Transcript No Slide Title

Roles - Responsibilities
ROLES - RESPONSIBILITIES
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Roles - Responsibilities
THE PLAYERS
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The Adjutant General (TAG)
USPFO Grants Officer (GO)
Grants Officer Representative (GOR)
Federal Program Managers (PM)
State Finance Personnel
Assistant USPFOs (ANG/ARNG)
Legal Counsels
Others
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Roles - Responsibilities
FEDERAL AND STATE
GOVERNMENT AGREEMENT
Required Agents per NGR 5-1/ANGI 63-101,
Para 2-5d:
The Adjutant General
USPFO
Who Signs First/Last?
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Roles - Responsibilities
The Adjutant General
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Head of State Military Department
State Employee - Member Governor’s Cabinet
Vested by Law to enter into agreements
Ensures state upholds their end of
agreements
• Ensures proper administration of agreements
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Roles - Responsibilities
USPFO
• Appointed by Chief - NGB as Grants Officer
• Not a warranted contracting officer
• Accountable and responsible for obligation and
expenditure of federal funds
• Accountable Officer for real and personal
property
• Appoints Federal Program Managers & Assistant
USPFOs
• Appoints Grants Officer Representative
• Final decision authority in state on CA Matters
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Roles - Responsibilities
GRANTS OFFICER
REPRESENTATIVE
• Appointed by USPFO to administer Cooperative
Agreements (IAW Sect 21.22, DoD 3210.6-R)
• Must be a federal employee
• May be empowered to act on the USPFO’s behalf
• Coordinates Cooperative Agreement matters
both internally and externally
• Performs routine administrative functions
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Roles - Responsibilities
ASSISTANT USPFO’S
(1 of 2)
• Air National Guard
• Fiscal (Base/Wing Comptroller)
• Property (Base/Wing Readiness Management
Officer)
• Real Property (Base Civil Engineer)
• ARNG
• Real Property (Facility Management Officer)
• The USPFO may place conditions upon the
appointment, i.e., training.
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Roles - Responsibilities
ASSISTANT USPFO’S
(2 of 2)
• Appointed IAW NGR 130-6/ANGI 11-02,
Chapter 3, para 3-3 - in writing with the
TAG/Commander’s concurrence
• Fiduciary link to the USPFO for statutory and
regulatory management of programs
• Responsible technically and militarily to their
Commander or TAG
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Roles - Responsibilities
DUTIES OF THE GOR
• Maintain CA files
• Monitor CA program - ensuring compliance with
laws, regulations, terms and conditions
• Coordinate and enlist advice of specialists
• Prepare MCA, appendices and modifications
• Obtain required reviews and signatures
• Prepare and submit the Defense Assistance Award
Data System (DAADS)
• Assist with the close out CAs
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Roles - Responsibilities
FEDERAL PROGRAM MANAGERS
(ARNG)
• USPFO appointed
• Federal ARNG employee
• Obligate Federal funds IAW Federal laws,
OMB Circulars, DoD Regulations, CA’s and
State laws, regulations, and directives
• Coordinates with state finance personnel
• State link to NGB Program Managers
• Provide financial reports
• Prepare input to annual federal budget
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Roles - Responsibilities
FEDERAL RESOURCE MANAGERS
(ANG)
• Appointed by the respective Group
Commander in the wing
• Place orders/requests against the program
funds
• Do not obligate funds - Obligation is a
function of the Financial Manager
• Responsible for the proper expenditure of
funds within the laws and regulations
supporting the program
• Coordinate with NGB Program Managers,
GOR, State Resource Manager and Wing
Financial Manager
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Roles - Responsibilities
STATE FINANCIAL PERSONNEL
• State military department financial personnel
• Oversees fiscal control and accounting
procedures of State Military Department
• Ensures expenditures are IAW law and terms
of agreements
• Coordinates fiscal information with program
managers, GOR and federal comptroller
• Certifies availability of funds prior to state
purchases/contracts
• Provides reports and is the POC for the
Single Audit Act within the State Military
Department
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Roles - Responsibilities
LEGAL COUNSELS
• Federal
> AGR staff member of JFHQ
> Advises USPFO on CA matters
> Advises TAG on other legal issues
> Reviews CA issues for legal sufficiency
• State
> State Attorney General or designated rep
> Advises TAG on CA matters
> Reviews CA issues for TAG
> May be fulltime DMA employee
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Roles - Responsibilities
AUDITORS
• External Audit Organizations
– Government Audit Office
– Army Audit Agency
– Air Force Audit Agency
– Defense Contract Audit Agency
• DOD AND SERVICE INSPECTORS GENERAL
• Internal Review
– NGB
– USPFO
• STATE LEGISLATIVE AUDIT BUREAU
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Roles - Responsibilities
COMPTROLLERS
• STATE LEVEL
– Federal fiscal law expertise
– Funding regulation expertise
– ANG = Certify funds for payment
– Coordinate transfer of funds to programs
– Coordinate with state financial manager
– Coordinate with GOR and program
managers
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Roles - Responsibilities
NATIONAL GUARD BUREAU
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Chief, National Guard Bureau
Directors of ANG/ARNG
NGB-ZC-PARC
NGB-ZC-PARC-A
NGB-ZC-JA
NGB Program Managers
NGB Comptrollers
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Roles - Responsibilities
TEACHING POINTS
• TAG and USPFO sign Cooperative Agreements
• USPFO signature authority NOT delegated
• USPFO appoints Federal Program Managers
• GOR submits reports (ie. DAADS)
• State Federal Program Managers obtain funds and
guidance
• NGB Program managers allocate program funds
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Roles - Responsibilities
QUESTIONS ?
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