Transcript 2009 Campus Coordinator Training
2009 Campus Test Coordinator Training
February 11-12, 2009 Trainer – Peggy Bradfield Lamar Consolidated Independent School District
TAKS Training Requirements
(Page 50 in Coordinator Manual) Who Must Be Trained Type of Training Needed
District Test Coordinator Campus Test Coordinator Campus Principal Test Administrators Test Monitors and Assistants Any authorized staff member who handles secure test materials.
• Annual district coordinator training session at ESC.
• Annual training in test security and general testing procedures.
• Training specific to each administration.
• Annual training in test security procedures.
What’s New for 2009?
Not Much!
The test administrator manuals have been re-designed. There is now a general test administrator manual and grade-specific test administrator directions manual. The general TA manual will arrive before the first spring test administration and is to be kept and used for the rest of the year. The grade-specific TA manuals will arrive before each test administration.
There is a slight re-design of test administrator security oaths this year. (handout)
What’s New for 2009?
The high school honor statement has been expanded to include high school TAKS-M testing.
Reading the questions and answers on TAKS-M reading tests is no longer a required standard administration but are now an available accommodation for TAKS-M reading.
TELPAS will be 100% online this year including the holistic ratings. There will be no paper TELPAS tests or answer documents this year.
TAKS-M will be included in SSI re-tests this year.
Calendar of Events – Pages 6-9
Each column is an administration ◦ Materials kept separate ◦ May require separate trainings ◦ Turned in separately What happens up until testing – p. 6-7 ◦ When materials are due to arrive ◦ ◦ Deadline for extra materials to be ordered – email Tanya Deadline for test administrator training Test schedule
Calendar of Events, cont.
What happens after testing – pages 8-9 ◦ When scorables are due ◦ ◦ ◦ ◦ When nonscorables are due When compositions can be discussed When results are due When parents must receive results
Campus
Test Coordinator Responsibilities
Campus Coordinator Responsibilities
Read the coordinator’s manual, the coordinator supplement(eoc), the accommodations manual, and the test security supplement.
Read the test specific administrator manuals.
Attend test coordinator training. Receive and manage testing materials.
Be responsible for all secure testing materials on your campus.
Prepare answer documents for testing. Ensure that each student is slated to take the correct test.
Coordinate all campus testing logistics.
Train test administrators – agenda & sign-in sheet.
Establish and monitor testing procedures to insure test security.
Campus Coordinator Responsibilities
You and your principal are responsible for test security on your campus.
Supervise and actively monitor testing including make-ups.
Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents.
Mark make-ups.
Prepare and return all testing materials to the district test coordinator. (handout) Have a partner double check your nonscorables.
Be the campus contact for all questions about testing.
Report testing irregularities and security violations immediately to the district test coordinator.
Test Security and Confidential Integrity
Definitions
Test Security involves accounting for all secure materials before, during, and after each test administration.
Confidentiality involves protecting the contents of all tests booklets and student answer documents.
Test Security and Confidentiality Requirements
All testing personnel must be trained and sign an oath before handling secure test materials.
All tests must be administered in strict accordance with the manuals.
No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals.
No person providing an oral administration of a test may write notes, calculations, or any other marks in a test booklet or in any other location.
Test Security and Confidentiality Requirements
Secure materials (test booklets and LAT simplification guides) may not be duplicated without specific prior approval from TEA.
Seals on test booklets may only be broken during testing sessions and only by persons authorized to do so in the instructions.
No person may answer verbally or nonverbally any question that relates to the contents of a test before, during, or after a test administration.
No person may review or discuss student responses during or after testing unless specifically authorized to do so by the procedures in the TA manuals.
Test Security and Confidentiality Requirements
No person may change any response or instruct a student to do so.
Only students can erase stray marks on their answer documents or in their scorable test booklets.
Secure materials must be securely locked up when not in use.
Testing materials must be signed out and in daily to test administrators.
Campuses must actively monitor testing sessions and require test administrators to actively monitor during testing.
What Is Active Monitoring?
Watching students during testing. The focus of the teacher’s attention is on the students and not elsewhere.
◦ Walking around to better observe what students are doing. (Are students; working on correct section of test, marking answers on the answer document, not cheating, not using cell phones, not talking or communicating with other students, etc.?) “Active Monitoring”
What is NOT Active Monitoring?
Working on the computer or doing email.
Reading a book, magazine, or newspaper.
Grading papers or doing lesson planning.
Leaving the room without a trained substitute test administrator in the room.
Leaving students unattended during lunch or breaks.
Reading the test over a student’s shoulder.
Checking student responses during testing.
Seating Chart Rule
Seating Charts are required for all test administrations. Seating Charts must include: ◦ Location of testing session (Campus, room) and a brief description of the testing area (classroom, library, broom closet, etc.) ◦ ◦ ◦ The assessment being given including grade, subject and date.
The first and last names of the test administrator(s).
The first and last names of each student and where they were seated for testing.
If students are re-grouped during testing an additional seating chart will be needed for the new group. The new seating chart should indicate the time students were re grouped.
Seating chart samples on our page.
Honor Statements
Students in grades 9-12 will be asked to sign an honor statement immediately prior to taking TAKS and TAKS-M assessments. The language will appear on the answer document. Sign it in pencil.
By signing my name, I agree that I will not give or receive unauthorized assistance during the test. I understand that giving or receiving unauthorized assistance during the test is cheating and may result in the invalidation of my test results.
• • The test security supplement contains a sample letter to parents regarding the honor statement.
Test administrators are not required to check to make sure students sign their honor pledges.
Departures from Test Administration Procedures
Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities.
Each person participating in the testing program is responsible for reporting immediately to the district testing coordinator any violation or suspected violation of test security or confidentiality, including all testing irregularities.
TEA classifies testing irregularities by type and usually only requires corrective action plans for the irregularities that are relatively minor in nature.
Serious Testing Irregularities
altering student results either directly or result in actions being taken against a charges for tampering.
Examples include; ◦ Viewing the test before, during, or after testing unless authorized by the testing procedures.
◦ ◦ ◦ ◦ ◦ Scoring student tests.
Discussing secure test content or student responses.
Copying secure testing materials without permission by TEA Directly or Indirectly assisting students during testing.
Tampering with student responses on answer documents.
Document Retention
Districts are required to maintain the following documentation for a period of five years.
◦ Testing irregularity and investigation documents.
◦ ◦ ◦ Materials inventory and extra material records.
Training agendas and sign-in sheets.
Signed security oaths for all testing personnel.
◦ ◦ Seating Charts.
TELPAS Rating Rosters and Writing Verification Forms.
In LCISD, campuses are responsible for storing their campus testing records and maintaining them for the required five year period of time.
Organize by test administration by year. (columns) Discuss with principal about storage place for documents. Put previous year’s records in storage place; discard 2003 and earlier.
Testing records are based upon the calendar year and not the school year.
On-Site Monitoring by TEA
TEA will again be conducting on-site visits to districts and campuses throughout the 2009 testing year.
◦ TEA will use independent test monitors.
◦ ◦ ◦ ◦ The monitors will show up unannounced.
Monitors report to the superintendent’s office first and then will go to campuses. All campuses need to be prepared for a visit. Talk to your principal.
Verify their ID badges if they show up at your campus and then grant them access to the campus testing sites. The principal or campus testing coordinator may accompany them to show them testing sessions and
Tests Administered for 2009 Note
Testing Calendar for TAKS / TAKS-A / TAKS-M TAKS / TAKS-A / TAKS-M Writing, Reading, ELA SSI Reading SSI Math Math, Reading, Science, Social Studies (Except SSI grades and subjects) SSI Reading Retest SSI Math Retest LAT Testing LAT Math LAT Math LAT Reading/ELA (Day 1) LAT Reading/ELA (Day 2) LAT Science TELPAS TELPAS Writing, Listening, Speaking TELPAS Reading TELPAS Reading (On-line) Grades Grades 4, 7, 9, 10, 11 Grades 3, 5, 8 Grades 5, 8 Grades 3-11 Grades 3, 5, 8 Grades 5, 8 Grades 5, 8 Grades 3,4,6,7,10 Grades 3-8, 10 Grades 3-8, 10 Grades 5, 8, 10 Grades K-12 Grades K-1 Grades 2-12 Dates March 3, 2009 March 3, 2009 April 7, 2009 April 28-May 1, 2009 April 29, 2009 May 19, 2009 April 6, 2009 April 27, 2009 April 28, 2009 April 29, 2009 May 1, 2009 (Mar 9 – Apr 10, 2009) Window Window Window
Test Schedule and Directions
All tests must be administered on the scheduled day.
All tests must be administered in strict accordance with the instructions contained in the test administration manuals.
Receiving Materials
When materials arrive on your campus, open the boxes and do an inventory check to make sure that you have everything on your packing list. If anything is missing then immediately notify the district testing coordinator. ◦ Shipping errors can be cleared up if addressed right after we receive the materials but after testing is complete, you cannot claim that any shortage of secure testing materials is the result of a shipping error.
Order any additional materials you need by email to Tanya before the day she has to order.
Secure Storage of Testing Materials
Secure testing materials must be kept under lock and key in a secure location.
A storage location is not secure if individuals who are not authorized to have access to the materials have a key to the storage location. (For example, custodians, administrators or others who may have a master key.) Talk with your principal if you don’t have a secure storage area.
Two Answer Documents
There are two answer documents that are used for all TAKS, TAKS (Accommodated), TAKS-M, and LAT testing.
1) TAKS, TAKS (Accommodated), and TAKS LAT including both English and Spanish are on one combined answer document (per grade) 2) TAKS–M and TAKS-M LAT – students taking all subjects with TAKS–M, including students eligible to take TAKS–M with linguistic accommodations, will use the regular TAKS-M answer document (grades 4–11) or scorable test booklet (grade 3) TAKS–Alt – no answer documents should be submitted for students assessed with TAKS (Alt); it is an online only system.
See page 161-162. Note: There are 6 different math and 6 different reading answer keys for this answer document.
Note the minor change in the language taken abbreviations on the answer document this year.
See pages 156-160; 162; Remember there is no Spanish TAKS-M
Coding the Answer Documents
Mark ONE score code for each test that is included on the answer document. (Note the “*” score code means “did not test on this answer document” for the subject indicated. For example the student split testing between TAKS and TAKS-M.) Mark the test taken for TAKS and TAKS-A on answer documents (and the testing language for grades 3-6).
Mark one or more accommodation codes depending upon what the student receives. Use the campus special education accommodations list. Leave blank if there are no accommodations.
OA, LP, and BR testing accommodations ◦ Do not bubble both OA and P for an oral administration. Use only the OA bubble.
◦ Do not bubble both LP or BR and P for a large print or Braille test administration. Use only the LP or BR bubble.
Critical Accountability Issue!
English, which would certainly fail the test.
The test taken information code not only determines the answer key that is used to score the test but it also determines how the student results are used in accountability. (Most of TAKS Accommodated is not in state accountability this year.)
Once answer documents are submitted to Pearson we cannot correct coding errors accountability. We could do a score code and get a correct score for the student but
What Coding Affects Accountability?
For State Accountability Ratings
Ethnicity Economic Disadvantaged Status Score Code & Test Taken Information
For AYP Accountability Ratings
Ethnicity Economic Disadvantaged Status LEP Status Special Education Status Score Code & Test Taken Information
What Coding Affects Accountability?
For PBMS Accountability / Federal Programs Compliance
Ethnicity Economic Disadvantaged Status LEP Status Migrant Status Special Education Status Bilingual Status ESL Status At Risk Status CATE Status Score Code
Verifying Coding for Accuracy
Everything is important since it affects something in one of the three accountability systems.
It is the responsibility of campus test coordinators to verify the demographic coding on student answer documents.
I would suggest that you use sources other than our district Discovery system to verify the coding since Discovery was the source of the coding to begin with.
See Appendix A for information on gridding, particularly the new codes for Bilingual & ESL.
Corrections to Precoded Answer Documents/Labels
If the name or PEIMS ID number is incorrect then ◦ VOID the document.
◦ ◦ Hand grid a new answer document with all the correct information.
Place voided answer document under Void Header Sheet for return with the scorable materials.
If anything other than the name or PEIMS ID number is incorrect then ◦ Retain the answer document ◦ Hand grid the correct information in the appropriate field.
◦ Do not hand grid any field other than the one(s) being corrected.
Precode Answer Documents & Labels
Precoded Answer Documents
Grade 4 Grade 5 Reading Grade 5 Math Grade 5 Science Grade 6 Grade 7 Grade 8 Reading Grade 8 Math Grade 8 Science & SS Grade 9 Grade 10 Math, Sci, & SS Grade 11 Math, Sci, & SS
Precoded Labels
Grade 3 Reading* Grade 3 Mathematics* Grade 10 ELA Grade 11 ELA Exit Level Retests TAKS-M All grades & subjects (You will receive a precoded TAKS-M label for every student that is special education even if they will not be taking TAKS M)
* Precoded labels can be used on either English or Spanish scorable documents.
Returning Unused Precoded Labels and Answer Documents
All precoded answer documents if not used must be returned under a VOID header with scorable materials.
If a precoded label is attached to an answer document and not used then it must be returned under a VOID header with scorable materials.
If a precoded label is not attached to an answer document then it is returned with the non-scorable materials.
Duplication of Written Compositions
Since 2009 is a designated TAKS release year, districts may retain a copy of each student’s TAKS, TAKS Accommodated, and TAKS-M compositions and/or open ended responses for assessments administered during the 2008-2009 testing cycle (October 2008-July 2009). (Handout: See TEA update & place in DCCM on pg. 179) Districts are NOT permitted to make copies of student’s compositions or open-ended responses for the grade 10 ELA LAT test. LCISD will be purchasing the pdf versions of the compositions and open ended responses again this year.
Testing Procedures
Testing Procedures
TAKS Testing Procedures are listed in Campus Coordinator Activity 11 on pages 173-182 of the Coordinator Manual.
You MUST read the manual!
This PowerPoint is not a substitute for reading the appropriate sections of the 2009 Coordinator’s Manual.
Summary of Procedures
At least one test administrator for every 30 students.
“Testing – Do Not Disturb” signs posted on testing rooms.
Testing rooms should be quiet, well lighted, well ventilated, and comfortable.
Bulletin Boards and instructional displays covered or removed if it contains anything that might aid students during testing.
May take brief breaks in the testing room.
Do not allow students to bubble in the demographic fields on the front of the answer document.
No cell phones or other two-way telecommunication devices.
Summary of Procedures
Provide dictionaries (English) for grade 7 writing, 9 th grade reading, and grade 10-11 provide ESL dictionaries for LEP students.
Provide graphing calculators for grades 9-11 own graphing calculator.
graphing calculator for grades 10-11 students.
require students to first mark their answers
Summary of Procedures
Students may use highlighters in non-scorable test booklets.
Must give students state-supplied math chart and science chart.
Reinforcing, reviewing, and/or distributing testing strategies during an assessment is strictly prohibited.
You cannot require students to use any particular test taking strategy. Students can use test taking strategies but you cannot require them to do so during the testing.
Lunch breaks are permitted, however students must remain as a group and be monitored by a trained test administrator so they do not discuss the test.
Summary of Procedures
students during testing.
unless a trained substitute test administrator The test administrator must inspect the bubbled in answers as instructed.
Immediately after each test session, the test the campus coordinator.
Summary of Procedures
No scratch paper for any TAKS testing (except as an accommodation or for an online test).
Students must remain seated during testing and are not allowed to talk while test booklets are open.
Students must be allowed to work at their own pace. Students may not be directed to speed up or slow down.
Students are not allowed to work on a previous section of the test or a section that has not yet been administered.
Students may not read books during breaks or between the written composition and revising and editing sections of the writing/ELA tests.
Summary of Procedures
All TAKS tests are untimed. Each student must be allowed to have as much time as necessary to respond to every test item. Districts are not required to test beyond the regular school hours, but they are free to do so if they so choose.
◦ LCISD guideline for state testing – The principal along with the campus coordinator determine the ending time for testing on their campus.
Summary of Procedures
Grade 3 Mathematics reading assistance
This is part of the standard administration for all students taking TAKS, TAKS mathematics.
Upon the request of the student, the test administrator may provide assistance by test question or answer choice that the student is experiencing difficulty reading.
Permitted on an individual basis only for any grade 3 student who requests it.
mathematics reading assistance.
oral administration.
Testing Accommodations
Accommodations are practices and procedures that provide equitable access during instruction and assessments for students with special needs.
Accommodations are intended to reduce or even eliminate the effects of a student’s disability or limitation; however, they do not reduce learning expectations.
The accommodation must be documented in the IEP or IAP for the student and must be used in regular instruction for the student.
Accommodations Manual
Contains information about accommodations for TAKS, TAKS TELPAS Reading tests.
Accommodations provided are documented on the answer documents.
Accommodations are organized into four categories: Presentation (P), Response (R), Setting (S), Timing and Scheduling (T).
An Accommodations Request Form (ARF) should be used to request specific accommodations that are not listed in this and approval of a request.
An ARF should contain objective evidence
Accommodations Manual
TEA has re-written the accommodations manual giving more direction about allowable accommodations and requiring fewer Accommodation Request Forms (ARFs) be submitted for approval.
◦ The teacher tool #1 on pages 71-72 gives you the accommodations at a glance.
◦ Supplemental aids on TAKS Accommodated do not require an ARF if they are on the examples list in appendix F.
◦ ◦ ◦ Calculation devices for grades 3-6 still require an ARF.
Manipulatives require an ARF if not listed on page 32.
Note that Large Print for students without visual impairments requires a TEA approved ARF.
Supplemental aids created by teachers for the April tests must be approved by curriculum and are due in my office February 27.
Accommodation Request Forms
Must submit one request per student.
If you have multiple requests for the same accommodation you still need to submit a separate request for each student.
ARFs approved for one SSI test are good for all retests.
Do not send in ARFs for things that are listed as allowable in the Accommodations Manual.
Do not include confidential student information on the ARF. Write the student’s initials in upper left hand corner of the form.
Provide objective evidence that proves the student requires the accommodation to access the grade-level curriculum.
Dyslexia Bundled Accommodations
Available for eligible students in grades 3-8 on TAKS and TAK-A, but not TAKS-M.
Requires Form 1 for primary administrations. (There is only one form of each test for SSI retest administrations.)
Plan ahead when math is given first. Use form 1 for math.
Requires individual or group administration. (Not with students taking a regular administration.) Test administrator needs a copy of the test booklet.
Note testing calendar on page 43 of coordinator manual.
Same procedures as last year.
◦
Orally reading proper nouns list before each passage.
◦ ◦
Testing over two days. (prescribed break point) Orally reading all questions and answer choices to students.
Oral Administration
and TAKS-M.
Available for only Math, Science, and Social Studies. Not reading, writing or ELA tests.
Encompasses different levels of reading support. Must be documented in IEP.
Form 1 must be used for primary test administrations.
The Test Administrator needs a copy of the test booklet.
Must maintain test security and confidential additional signature on security oath when test administration.)
Linguistically Accommodated Testing (LAT)
Available for students who have a recent immigrant LEP exemption from taking TAKS or TAKS-M in reading, math, and science.
Used for NCLB and includes; math and reading in grades 3-8 & 10 plus science in grades 5, 8, & 10.
LAT separate test booklet for TAKS but uses the same TAKS-M test booklet and the same TAKS or TAKS-M answer document. TAK Accommodated students use the regular TAKS LAT test booklet.
LSGs for math and science but not for TAKS-M.
Linguistic accommodations are the same as last year.
Must be tested separately from any other student testing programs.
LPAC Committees determine accommodations
Linguistically Accommodated Testing (LAT)
Linguistic accommodations available on LAT test administrations is listed on page 34 of the coordinator manual.
The testing schedule for LAT test administrations is listed on pages 34 of the coordinators manual.
Make Up Testing
◦ ◦ ◦ Make-up testing sessions are permitted only for the tests in grades and subjects that are used by NCLB to determine AYP ratings.
Reading & Math grades 3-8 & 10 including LAT.
The student must be absent on the scheduled testing day in order to be eligible for make up testing.
Requires extra coding on the answer document.
◦ Bubble in the make-up bubble on Grade 10 ELA answer document.
For math bubble in “9” column D Agency Use Only.
For reading bubble in “9” column E Agency Use Only.
Pages 64-65.
General Rule for Submitting Appropriate Answer Documents
Every student gets a TAKS or TAKS-M answer document for the primary administration of all tests, even if they do not take a test, including LAT testers. (For example, SSI reading grades 3, 5, & 8 will require an answer document coded “L” even though they will not take the LAT reading test until April.) For SSI and Exit retests, only students that have not previously met the standard will receive an answer document, even if they do not take a test.
The exceptions are; 1) Student participating in the TAKS-Alt assessment.
2) 3) Exit level retesting that is done online.
Registered out-of-school Exit re-testers.
Be sure to check the guidelines for each particular test administration in the coordinator's manual, pages 109-113.
Special Site Center Testing
Home schools are responsible for their students at special sites ALC – K-8,Claudina Anderson; 9-12, Chris Morse; SPED/LEP, Margaret Byers JDC – Eddie Farthing 1621 – Kathy Meadows JJAEP – Randy Donnell Home Campus Coordinator’s responsibilities Gather materials needed for each student’s testing Must bubble in the “1” in column B of the Agency Use field for JJAEP students; “2” for ALC students.
Deliver ALC’s to ALC; all the rest to 1621
Special Sites Testing
◦ Special Sites Coordinator responsibilities ◦ ◦ ◦ Keep materials secure Administer tests according to guidelines Return completed tests along with all material to campuses or 1621.
Packaging Materials Identification Sheets
What goes in here and how?
Preparing Materials for Return
Verify that no answer documents have inadvertently been left in test booklets.
Prepare the Grade 3 scorable test booklets that are to be scanned (used and voided) by removing the Pull tab from the vinyl seal if it has not already been removed.
Verify that student information, test taken information, and accommodations coding on answer documents or scorable test booklets is accurate. It is critical to check the bubbles that affect accountability.
Preparing Materials for Return- continued
Verify that all test booklets and answer documents are accounted for.
Make sure that any transcribing that is required for special testing situations has been completed.
Make sure the correct score code is marked on each answer document. (Do not mark “A” absent until after the make up testing date.)
Campus, Group, and Class Identification Sheets
There is only one Campus & Group ID sheet and only one Class ID sheet for TAKS, TAKS-A, and TAKS-M.
There must be at least one class identification sheet for each test group.
A separate campus and group identification sheet must be completed for each group and testing program tested.
Incorrect counts on the identification sheets will delay the processing of our results and score reports.
Check that the number of answer documents match the number indicated on the identification sheets.
Packaging Materials
◦ Separate scorable from nonscorable materials.
Separate voided answer documents from voided scorable test booklets.
Use a paper band to band each group of scorable materials.
◦ If you have more than one banded set for a single group then write the campus, grade/test/form information on the band and number 1 of #, 2 of #, etc.
See pages 191-193
Returning Materials to District Coordinator
Follow the packing charts in the coordinator’s manual to pack materials for return (pages 188-198).
Do not seal scorable boxes so that answer documents can be checked and verified by the district test coordinator.
Scorable materials should be returned to the district testing office the next school day after testing is complete.