Cyclical Program Review 2015-16 Staff Session August 2014

Contact details

Claire O’Brien QUQAP Coordinator [email protected]

Ext 75536 Peggy Watkin Associate Director (Academic Initiatives) [email protected]

Ext 75322

Today’s presentation

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Cyclical Program Review-what it is



Who does what

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Key points in CPR



Staff roles

What is Cyclical Program Review?

 A process aimed at continuous program enhancement  A requirement stipulated by the Council of Ontario Universities  Review process involves the whole unit/department: staff, faculty and students.  Happens once every 8 years

Who is involved?

 Department/Academic Unit  Faculty/School  School of Graduate Studies (when a graduate program is involved).

 Office of the Provost and Vice-Principal (Academic)

Department/Academic Unit

 Prepares nominations for Review Team Members, and rank orders them  Important to start this early on  Template on Provost’s Office QUQAP website  Develops self-study, including CVs and relevant supporting documentation  October 2014 to April 2015

Faculty/School

 Provides support to academic unit with review process  Reviews and pre-approves self-study

Faculty/School: Review team

 Reviews and pre-approves Review Team nominees  Secures Review Team members once nominee list is approved  Consulting with academic unit, sets date and schedule for Review Team site visit  Arranges travel and accommodation for external reviewers, pays travel expenses and honoraria.

School of Graduate Studies

 Where graduate program involved, provides academic units with support for review process  Reviews and pre-approves self-study  Reviews and pre-approves Review Team nominees

Office of the Provost

 Responsible for overall process and official documentation  Provost (or delegate) provides final approval for Review Team nominees  Reserves the right to approve self-study before it is sent to Review Team  Supports the Senate Committee on Cyclical Program Review  Liaises with COU Quality Council

Every time I learn something new, it pushes some old stuff out of my brain

Key points in Review Timeline

 Development of the self-study documents  Site visit by review team  Review by various levels of governance, leading to Final Assessment Report and Implementation Plan

An Effective Self-Study is:  Reflective, analytical, inquiry-based (SWOT)  Focussed on student learning  Curriculum aligned to learning outcomes  A collaborative process involving all faculty

Unit Staff Role in Self-Study

 Providing support for QUQAP committee  Possibly helping arrange faculty session (retreat?) to review curriculum and learning outcomes.

Staff Role in Self-Study (cont)

 Project management; keeping development of self-study on track  Collating and formatting documents, including faculty CVs  Ensuring partners have been consulted (CTL, OIRP, Equity Office, Library services)  Arranging for involvement/consultation of students

Review Team Site Visit

 In many ways, a central piece of the review process  Good to begin identification of possible reviewers early in the process  Faculty office responsible for much of the organization of the schedule, in conjunction with Unit

Review Team Site Visit: Evening Before

Time Meeting with Location 6:00-8:00 pm Review Team – working dinner [Organizational Meeting] TBA

Review Team Site Visit: Day 1

Time 7:30 –8:30 am 8:30 –9:00 am 9:00 –9:30 am 9:30 –9:45 am 9:45 –10:15 am Meeting with

Review Team - working breakfast (as needed) Department/Unit Head(s) Faculty Dean/Associate Dean(s) Travel to Office of the Provost and VPA Provost and Vice-Principal (Academic)

10:30 –11:00 am 11:00 –11:30 am

Vice-Provost and Dean, School of Graduate Studies Departmental tour

11:30 –12:30 pm 12:30 –1:30 pm

Regular faculty members LUNCH with Undergraduate Students

1:30 –2:00 pm 2:00 –2:30 pm 2:30 –3:30 pm 3:30 –4:00 pm

Representative from appropriate University Library Associate Dean(s) (Faculty and SGS) Unscheduled time to discuss/plan Report Adjunct faculty members, Cross-appointees and Emeriti

4:00-5:00 pm 5:00 –6:00 pm 6:00 –8:00 pm

Undergraduate Coordinator BREAK

Review Team - working dinner [closed] Location TBA Unit Dean’s Office Richardson Hall Gordon Hall Unit Unit TBA Unit Unit Unit Unit Unit TBA

Review Team Site Visit: Day 2

Time 8:30 –9:30 am 9:30 –10:30 am

Support Staff Graduate Coordinator BREAK

10:30 –11:00 am 11:00 –noon Noon-1:00 pm 1:00-2:00 pm 2:00-3:30 pm 3:30 4:00 –4:00 pm –4:30

Cognate Heads

Meeting with

LUNCH with Graduate Students Staff/students/faculty not available during other scheduled times; postdoctoral fellows; TAs (as appropriate) Unscheduled time to plan/prepare Report Department/Unit Head(s)/Faculty Assoc. Dean/SGS Assoc.

Dean [Exit Meeting]

Review Team – debriefing session Location Unit Unit Unit Unit TBA Unit Unit Unit

Thank you!

 Please check the Provost’s office website for the guide to QUQAP and the templates you’ll need  http://www.queensu.ca/provost/responsi bilities/qualityassurance.html