity Application
Overviews of Office 365
And Google Business
Apps
Cloud Productivity
Applications Objectives
 List the top Cloud Productivity Suites
 Define Microsoft Office 365.
 List the 8 applications that come with the Office
365 Small Business Premium subscription
 List the top 7 benefits that Office 365 can provide
for your organization
 List the Pros/Cons of Office 365
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Cloud Productivity
Applications Objectives(cont.)
 Define Google Apps
 List at least 8 applications that come with
Google Business Apps
 List the top 6 benefits that Google Business
Apps can provide for your organization
 List the Pros/Cons of Google Apps
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Some of the more popular Cloud
Productivity Software
In the previous chapter we did an overview on what the Cloud is and
what its capabilities are. In this chapter we will be looking more
closely at two of the larger Cloud Application Suites. We will be
looking at both Microsoft 365 and Google. We will explore their
benefits and we will also look at the pros and cons of each
application. Which one is better and which one is worse? We will let
you decide.
Both of these applications are changing the way we work on our
own and how we collaborate with others. These applications
continue to help us work with others whether they are at the next
desk over from us or a continent away with the same ease.
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Office 365-What is it?
Office 365 is Microsoft’s jump into cloud
computing and also their step into
subscription software. With Office 365 you are
able to essentially do everything you can in the
Office Suites like Office 2007 and Office 2010
and so much more.
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Office 365 Basics Video
 Video Overview- Microsoft Office
365
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What Applications Are Included in
Office 365
Desktop and web versions of Applications included with
Office 365 Small Business Premium include:
 Word- Word Processing Software
 Excel- Spreadsheet Software
 PowerPoint- Presentation Software
 Outlook- Email Software
 OneDrive- Online Storage Space
 Access- Database Software
 Publisher-Desktop Publishing Software
 Lync- Instant Messaging Client
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What are the Benefits of Office365?
 Add more power to the Office you rely on
 Create a website that builds your brand
 Extend your reach with Office Web Apps
 Work better together with file sharing
 Conferencing made easy
 Security and privacy
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Office 365 Security Video
 Video: The Office 365 Trust Center
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Pros and Cons of the Microsoft
Office 365 Cloud (Reed)
Some of the benefits of moving to the Microsoft cloud include the
following:
 Outsourcing the hassle of installing, managing, patching, and
upgrading extremely complex software systems.
 Having predictable and known costs associated with adoption.
 Keeping the lights blinking green and the software up-to-date
and secure falls on Microsoft and is backed by service guarantee.
 Reducing cost in not only immediate monetary value but also in
efficiency and resource reallocation benefits.
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Pros and Cons of the Microsoft
Office 365 Cloud(cont.)
Some of the benefits of moving to the Microsoft cloud include the
following:
 Backing up and securing your data. After all, Microsoft may not
be perfect, but its teams of engineers are extremely specialized
and are experts at hosting the software that their colleagues
have developed.
 Using the software over the Internet — simply sign up and
you’re ready to go. Without the cloud, a SharePoint deployment
could take months.
 In addition, when you sign up for enterprise licensing of Office
365, you also gain licensing rights to On Premise deployments.
This capability makes it possible to store extremely sensitive
data or user portals on site.
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Pros and Cons of the Microsoft
Office 365 Cloud(cont.)
Some of the cons that come along with adopting a cloud solution
in general include the following:
 Relying on network and bandwidth. If your Internet provider
goes down, then you haven’t any access to your enterprise
software and data. Microsoft does not control how you access
the Internet and, therefore, cannot account for any failures.
 Having data controlled by someone other than your employees.
Your data is hosted in Microsoft’s data center. That can be both
a benefit and a detriment. If you feel uncomfortable with your
data out there somewhere, then you can either research the
Microsoft data centers further or keep your data and
applications locally in your own controlled data center.
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Google Business Apps-What is it?
Google Apps is a cloud-based
productivity suite that helps you and
your team connect and get work done
from anywhere on any device. It's simple
to setup, use and manage, allowing you
to work smarter and focus on what
really matters.
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Google Business Apps Video
 Video Overview- Google Apps for
Small Business Overview webinar
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What Applications Are Included in
Google Business Apps
The online applications that can come with the Google
Business Apps are:
 Gmail- Email
 Calendar-Calendar
 Drive- Online Storage Space
 Docs- Word Processing Software
 Sheets- Spreadsheet Software
 Slides- Presentation Software
 Site-Shared Workspaces for your team
 Google Talk-Instant Messaging Software
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What are the Benefits of Google
Business Apps?
 Security first
 Stay connected from anywhere
 Work better together
 Get stuff done faster
 Invisible IT that just works
 Go Green
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The Pros & Cons of Google Apps
Ease of Use
 One advantage of Google Apps is the self-contained nature
of the software suite. Users need only a single login to
access the entire Apps catalog, and the programs
automatically share information between users in the
same workgroup. In addition, because Google designed
the applications to work together, Apps eliminates
possible compatibility problems between programs.
Although it can be a time-consuming task to import
documents into the system, once your data is in Google
Apps, it is easy to transfer it between programs and utilize
it in many ways.
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The Pros & Cons of Google Apps
Cost
 The basic Apps package is free for up to 10 users, and provides
email, calendar, office and shared website applications for each
member. Expanding to the “Apps for Business” package costs $5
per user per month, but upgrades email storage to 25 gigabytes
per user, adds video and workgroup applications, and includes
an uptime service guarantee. Google also offers special
packages for educational, government and non-profit clients,
and flexible pricing schemes. Compared with the cost of
implementing this kind of office software suite internally,
Google’s programs can be a bargain to certain types of
organizations.
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The Pros & Cons of Google Apps
Connectivity Required
 One of the biggest downsides of using Google Apps for
office services is the fact that the system requires Internet
connectivity to function. If anything happens to your
connection to the internet, you lose access to important
business software. In addition, if you use high-bandwidth
applications such as videoconferencing for internal use,
the fact that multiple video streams have to pass from
Google’s servers to individual users in the organization can
overwhelm the bandwidth of even the fastest business
Internet connection.
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The Pros & Cons of Google Apps
Single Source
 Although the single-source nature of Google Apps has its
advantages, it also represents a weakness in the system. If
Google suffers a server outage, or a third party manages to
compromise the service in any way, it can affect all of your
documents and business information. Likewise, the service
is reliant on the support of Google as a company, and
should anything happen to the business it could affect
your ability to access important data.
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Conclusion
As technology and connectivity march on we continue to reap the benefits.
When you step back and look at what we can do with these tools, it is
amazing. You can be sharing a document online with either of the
products we discussed above and be able to have multiple people working
on the document, spreadsheet or presentation at the same time. You can
share a file on your computer and have it also show up on multiple devices
that you have setup or with multiple people that you have decided to share
that folder with. Managing the IT infrastructure is also getting easier and
less costly as time goes along. It will be interesting as you have gone
through this chapter which of the two software suites you ended up
preferring over the other.
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