Transcript Excel Lesson 9 Applying Advanced Formats to Worksheets

Excel Lesson 9
Applying Advanced Formats to
Worksheets
Microsoft Office 2010
Advanced
1
Cable / Morrison
Objectives

Excel Lesson 9

2



Create custom number formats.
Use conditional formatting rules.
Create conditional formatting formulas.
Format tables.
Create custom AutoFilters.
Cable / Morrison
Microsoft Office 2010 Advanced
Objectives (continued)

Excel Lesson 9

3


Apply themes.
Switch banded rows and columns.
Add or delete rows and columns in tables.
Add totals to tables.
Cable / Morrison
Microsoft Office 2010 Advanced
Vocabulary

Excel Lesson 9

4




conditional formatting formulas
custom AutoFilter
banded columns
banded rows
tables
themes
Cable / Morrison
Microsoft Office 2010 Advanced
Introduction

Microsoft Excel has a number of advanced
tools and features.
Excel Lesson 9
–
5
–
Can be used to create professional-looking
spreadsheets
Allows advanced formatting techniques, such as
tables, themes, and conditional formatting
Cable / Morrison
Microsoft Office 2010 Advanced
Creating Custom Number Formats
Excel Lesson 9

You can create your
own format by
selecting Custom
category in Format
Cells dialog box.
Custom format in Format Cells dialog box
6
Cable / Morrison
Microsoft Office 2010 Advanced
Using Conditional Formatting
Rules
Conditional formatting applies a font, border,
or pattern to worksheet cells when certain
conditions exist in those cells.
Conditional formatting is applied using the
New Formatting Rule dialog box.
Excel Lesson 9


7
Cable / Morrison
Microsoft Office 2010 Advanced
Using Conditional Formatting
Rules (continued)
New Formatting
Rule dialog box
Excel Lesson 9

8
Cable / Morrison
Microsoft Office 2010 Advanced
Creating Conditional Formatting
Formulas
You can create your own conditional format
rule using a conditional formatting
formula.
In the New Formatting Rule dialog box:
Excel Lesson 9


9
Cable / Morrison
–
–
Select the “Use a formula to determine which
cells to format” option.
Enter the conditional formatting formula.
Microsoft Office 2010 Advanced
Formatting Tables

Excel Lesson 9

10

Tables provide professional presentation
features for displaying worksheet data.
Excel offers a variety of table formats in the
Table Format gallery.
On the Home tab in the Styles group, click
the Format as Table button.
–
Displays the Table Format gallery
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Tables (continued)
Table Format gallery
Excel Lesson 9

11
Cable / Morrison
Microsoft Office 2010 Advanced
Creating Custom AutoFilters
Custom AutoFilter displays only cells that
meet specific criteria.
Excel Lesson 9

Custom AutoFilter dialog box
12
Cable / Morrison
Microsoft Office 2010 Advanced
Applying Themes

Themes
Excel Lesson 9
–


You can apply a theme from the Theme
gallery.
To open the Theme gallery:
–
–
13
Borders, background colors, shading, and graphic
effects are applied instantly to an entire workbook
On the Ribbon, click the Page Layout tab
In the Themes group, click the Themes button
Cable / Morrison
Microsoft Office 2010 Advanced
Switching Banded Rows and
Columns

Banding
Excel Lesson 9
–
14
–

Banded rows: one row will have a lighter format,
and the adjacent row will have a darker format
Banded columns: same kind of formats appear
in columns
To switch between banded rows and banded
columns, use the Table Tools Design tab.
Cable / Morrison
Microsoft Office 2010 Advanced
Adding or Deleting Rows and
Columns in Tables

Commands on the Insert and Delete menus
in the Cells group on the Home tab
Maintain the banding formatting of a table
Excel Lesson 9
–
Insert menu options
15
Cable / Morrison
Microsoft Office 2010 Advanced
Adding Totals to Tables

Excel Lesson 9

16
Excel retains the format when adding totals
to rows or columns of data in a table.
To add totals to rows in a table:
–

Type a new column heading next to the far-right
column heading and press Enter.
To add a total row at the bottom of a column:
–
Select Total Row in the Table Style Options group
on the Design tab.
Cable / Morrison
Microsoft Office 2010 Advanced
Adding Totals to Tables
(continued)
Table with totals
added
Excel Lesson 9

17
Cable / Morrison
Microsoft Office 2010 Advanced
Excel Lesson 9
Summary
18
In this lesson, you learned:
 You can create a custom number format and
apply it to data in the worksheet cells.
 Conditional formatting rules enable you to
highlight data that meets specific criteria.
 Conditional formatting formulas let you
highlight data based on the criteria you enter
in the formula.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)

Excel Lesson 9

19
Formatting data and text as a table applies
various professional formats and filters.
Custom AutoFilters give you the option to
apply specific filters based on criteria entered
into the custom AutoFilter dialog box.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
Excel Lesson 9

20


Themes let you apply a formatting scheme
throughout the workbook, thereby eliminating
the time-consuming task of applying
individual formats in each worksheet.
You can select and change banded rows and
banded columns in a table.
You can add a total row and total column in a
table.
Cable / Morrison
Microsoft Office 2010 Advanced