Transcript Uses of Title I, II, III and VI Funds

Uses and Budgeting of
Title I, II, III and VI Funds
January 13, 2010
Bambi Perrigin and Edmund Moore
Needs Assessment
Coordinate with other members of LEA
 Use comprehensive data
 Results should reflect the needs of the
system and should be prioritized
 Collaboration should drive how funds can
be best leveraged to meet the needs in the
best possible way
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Planning and Budgeting
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The LEA should work collaboratively with a team
during the planning and budgeting process
Develop goals, strategies and detailed action steps
based on needs
Identify allowable funds to support the goals,
strategies and action steps
All expenditures must be in compliance with all
federal regulations and guidance (NCLB, EDGAR,
GAAP, etc.)
Resources are a finite amount and should be used
wisely and in accordance with allowable uses
LEA should not have isolated decision-making.
Administrative Costs
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Title I – 15%
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Title II – 5%
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Title III – 2%
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Title VI – 5%
Supplement, not Supplant
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Consider….
◦ What does the state provide?
◦ What does the LEA provide?
◦ SUPPLEMENT with federal funds!
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Which fund sources can meet the need?
◦ Include information in grant relationships…
Circular A-87
All costs must be:
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Necessary
Reasonable
Allocable
Legal under state and local law
In addition all cost principles must:
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Conform with federal law & grant terms
Be consistently applied
Adequately documented
Be in accordance with Generally Accepted
Accounting Principles (GAAP)
What does necessary and
reasonable mean?
Must be necessary for the performance
or administration of the grant
 Must follow sound business practices
 Fair market price
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Be Practical
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Practical aspects of “reasonable”
◦ Is the expense targeted to valid
programmatic/administrative considerations?
◦ Do I have the capacity to use what I am purchasing?
◦ Did I pay a fair rate? Can I prove it?
◦ If I were asked to defend this purchase, would I be
comfortable?
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Practical aspects of “necessary”
◦ Do we really need this?
◦ Is this the minimum amount I need to spend to meet
the need?
Be Practical
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Practical aspects of “allocable”
◦ Can I prove the program benefited?
 Time and effort records
◦ Can I prove other programs are not benefiting?
 Ensuring only authorized use
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Practical aspects of “adequate documentation”
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Award amount
Details of how funds are used
Total cost of project
Records showing compliance with rules and
regulations
◦ Records showing performance
Title I – Allowable Uses of Funds
Instructional Materials and Supplies
 Equipment
 Personnel
 Before and After School Programs
 Summer School
 Preschool
 Professional Development
 Parent Involvement
 Technology
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Title I Targeted Assistance Programs
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Title I funds in a targeted assistance
programs may only be used to benefit
targeted assistance (TA) students (as
identified on the eligibility list).
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Supplement not supplant applies.
Therefore, the TA students must receive
additional services from Title I.
Title II Uses of Funds
(NCLB Section 2123)
A local educational agency that receives a subgrant
under section 2121 shall use the funds made
available through the subgrant to carry out one
or more of the following activities:
 (1) Developing and implementing mechanisms to
assist schools in effectively recruiting and
retaining highly qualified teachers, including
specialists in core academic subjects, principals,
and pupil services personnel, except that funds
made available under this paragraph may be used
for pupil services personnel
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(2) Developing and implementing initiatives
to assist in recruiting highly qualified
teachers (particularly initiatives that have
proven effective in retaining highly qualified
teachers), and hiring highly qualified teachers,
who will be assigned teaching positions
within their fields
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(3) Providing professional development
activities that improve the knowledge of
teachers and principals and, in appropriate
cases, paraprofessionals
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(4) Developing and implementing initiatives to promote
retention of highly qualified teachers and principals,
particularly within elementary schools and secondary
schools with a high percentage of low-achieving students
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(5) Carrying out programs and activities that are designed to
improve the quality of the teacher force
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(6) Carrying out professional development activities designed
to improve the quality of principals and superintendents,
including the development and support of academies to help
talented aspiring or current principals and superintendents
become outstanding managers and educational leaders.
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(7) Hiring highly qualified teachers, including teachers who
become highly qualified through State and local alternative
routes to certification, and special education teachers, in
order to reduce class size, particularly in the early grades.
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(8) Carrying out teacher advancement initiatives that
promote professional growth and emphasize multiple career
paths (such as paths to becoming a career teacher, mentor
teacher, or exemplary teacher) and pay differentiation.
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(10) Carrying out programs and activities related to
exemplary teachers.
*NCLB does not have a (9)
Title II eGAP Budget Details
Title III Purpose of Subgrants
(NCLB Section 3115)
A State educational agency may make a subgrant
to an eligible entity from funds received by the
agency under this subpart only if the entity agrees
to expend the funds to improve the education of
limited English proficient children, by assisting the
children to learn English and meet challenging
State academic content and student academic
achievement standards. In carrying out activities
with such funds, the entity shall use approaches
and methodologies based on scientifically based
research on teaching limited English proficient
children and immigrant children and youth.
Title III Required Activities - An eligible entity receiving
funds under section 3114(a) shall use the funds
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(1) to increase the English proficiency of
limited English proficient children by
providing high-quality language instruction
educational programs that are based on
scientifically based research
demonstrating the effectiveness of the
programs in increasing —
◦ (A) English proficiency; and
◦ (B) student academic achievement in the core
academic subjects; and
Title III Required Activities - An eligible entity receiving
funds under section 3114(a) shall use the funds
 (2)
to provide high-quality
professional development to
classroom teachers (including
teachers in classroom settings that
are not the settings of language
instruction educational programs),
principals, administrators, and other
school or community-based
organizational personnel.
Title III eGAP Budget Details
Title III Allowable Activities - An eligible entity receiving
funds under section 3114(a) may use the funds to
achieve one of the purposes described in subsection (a)
by undertaking one or more of the following activities
(1) Upgrading program objectives and
effective instruction strategies.
 (2) Improving the instruction program for
limited English proficient children by
identifying, acquiring, and upgrading
curricula, instruction materials,
educational software, and assessment
procedures.
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(3) Providing tutorials and academic or
vocational education for limited English
proficient children; and intensified
instruction.
 (4) Developing and implementing
elementary school or secondary school
language instruction educational programs
that are coordinated with other relevant
programs and services.
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(5) Improving the English proficiency and
academic achievement of limited English
proficient children.
 (6) Providing community participation programs,
family literacy services, and parent outreach and
training activities to limited English proficient
children and their families to improve the English
language skills of limited English proficient
children; and to assist parents in helping their
children to improve their academic achievement
and becoming active participants in the education
of their children.
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(7) Improving the instruction of limited English
proficient children by providing for the acquisition
or development of educational technology or
instructional materials; access to, and participation
in, electronic networks for materials, training, and
communication; and incorporation of the
resources described in subparagraphs (A) and (B)
into curricula and programs, such as those funded
under this subpart.
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(8) Carrying out other activities that are
consistent with the purposes of this section.
Immigrant Children and Youth
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An eligible entity receiving funds under
section 3114(d)(1) shall use the funds to
pay for activities that provide enhanced
instructional opportunities for immigrant
children and youth, which may include —
(A) family literacy, parent outreach, and
training activities designed to assist parents
to become active participants in the
education of their children;
 (B) support for personnel, including teacher
aides who have been specifically trained, or
are being trained, to provide services to
immigrant children and youth;
 (C) provision of tutorials, mentoring, and
academic or career counseling for immigrant
children and youth;
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(D) identification and acquisition of
curricular materials, educational software,
and technologies to be used in the program
carried out with funds;
(E) basic instruction services that are
directly attributable to the presence in the
school district involved of immigrant
children and youth, including the payment of
costs of providing additional classroom
supplies, costs of transportation, or such
other costs as are directly attributable to
such additional basic instruction services;
(F) other instruction services that are designed to
assist immigrant children and youth to achieve in
elementary schools and secondary schools in the
United States, such as programs of introduction
to the educational system and civics education;
and
 (G) activities, coordinated with community-based
organizations, institutions of higher education,
private sector entities, or other entities with
expertise in working with immigrants, to assist
parents of immigrant children and youth by
offering comprehensive community services.
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Title III eGAP Budget Details (con’t)
Total from
all the
sections
Title VI Uses of Funds
(NCLB Section 6222)
LOCAL AWARDS- Grant funds awarded to local educational agencies
under this subpart shall be used for any of the following:
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(1) Teacher recruitment and retention, including the use of signing
bonuses and other financial incentives.
(2) Teacher professional development, including programs that train
teachers to utilize technology to improve teaching and to train
special needs teachers.
(3) Educational technology, including software and hardware, as
described in part D of title II.
(4) Parental involvement activities.
(5) Activities authorized under the Safe and Drug-Free Schools
program under part A of title IV.
(6) Activities authorized under part A of title I.
(7) Activities authorized under title III.
Title VI Accountability
(NCLB Section 6224)
DETERMINATION REGARDING CONTINUING PARTICIPATION- Each State educational
agency or specially qualified agency that receives a grant under this subpart shall —
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(1) after the third year that a local educational agency or specially qualified agency in the
State receives funds under this subpart, and on the basis of the results of the assessments
described in subsection (d) —
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(A) in the case of a local educational agency, determine whether the local educational agency made
adequate yearly progress, as described in section 1111(b)(2); and
(B) in the case of a specially qualified agency, submit to the Secretary information that would allow
the Secretary to determine whether the specially qualified agency has made adequate yearly
progress, as described in section 1111(b)(2);
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(2) permit only those local educational agencies or specially qualified agencies that made
adequate yearly progress, as described in section 1111(b)(2), to continue to receive grants
under this subpart; and
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(3) permit those local educational agencies or specially qualified agencies that failed to
make adequate yearly progress, as described in section 1111(b)(2), to continue to receive
such grants only if the State educational agency disbursed such grants to the local
educational agencies or specially qualified agencies to carry out the requirements of
section 1116.
Title VI eGAP Budget Details
Private School Participation
Equitable Participation
Title I – Child
Title II – Geographic Area
Title III – Geographic Area
Worksheets for each grant are in the eGAP
Document Library and must be completed and
uploaded prior to eGAP approval
Title VI is not eligible for Private School
Participation
Points to Remember:
Identified as a needs on the LEA
Comprehensive Needs Assessment (CIP
Needs Assessment)
 Based on a decision of the LEA Advisory
Committee (School Level Advisory
Committee)
 Must be SRB and Supplemental
 Included in the LEA Title I Plan and eGAP
System Plan (CIP Plan)
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References:
NCLB Law and Program Guidance
 EDGAR Circular A-87
 EDGAR Circular A-133
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EDGAR – Education Department General
Administrative Regulations